Finance Officer (Reporting to CFO)
Al Tijaria Real Estate Company
Total years of experience :17 years, 9 Months
Notable Achievements:
• Prepared and delivered monthly consolidated facility position presentation at Board of Directors and Executive meetings to provide the information required for management decisions.
o This enabled management to determine loan movements based on related repayment schedule or extra repayments as per availability of cash and current loan outstanding variances V/s last month as well as beginning of the year.
• Displayed current, full and required coverage rates (collateral) and produced loan concentration percentage in each bank.
• Consistently kept current by driving continuous update of Facility Position content using the Microsoft Excel.
• Developed seamless transparency and appropriate documentation by carrying out extensive follow up and coordination with related department and banks for all credit facility transactions and required finance documents, including agreement review, mortgage contract, collateral, and insurance policies.
• Ensured smooth run of facility drawdown, rollover and loans settlement by conducting follow-ups with related departments.
• Efficiently and accurately prepared and updated all finance documents as per bank request and documents related to mortgaged process for assets.
• Ascertained to complete appropriate documentation of letters to lenders and facility and Mortgage agreements (Archiving and hard copy) through open-text software.
• Played a vital role in identifying company requirements of cash outflow for new investments opportunity by contributing in preparing annual finance plans.
• Developed finance budget based on existing contracts and future possible finance plan with banks.
• Created performance report for Finance Costs on monthly basis that reflects Actual Vs Budget finance cost and justification for variances.
Key Responsibilities:
• Performing financial forecasting, and preparing management reports along with other reports on financial performance for regular leadership reviews.
• Driving continuous improvement in the financial planning process and realizing effective improvements in the productivity by spearheading standardization activities.
• Carrying out business and financial analysis, investigating and understanding key business and financial issues behind the numbers and providing clear, concise and timely analysis and recommendations.
• Conducting financial analysis on past results, carrying out variance analysis, identifying trends, and making recommendations to drive improvements in multiple processes.
• Ensuring accurate financial reporting by working closely with the Accounting team as well as evaluating financial performance by comparing and analyzing actual results with plans and forecasts.
• Analyzing trends and forecasts and suggesting measures for optimization.
Notable Achievements:
• Preparing daily cash report according to company bank account while managing the online banking operations.
• Creating Cash flow report actual V/s plane on monthly basis and justify variances effects on cash flow.
• Handling the accounting functions related to accounts payable for Salmiya Group Company.
• Issuing payments vouchers for the suppliers and creditors in compliance with the payment schedules.
• Monitoring daily cash collection, depositing cash in the bank, preparing and examining all cash statements and reconciling the bank statements periodically.
• Examining bank statements, ensuring that all cheque payments related to the suppliers and creditors have affected to the company bank accounts.
Administrative Assistant (Reporting to Finance Group Manager) | Dec 2014 - Dec 2019
Notable Achievements:
• Managed incoming mails and telephones, greeted visitors and facilitated appropriate information to callers.
• Prepared daily reports and other office administrative records according to laid down procedures, policies and regulatory requirements on regular basis for the smooth functioning.
• Scheduled and confirmed appointments for Finance Department and organized, coordinated meetings / conferences as well as prepared the minutes as needed.
• Managed administrative and legal issues of the facility management company, reviewed agreements prior signing by the authorized signatory in coordination with the Legal Department and finalized the documentation required by the banks.
• Maintained financial calendar to alarm the concern for the financial related issues as well as the facility agreements commitments, involving repayment, interest, fees and required reports or documents.
• Developed all the required letters and documents for New Facilities, Facilities Renewal, Facilities Utilization and FX Deals as well as handled activities related to issuing payments vouchers for the suppliers and creditors.
• Updated Payments report (pending and executed) on daily basis.
• Produced daily cash report on daily basis, mentoring company’s bank account status on daily basis through the online banking system.
• Efficiently handled incoming/outgoing correspondence and organized the documents for Finance Department.
• Made vital efforts in ascertaining events, processes and all relevant documents are in compliance with the company procedures, policies, regulations and standards.
• Ordered, dispensed and maintained supplies required for regular administration works.
