Document Controller
Capital Metro Company
Total years of experience :20 years, 6 months
Familiar with very good commands in (EDMS - ACONEX) Electronic Document Management System is a software package designed to manage electronic information and records within an organization's workflow.
Upload documents, Technical drawings, reports, letters or other project-related files into Aconex from personal computer.
Set up, copy & scan all Technical as Built Drawings & Shop Drawings & WIR, MIR, MAR, Physical Inspection documents.
Create templates & making individual filing folders to retrieve the record smoothly.
Uploading all technical as Built Drawing & Shop Drawings, WIR, MIR, MAR, Physical Inspection Request soft copies through (EDMS- ACONEX) for approval from the main Consultant office.
File documents in physical and digital records and ensure appropriate storage.
Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
To liaise with and distribute project related information with all levels of the project team and potentially external parties.
Manage the processes around documentation within the organization.
Maintain confidentiality around sensitive documentation.
Maintain project drawing, Client documents, letters, Sub-Contractors and Suppliers, Venders Quotations & distribution record.
Handling of all engineering documents & controlling all records of sub-contractor’s documents.
Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors & etc, in a systematic way to facilitate an easy reference at all time.
Maintaining Log Book up to date & record for all submittal documents such as WIR, MIR, WAR, PHYSICAL INSPECTION SURVEY, MEP CLEARANCE, MES, NTP, NCR according to project.
Upload multiple files to Aconex:
Upload multiple documents and move them into the Document Register.
Supersede documents in Aconex:
In Aconex updating a document is called 'superseding, you'll see all the details of the current version for the documents & you can update any details except for the document number.
If required, drag and drop a new file by clicking to upload link to upload a file by clicking Supersede Document.
Bulk processing in Aconex:
Create and download a metadata Template file.
Enter the details for your updated documents in the metadata Template file.
Upload your files into the Temporary Files area.
Test your template.
Run the bulk process to move the updated files into your Document Register (along with the updated data).
Transmittal Documents in Aconex:
A transmittal is used to send updated documents to organizations working on the project, when you use a transmittal the documents you transmit are updated in the recipients' document register as part of the Aconex.
Difference between submittal and transmittal:
The main difference between submittal and transmittal is that submittal is a document, sample, or any other information that is presented for review or consideration, whereas transmittal is a document that is sent along with other documents or files.
Workflow transmittal in Aconex:
Can be start a workflow using documents from document register, or a transmittal. & need to select each document that you want to add to your workflow.
Workflows make it easy to set up, track, and complete document reviews on your project in Aconex.
Workflows help you get document reviews done, find out more & review documents in Workflow.
The process consists of collecting multiple documents such as contractual, operational and some informational and attaching a summary cover sheet to create a deliverable package.
Upload documents, drawings, reports, letters or other project-related files into Aconex from personal computer.
Set up, copy & scan all Technical Shop Drawings & WIR, MIR, MAR, Physical Inspection documents.
Create templates & making individual filing folders to retrieve the record smoothly.
Uploading all Technical Shop Drawings, WIR, MIR, MAR, Physical Inspection Request soft copies through (EDMS- ACONEX) for approval from the main Consultant office.
Well familiar & have good commands in ACONEX performing for various clients such as (ARAMCO, SABIC, MAADEN, YASREF) & other individual clients.
Aramco RFQ download & acknowledge in Ariba Portal. Processing incoming PO's for acknowledgement and forwarding to the clients accordingly & filing hard copy & soft copy such as (ARAMCO, SABIC, MAADEN, YASREF)
Download & acknowledge RFQ from SABIC, MAADEN, YASREF & other Portal’s.
Filing hard copy & soft copy of RFQ’s & PO’s, Technical Drawings.
Maintaining the record of RFQ’s & PO’s, Submittal technical documents.
Preparing Quotations for Clients.
Following the standard safety & security policy of ARAMCO Project.
Following the standard rules & regulations of ARAMCO as per the client requirements.
Passed Post Graduate Diploma in Computer Application in 1997 from Silicon Computer Institute of Hyderabad India.
1. Passed Intermediate from Government of City College Hyderabad (10+2) in the year of March 1993.
