Executive Assistant to World Wide Director
Becton Dickinson and Company
Total years of experience :19 years, 8 Months
Assisting the superior on the worldwide project and creating relevant PowerPoint Presentations;
Generate and develop relevant market information for decision making; Conducting market research online and screening of relevant information;
Crystalizing, synthesizing and analyzing key messages related to the projects;
Maintaining a strong follow-up of on-going projects handled by the superiors and preparing reports as and when required; scheduling appointments with the clients and directing the team pertaining to business management.
Working actively on “SharePoint” - one stop point for the team members to access project developments;
Uploading monthly reports on the SharePoint site related to the ongoing projects; Organizing conference calls and meetings and handling all internal & external correspondence;
Assisting in planning and coordination with Incubator team and other stakeholders; Maintaining documentation of Incubator and sending the same on demand;
Maintenance of data such as project reports, minutes of meetings, GPDS progress;
Closely coordinating and proactively working with various departments including HR, Finance, IT, Administration & Facilities;
Travel arrangements, preparation of TERs, payments handling of the Reporting Manager(s); Handling all internal & external correspondence and enquiries, giving best possible information;
Developing maintaining and follow up of the appointment schedule; Assisting in planning and coordination of all off site meetings / conferences / training programs;
Responsible for interacting / inter-facing / liasoning with internal visitors and external customers;
Keeping record of all expenses and sponsorships etc.
Completing a broad variety of administrative tasks for the MD including managing an extremely active calendar of appointments; composing and preparing correspondence; monitoring and responding to emails; facility arrangements where required;
Setting up meeting files, arranging meeting agendas; preparing promotional materials, creating PowerPoint presentations; researches required information or background on organizations and individuals;
Preparing travel arrangements, maintaining correspondence with travel agents and other vendors; preparing expense reports, compiling and analyzing business and MIS reports;
Researching, prioritizing and following incoming issues, including those of a sensitive or confidential nature.
Consulting with the superior in determining appropriate course of action, referral, or response; communicating directly and on behalf of the MD with board members and others on matters related to the organization’s initiatives and activities.
Acting as a central pillar between the MD and the internal staff; creating a bridge for clear communication and maintaining credibility, trust and support.
Working closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
Drafting acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the organization.
Prioritizing conflicting needs; handling all matters expeditiously, proactively and following up all the projects handled by the superior.
Assisted the Senior Vice-President & the Director in day to day business operations; effectively managed financial & physical resources and ensured compliance with service standards; made recommendations for additional resources with suitable justifications as appropriate
Managed and delegated budget responsibilities in line with job role; contributed to the development of the annual Capital and Revenue budgets, providing cost, timing and legislative information to support and justify the level of budget requested.
Closely coordinated and proactively worked with various departments including HR, Finance, IT, Administration, Actuaries & Facilities; maintained a strong follow-up of on-going projects handled by the superiors and prepared reports as and when required; scheduled appointments with the clients and directed the whole team pertaining to business management.
Forecasting meeting schedule and prepared PowerPoint presentations for internal & external meetings and conferences; recorded and circulated the minutes of the meeting amongst the team members.
Maintained correspondence with travel agents, hoteliers and other vendors for business needs and ensured payments on time; monitored operating practices and worked as a focal point for business administration.
Assisting the President & Vice-President pertaining to import of products.
Liaisoning with international principle companies for the placement and movement of shipments.
Reviewing and answering correspondence including international clients.
Drafting query letters and circulars and addressing customer care activities.
Verifying the bank and cash status daily.
Interacting with the customs and C&F agents for the release of consignment.
Maintained correspondence with travel agents, hoteliers and other vendors for business needs and ensured payments on time.
Monitored department operations and worked as a focal point for business administration
Coordinating various complex executive meetings and interacting with both internal & external executives, assistants and consultants.
Managing calls, scheduling appointments and effectively handling correspondence & communication.
Communicating and handling incoming & outgoing electronic communication on behalf of the superiors.
Assisting superiors in preparation of presentation materials.
Reviewing and summarising miscellaneous reports and documents.
Preparing background documents and outgoing mails as necessary.
Prioritising and managing multiple projects simultaneously and maintaining a follow-up on issues.
Arranging travel schedule & reservations for executive management as needed.
Working closely with the superiors to coordinate and launch hard copy or email campaigns to consultants and potential clients.
Online Market Research (Dissertation) was submitted to the University. The research was conducted on - "The Effectiveness of Online Marketing Strategies of Online Recruitment Companies in India". Both Quantitative (Newspapers, Research Papers and Online articles) and Qualitative Analysis (Interviews and Online Survey) methods were used to complete this project.
Scored Merit with aggregate marks of 72%.
Professional Diploma in Web Designing and Documentation
