Procurement & Contracts Senior Officer
Emirates Foundation
Total des années d'expérience :20 années, 4 mois
• To supervise the team & daily operations to
allocate the workload and responsibilities and to
ensure the overall performance.
• Manage to have smooth support for any ad-hoc
requirement raised.
• Coach and train the new staff, develop them to
be able to work with full capacity to support the
team to meet organizational requirements.
• Regularly refresh the existing staff’s knowledge
from time to time
• Direct team activities, establishing task priorities,
scheduling, and tracking work assignments,
providing guidance, and ensuring the availability
of resources.
• Support the management team in achieving the
Business Plan.
• Developing & Implementing the organization
policies to match the business guidelines.
Implement the government new roles and regulations.
• Defined the workflow and timeline for different tasks.
• Prepare department KPI and keep them monitored.
• Propose, revise, and develop the purchasing methods to spend efficiency and saving cost.
• Provide all other Departments with all the necessary information and data about the items, local and potential Suppliers to enable the preparation of their annual purchasing plan.
• Draw up the annual purchasing plan and identify suitable purchasing sources.
• Follow up the implementation of the annual purchasing plan and revise it when necessary.
• Key personnel involved in adoption and roll out of all matters related to Purchasing / ERP (SAP & Oracle) within the organization.
• Successfully resolved all reported cases & issues.
• Review the manuals, policy & procedures for periodically to ensure it compliance with the organization activities.
• Working with Internal Audit team to conduct the Internal Audit exercise and Risk Review.
• Working with External Audit team to conduct the External Audit exercise & Internal Control Report.
• Implement all audit finding to avoid any faults in future if any.
• Prepare the satisfactions surveys questions and analyzing results.
• Automating the process of purchasing system
• Review PR/RFQ/RFP & floating the tenders.
• Maintain and update the Registration of Suppliers and Contractors.
• Ensure the purchases activities and consider quality, specifications, purchase conditions, delivery, best value of money and measurement standards.
• Evaluating the commercial proposals considered ICV and technical score.
• Negotiate with Suppliers and Contractors after obtaining approval from the Tenders and Auctions Committee.
• Draft the Contracts, review the terms and conditions, payment terms & milestones and scope of work.
• Negotiate the special terms & conditions with the Suppliers and Contractors.
• Issue Purchasing Orders to the selected Suppliers and Contractors according to the authority delegation system.
• Make periodic reports to the competent authority level on the executed business.
• Managing all company procedures and technical documents in hard copies and soft copies.
• Working as administrator of the DOCUMENTUM (Electronic document management system) software which included (Archiving system, administration templates system and OPIDIS system for handling the technical drawings & procedures)
• Working as administrator of Microsoft Dynamics system ERP.
• Working as administrator of the Crystal report and MAXIMO.
• Writing Queries in SQL database (MAXIMO & MS Dynamics).
• Designing and analyze the reports using Crystal reports tool.
• Preparing the budgets
• Supporting the end users in using MS Dynamics, MAXIMO, Crystal Reports, DOCUMENTUM, Windows, MS office, Internet, Printing, Scanning.
• Handling all IT matters with vendors.
• Managing the workaround in the Inventory management system (MAXIMO) and MS Dynamics as per User's requirements
• Negotiating the proposals and attending the meeting with the suppliers.
• Evaluating the vendors.
• Developed new System to manage and manage the different types of leaves.
• Follow up with vendors regarding to the enhancement and upgrade.
• Handling & reconciling the differences in the inventory through creating the crystal reports
• Handling the issuing and the receiving materials form/into the store.
• Problem solving.
• Handling MS Dynamics (Finance, AR, and AP, SOP, POP, Inventory, HR & payroll).
• Supporting the end users.
• Preparing the reports using the crystal report tools.
Project Completed
• Implemented ERP MS Dynamics HR & Payroll (Middle East) at "Gulf Capital.”
• General Support & Consulting in ADNEC (Two Month).
• Managing & Implemented ERP MS Dynamics GP and Middle East HR & Payroll in “ARKAN”.
• Managing & Implemented ERP MS Dynamics HR & Payroll (Middle East) at "Burooj.”
2008-Apr - 2008-Jun
2007-Mar - 2008-Apr
• Managing & Implemented ERP MS Dynamics GP and HR & Payroll (Middle East) in “MANAZEL.”
• Managing & Implemented ERP MS Dynamics HR & Payroll (Middle East) in “Total Tractable Emirates.”
• Managing & Implemented ERP MS Dynamics GP and HR & Payroll (Middle East) at “Canon.”
• Implemented ERP MS Dynamics GP and HR & Payroll (Middle East) in “Dubai Merchantable Exchange.”
Project Completed
• Implement and installed ERP MS Dynamics at “Office One.”
• Implement and installed ERP MS Dynamics & Middle East HR
Project Completed
• Managing and Implemented ERP MS Dynamics GP and Middle East HR & Payroll in DFM “Dubai financial Market”.
• Managing and Implemented ERP MS Dynamics GP and Middle East HR & Payroll in “Sharjah TV”.
• Implement and installed ERP MS Dynamics GP in “Um Alquein Co”.
• Implement and installed ERP MS Dynamics GP in “Marriage Fund”.
• Preparing accounting vouchers (payment vouchers, journal vouchers, receipts vouchers) and review posting to the accounts.
• Conduct reconciliation of bank accounts and General Ledger accounts as needed; and follow up on discrepancies and reconciling items.
• Handling daily transactions.
• Using Galaxy application.
• Preparing accounting vouchers (payment vouchers, journal vouchers, receipts vouchers, invoices) and review posting to the accounts.
• Prepare accounting vouchers and review posting to the accounts.
• Conduct reconciliation of bank accounts and General Ledger accounts as needed; and follow up on discrepancies and reconciling items.
• Controlling social security issues and coordinating with tax assessors.
• Handling daily transactions.
• Manage the company's books.
• Preparing Financial Statements.
• Using Quick Books application.
• Support all transactions in MS Dynamics.
• Professional using MS Dynamics application.
• Work on MS Dynamics as Consultant, (Receivable Management, Payable management, Financial, Banks. System manager …etc).