Event Manager & Administrative Associate
GRIFOLS VIAJES SA
Total years of experience :20 years, 9 Months
RESPONSIBILITIES
• Managed international events and corporate meetings and on-site control of every service involved (Atlanta, Boston, Miami, Uruguay, Milano, Hong Kong, Brussels, Paris, Amsterdam, Los Angeles, Dubai, ..)
• Proficiently defined, developed, wrote, and integrated administrative streamlined workflows, operational procedures and processes to boost efficiency, productivity, and quality assurance
• Entrusted with coordinating administration of the three corporate travel departments (Barcelona, Raleigh, L.A.)
• Spearheaded successfully back office implementation and development
• Preparation of various monthly professional reports to board of directors crucial for decision making
• Receiving groups and making visits to headquarters facilities
ACHIEVEMENTS
• Played a vital role in creating a solid administrative structure within a fast growing profitable corporation
• Enthusiastically managed and trained a 5 efficient member team who report to me
• Depth knowledge of Excel software, using several formulas and pivot tables
• Successfully supervised the proper functioning of international events (meetings, congresses, conventions)
• Development of the ability of anticipating problems
RESPONSIBILITIES
• Created, defined and developed administration department in the new southern Europe subsidiary
• Overall responsibility for the smooth running of the office
• Monthly management accounts, payrolls, invoicing, cash flow, taxes, filing, banks, suppliers, ..
• Tracking of the shipments from our factories in China and subsequent customs management, quality control and introducing stock in the system
• In charge of supervising the warehouse, orders logistics and transportation vendors
• Appointed to optimize communication between headquarters in Amsterdam and Barcelona office
ACHIEVEMENTS
• Positive approach to conflict resolution
• Self motivated with the ability to work on self initiative
• Analysis of office progress monthly report, identifying areas of concern or improvement
• Scheduling meetings and preparing agendas
• Ability to prioritize tasks
• Learned on 'Exact' ERP
RESPONSIBILITIES
• Carried out all administration activities, accounting, invoicing and reporting to management
• In charge of all the telephony and building maintenance
• Liaising with staff in other departments and with external contacts
• Collaborated with implementation and development of 'Navision' (Microsoft's ERP)
• Providing training and orientation for new staff
• Supporting Operations Department on Grand Prix
ACHIEVEMENTS
• Knowledge of different areas of the company
• Ability to multitask efficiently and deal with pressure
• Capable of building a positive rapport with staff
• Prepared to analyze situations with objective perspective
RESPONSIBILITIES
• Oversaw accounts receivables, accounts payable, general ledgers, daily deposit, checks and intercompany
• Preparation of monthly closures of accounts and state and local taxes
• Bank Accounts and credit cards reconciliation, international transfers, payrolls
• Managing and maintaining cash flow, payment forecast
• Handled all correspondence and filing
• Reporting administration department performance to the Finance director
ACHIEVEMENTS
• Experience of organizing and supervising of the administrative activities in a busy office environment
• Knowledge of the accounting software A3
• Training and supervising junior staff and delegating work to assistants
• Learned on 'SAP' ERP
Masters in Marketing
Licentiate degree, Business Management and Administration
Diploma in Business and Human Resources
Diploma of European ERASMUS program