Admin Manager
Elite Group
Total years of experience :24 years, 2 Months
Maintenance of office records and files. Giving secretarial support to the Top Management. Manage & Control Petty Cash. Organizing meetings/ events. Managing courier (Incoming and Outgoing). Organize, coordinate and replenish office logistics including stationery & food. Maintain office equipment. Liaise with customers, agencies and companies - for logistics purposes - as needed by the office. Coordinate Travel Arrangements. Organize travel schedules of Top Management. Following up of the health and travel insurances for employees.
This is a leading FMCG company in the world. I was Office Administrator for the Saudi Head Office. I was in charge of the General Office Administration. Under me there is 1 Office Assistant and 2 Drivers.
Duties and Responsibilities:
Maintenance of office records and files, Answer office incoming phone calls. Giving secretarial support to the Senior Managers and employees. Manage & Control Petty Cash. Organizing meetings / events. Managing courier (Incoming and Outgoing). Organize, coordinate and replenish office logistics including stationery, food. Maintain office equipment. Liaise with customers, agencies and companies - for logistics purposes - as needed by the office. Coordinate with Rent & Car companies and Travel Agencies. Organize travel schedules of employees in line with company policies and requirements. Following up of the health and travel insurances for employees. Checking the expenses of the Top Management in accordance to the company policy and file the expenses together with the supporting documents.
This is a Dubai based Electronics manufacturing and distribution company with its own factory in China and offices in Canada, India, Iran, and Australia. I report directly to the MD (Managing Director). Under me there ware 1 sales coordinator, 3 salesmen, 1 accounts asst. and 1 office boy. I was also having the same designation with its sister concern an IT company named CLUTCHIMEDIA L.L.C. In it under me were 1 web supervisor, 3 designers and 2 salesmen.
Duties and Responsibilities:
Maintaining day to day Accounts and preparation of Accounts statements up to Balance Sheet. . Passing & Posting of Sales Invoices (Local & Export), Purchase Invoices(Local & Import), Sales Returns, Purchase Returns, Journal Vouchers, Petty Cash Vouchers, Bank Receipts, Cash Receipts, Bank Payments, Cash Payments. Receives collected cash/cheque from delivery & sales and make sure there are no discrepancies in cash/cheque handled. Maintaining & Updating Daily Stock Register, Cash Book & Bank Register. Verifying Debtors / Creditors Ledger for Payments & Receipts. Follow up for the Collection of Overdue Aging Customer. Responsible for handling Bank Work & Bank Reconciliation Statement. Enters receipts into the software & updates statement of accounts of clients. Day-to-day bases Data backup responsibility. Follow up and coordinate post-dated checks. Assisting the Auditors during Auditing session. Generating various Reports like, Trial Balance, Stock Valuation, Stock Ledger and Stock Statements. Preparing of document like import & export, Letter of Credit ext. Installation of All Windows based operation systems, formatting, repairing virus cleaning and troubleshooting of hardware and software problems. Space Management and Man Management. Arrange Logistics Operations, Delivery And Purchases. Directly reports to higher levels of management about the daily progress. Maintaining steady Customer relationships and acting quickly to their grievances. Dealing with exporters and importers and involved in marketing. Key Customer orientation, Customer Database and Follow ups. Co-ordination with Administration, Accounts and Management. Fulfilling the personal needs for Senior Management, if needed.
This is a Dubai based company manufacturing and general trading of luggage and corporate gift articles. Its main client was Sony, Dubai Duty Free, Dubai Tourism Dept., Kanoo Travels, Qatar Airways, Hardley Davidson, Naseeba and Dubai Shopping Festival to name some. I report directly to the Managing Director. I was in charge of the General Administration, Accounts and Production. Under me there was 1 Accounts Assistant, 1 Office Assistant, 1 Office boy, 1 supervisor, 2 material Cutters, 8 tailors (bag manufacturing) and 3 labours.
