MOVCON OFFICER
United Nations Stabilization Mission in DRC (MONUSCO)
Total years of experience :30 years, 8 Months
Movement of civilian/military Personnel/Cargo (rations, arms, ammunition, other DG) by Air, Road, Barge and Rail. Planning and execution of Military/Field Police contingent’s rotations and repatriation to/from mission area. Performing as Rotation Coordinator in the Troops Contributing Country. Dangerous Goods inspection and Deceleration by air. Enduring cargo including dangerous Cargo is loaded in accordance with International Regulations, Monitoring and ensuring delivery of cargo and communicating shipping details to all concerned parties. Maintain and implement systems for Permanent/Transit warehouse/container yard, control distribution and receipt of all Cargo/goods in accordance with MOVCON SOP. Arrangement of the movement of inbound and outbound passengers on UN mission aircraft or commercial aircrafts chartered by the UN on a short term basis. Assisting all civilian/Military passengers in clearing customs and immigration. Ensuring that the accompanied baggage is weighed measured and manifested in accordance with entitlements and is loaded on board the aircraft in accordance with prevailing aviation safety standards. Ensuring that only authorized personnel are manifested and boarded on the aircraft. Informing passengers about international aviation safety requirements. Leasing with local government agencies/officials for travel related immigration and customs issues. Arranging the movement of in bound and out bound cargo via all applicable modes of transport air, sea, road and rail. Arranging customs clearance and related documentation. Leasing and coordinating with Contingent /Police personnel, UN transport, Local transport companies on all aspects for necessary support .
Provide leadership in specific technical areas of competence, i.e. Administration, Procurement, Security, Fleet Management, Inventory control, Govt. Relations, Customs clearance and freight forwarding. Manage administrative function and establish internal administrative systems and controls. Build support for iMMAP, including the on-going development of the current projects consortia/networks and stakeholder relationships. Contribute fully to implementation and oversight of technical assistance to partners in the area of management. Define logistics strategy within the iMMAP policies and procedures and control and oversee overall Logistics operations in country. Ensure that risk analysis/management and emergency logistics preparedness is timely undertaken. Advise on logistics management and structures and staffing levels. Act as focal point for suppliers or service providers for procurements and repair & maintenance activity. Gather market intelligence through research and networking to improve the knowledge basis in iMMAP. Ensure all procurement activities are fully and transparently documented through PRs, POs, Comparative Bid Analysis, Invoice Goods Received Note (Receipts\}. Conduct bid analyses and prepare procurement documentation for review. Take initiative on cutting costs without compromising quality. Receipt of shipments, customs clearance arrangements, preparation of documents (received/sent), arrangements for shipments, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance. Responsible for all operational transport matters arising in the country in accordance with the corporate standards, i.e. arrange for transport related contracts, including agency agreements. Responsible for the security of office, field office and from time to time issue instructions to the field offices for the safety of staff, equipment and properties. Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary. Making proper record, inventory update and reporting, Stock update and stock record, processing of vendors’ payment and all Office Equipment record maintenance. Facilitate IT needs of office, in conjunction with IT consultant's. Support to staff members by processing requests for visas and other documents in accordance with requirements of national government.
I worked with SCUK as an Emergency Response Personnel Logistician where I was sent to different mission of SCUK to support emergencies. I was responsible for producing and implementation of policies and procedures for SCUK Logistics management system including office Administration. Have been involved in Large Scale procurement of food and non food items during Emergencies. My responsibilities also includes training of country administrators and logisticians. Following are some of my jobs done in various countries.
Logistics and Admin, Bangladesh Cyclone (SIDR) Response (28th Nov 07 to 20th Feb 08),
Log and Admin, Khartoum, Sudan (01st Sep 07 to 09th Oct 07):,
Log Advisor, Pakistan Flood Response (03rd July07 to 28th Aug 07),
Log Advisor, South Sudan (15th Mar 07 to 23rd June 07)
Supervision of Assistant logistics officers/warehouse supervisors posted in the field as well as in Islamabad. To keep liaison with customs/Clearing Agent/ERRA for documentation, facilitation. Responsible for prompt clearance of consignments from customs (Sea and Air). To keep track record of consignments from port of shipping to destination. Maintain and implement systems for storage, inventory, asset control and maintenance, distribution and receipt of all programme materials/relief goods in accordance with IRP Operational Manual. Work with Admin Manager/Emergency & relief Coordinator and area offices to ensure that materials are delivered in a timely and efficient manner to the field sites for relief/rehabilitation/programme activities, distributions, constructions, etc. Ensure smooth flow of information within the Logistics Department as well as among other departments/area offices of IRP with regard to logistical support. Provide support to develop and implement a comprehensive logistics system in accordance with Islamic Relief UK logistical procedures. Establish and implement a common logistics system within the Regional and Sub Offices. Prepare reports on logistics operations and distribute them according to requirement. Initiate physical inspections and controls ensuring that stock is stored, rotated and disposed effectively; maintain good work standards in relation to stock handling, record keeping, purchasing and warehousing methods. Carry out frequent staff work reviews and prepare periodic performance appraisal reports as required.