First private hospital in the State of Kuwait. Originally, established initially as a maternity hospital in Sharq, Kuwait city. Currently the hospital is one of a leading health care organization in the region.
Notable Achievements:
• Led administrative duties, including office coordination, scheduling meetings, preparing/ maintaining office records, reports, and organizing the work schedule for the Managing Director of the Hospital.
• Received visitors and telephone calls courteously, scheduled appointments, and provided information to callers acquiring knowledge of office operations or Director’s point of view.
• Scheduled and illustrated agenda of meetings to streamline the discussion with the accountability of compiling and preparing the minutes of such meetings as well as obtaining signatures from participating members.
• Formulated quarterly reports for each department, compared and contrasted past 3 months data, established trends and suggested corrective actions.
• Prepared presentation for annual budget meeting in consultation with the Head of the Department.
• Scheduled shift timings for the staff (doctors) on excel sheet, made requisite changes and achieved them duly signed by HOD, distributed the same to concerned parties while updating the same in the SAAB system.
• Administered routine business activities, including channelizing mails/messages/issues to respective staff/department, writing letters/memo’s in Arabic and English.
• Attended meetings on behalf of executives and regularly updated the seniors on the minutes of such meetings.
• Facilitated strong back-end support to Managing Director by booking rooms/conferences, liaising with staff, organizing/maintaining stationery, making travel reservations, ensuring full confidentiality and job integrity.
• Maintained requisite documents, files, databases, etc. as well as verified accuracy of data and other records/documents and duly updated the same in the system in sync with organizational policies.
• Communicated with other departments and resolved their discrepancies by researching and interpreting organizational policies, applying observations as well as recommendations to resolve operational issues.
• Symbolized administration coordinator in her absence and provided strong active support to CEO in discharging his duties, including meeting, correspondences, appointment, receiving/replying mails and answering calls.
• Maintained and upgraded job knowledge by routinely reading professional publications, trade journals, and relevant literature, attended conference, seminars, association meetings and established personal networks.
Notable Achievements:
• Administered all facets of day-to-day secretarial practice, including implementation and monitoring support services, facilitated communications, secured approvals, and organized meetings etc.
• Organized and created general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction for top management review.
• Ensured clear communication pertaining to all incoming telephone calls/ messages/e-mails to senior management and assured confidentiality of all such correspondences.
• Maintained professional and cordial communication with clients/guests.
• Established updates and maintained minutes of meeting and dictation taken in order to update as well as track information.
• Arranged appointments and proficiently responded to telephone, mail, e-mail/ website as directed by supervisor.
• Organized meetings, conferences, scheduled appointments, travel arrangements, prepared travel expense statements, and handled all visa arrangements, accommodation, etc. for the supervisor.
• Maintained a dairy and regularly updated all contacts.
• Managed routine business functions, including stationery control, letter typing, tracked incoming/outgoing correspondence and organized a wide range of documents for executives to review and sign.
• Played a vital role office procedures, served as liaison between management and staff; routinely updated management on various office issues and projects.
Past Experience -
Chemical Industries Development Company, Cairo, Egypt - Apr 2002 - Oct 2004
Secretary
Key Responsibilities:
• Managed day-to-day operations of office like maintaining files & records, scheduling meetings, handling correspondence for maintain a professional working environment.
• Served as administrative liaison which included daily maintenance of office records, computed, documented & proofread data in addition to preparing bills, contracts, policies, invoices, or checks.
• Received & screened visitors / telephone calls, provided information, recorded orders/complains, handled issues that required sensitivity used sound independent judgment & interpreted policies, rules/procedures accordingly.
• Systematized meetings, by booking conference rooms, organizing office supplies, listing agenda of meeting & liaising with members for attendance in addition to taking minutes & keeping notes.
• Ascertained all communications & notices are circulated among the staff, established work procedures & schedules, & kept track of the daily work of clerical staff.
• Moderated office equipment such as fax machines, copiers, & phone systems, & use computers for spreadsheet, word processing, database management, & other applications.
Tanta University, Egypt Bachelor's degree in Commerce - Accounting (Jun 2001)