Duties and Responsibilities:
Maintaining day to day Accounts and preparation of Accounts statements up to Balance Sheet. Passing & Posting of Sales Invoices (Local & Export), Purchase Invoices (Local & Import), Sales Returns, Purchase Returns, Journal Vouchers, Petty Cash Vouchers, Bank Receipts, Cash Receipts, Bank Payments and Cash Payments. Responsible for passing & posting of delivery challans and stock transfers. Receives collected cash/cheque from delivery & sales and make sure there are no discrepancies in cash/cheque handled. Maintaining & Updating Daily Stock Register, Cash Book & Bank Register. Verifying Debtors / Creditors Ledger for Payments & Receipts. Follow up for the Collection of Overdue Aging Customer. Responsible for handling Bank Work & Bank Reconciliation Statement. Enters receipts into the software & updates statement of accounts of clients. Follow up and coordinate post-dated checks. Assisting the Auditors during Auditing session. Necessary document control. Generating various Reports like, Trial Balance, Stock Valuation, Stock Ledger and Stock Statements. Preparing of document like import & export, Letter of Credit ext. Day-to-day bases Data backup responsibility. Installation of All Windows based operation systems, formatting, repairing virus cleaning and troubleshooting of hardware and software problems. Daily order planning/Receiving/ Reconciliation/Inventory Administration. Space Management and Man Management. Arrange Logistics Operations, Delivery And Purchases. Directly reports to higher levels of management about the daily progress. Maintaining steady Customer relationships and acting quickly to their grievances. Dealing with exporters and importers and directly involved in marketing. Key Customer orientation, Customer Database and Follow ups. Supervising the production and supplying it within the deadline. Co-ordination with Administration, Accounts, and Production Staffs. Fulfilling the personal needs for Senior Management, if needed.
I left the company due to Visa problem.
This is a Kerala based IATA Travel & Cargo company. I report to the General Manager. I was in charge of the Cargo section of the branch. Under me there were 3 operation staff, 1 accounts asst. and 1 office boy.
Duties and Responsibilities:
Maintaining Day to day accounts and preparation of account statements up to Balance Sheet. Passing & Posting of Sales Invoices, Sales Returns, Journal Vouchers, Petty Cash Vouchers, Bank Receipts, Cash Receipts, Bank Payments and Cash Payments. Verifying Debtors / Creditors Ledger for Payments & Receipts. Follow up for the Collection of Overdue Aging Customer. Responsible for handling Bank Work & Bank Reconciliation Statement. Enters receipts into the software & updates statement of accounts of clients. Follow up and coordinate post-dated checks. Assisting the Auditors during Auditing session. Necessary document control. Generating various Reports like, Trial Balance, Stock Valuation, Stock Ledger and Stock Statements. Day-to-day bases Data backup responsibility. Involved in planning of daily output levels for different marketing and sales personnel. Always archived target for last four years. Preparation of monthly targets levels. Dealing with higher officers of Airlines and Govt. Operation in charge of Calicut and Cochin airport for the company. Directly reports to higher levels of management about the daily progress. Maintaining steady Customer relationships and acting quickly to their grievances. Dealing with exporters and importers and directly involved in marketing. Involved in sales campaigns and market survey. Overlooking the recruitment of new staffs and other human resources. Deal urgent situations when arises. Fulfilling the personal needs for Senior Management, if needed.
This is one of the leading Travel, Tourism and Cargo company in India. It is the GSA for Qatar Airways and Star Cruise for the whole of South India. I report to the Br. Manager. I was in documents section of the travel division and later transferred to the cargo section as operation executive.
Duties and Responsibilities:
Collection and processing of travel documents for clients. Preparation and approval of necessary documents required from authorities. Booking space with airlines for exporters. Target archived for two years. In charge of clearing and forwarding of cargos. Follow up of documentations and meet the service deadline. Collection of payments and its follow up.
I left the company for a better future.
Bachelor's in Commerce with main Accountancy, Economic and Commerce with special subject in Cost Accounting