Maintains Transport related Logistics of the office and controls the running of the fleet consist of 55 vehicles including acquisition, receipt, distribution, utilisation and disposal of vehicles in accordance with the decisions of LAMB. Conducting accident damage assessments, processing vehicle accident report, and participating in board of inquiry & raising damage discrepancy report as required. Liaisons and keeps close contacts with implementing partners involved in Transport implementation and assists them in all matters pertaining to transport administration. Maintains, update and transmits info on inventory records of non-expendable Equipment, files and computerised data of companies and suppliers. Establishes schedules and plans to provide the office with adequate transport services and supervises drivers. Managing the implementation of preventive and corrective maintenance under repairs and auto electrical repairs as well as arc & gas welding work. Receives stores equipment and issue spares parts and replacement parts used in the garage. Maintains all vehicle equipment and spare parts & maintenance/repairs records. Inspects vehicles before booked in for repairs to ascertain problem and review, them after repairs and certifies completed work assignment to ensure vehicles are in a roadworthy condition. Maintain records of mileage, fuel consumption and maintenance schedules. Assists and advises the Senior Admin Officer on budget for new vehicles, spare parts, tools & equipment. Ensuring quality repair & maintenance and safety condition of the vehicles. Review fuel stockholding at the assigned locations. Ensure that fuel locations have constantly sufficient reserves stock. Monitor the fuel log system as well as the use of fuel by vehicles and generators. Endure periodical and routine quality tests of the fuel are carried out in timely manners. *Performed temporary duties as Supply/Logistics Officer in the absences of concern Officer.
Supervise 11 locally recruited Programme drivers, one logistics & one transport Assistant in execution of their duty and day to day task. Inspection of vehicles and generators components and responsibility for maintenance and repair. Creation of work order to the work shop for vehicle repair as well as road test after completion of work. Making request for spare parts, emergency tool kits and first aid kits for the vehicles. Preparation of fuel consumption report along with vehicle costing and maintenance schedule. Preparations of fuel costs and coordinate with finance Assistant on settlement of monthly bills with petrol station. Arrange for the transportation of medical supplies / drugs from warehouses and to the field. Supervise the surface transport safety and maintenance rules and regulations, including those on safe driving. Develop surface transport administrative, logistics and technical support policy objectives. Review/control expenditures from the approved transport budget to ensure the transport requirements are met. Maintenance of logbooks and update vehicle inventory and maintain vehicle files. Performing duties as Security Coordinator for ARC International. Getting NOCs for International Staff from Home Ministry Govt. of Balouchistan in case of international Staff visits in the fields as well as their security clearance. Arrangement of Levies guards for International staff for escort during field visit of Int. Staff. Obtaining Security report of City/Field for safe working environment for ARC Staff. Preparation of daily and weekly security reports for ARC Head Quarter. Member purchase committee ARC Quetta. To obtain quotations from suppliers, preparation and issuance of invitation to bids, preparation of contracts, assessment of cost estimates, preparation of comparative statement for presentation to local contracts committee. Manage the receipt, registering and correct storage of all equipment/medicines received for the ARC and compile the distribution plan for this equipment/medicines. Responsible for update recording and maintenance of ARC inventory and immediate reporting to ARC Head Office Islamabad & work with the storekeeper on maintaining and monitoring all the delivered and received items. Supervising Human Resource activities i.e. Job advertisement, Reception of applications, Short listing of candidates Interviews/Tests, Recommendations, Initial briefing about policies
Coordinate transportation of peacekeeping personnel to and from field missions by most cost effective and efficient contracts in terms of safety and timeliness. Monitor and evaluate transportation equipment and facilities of contractors and that owned by the United Nations to ensure safe and efficient delivery of equipment and personnel and note deficiencies to be corrected. Prepare Letters of Assist for the transport operations, ensuring that requirements and specifications are accurate and complete, and complete and obtain funds availability certification. Examines the weekly vehicles trip tickets of each one of the mission's vehicle fleet to track down misuse of vehicle and that mileage is not exceeded per week. Maintains inventory of transport equipment, Spare parts as well as arrangement of spare parts in Store. Keep record of and ensure that each vehicle is serviced on the due date as prescribed by the UN transport rules. Prepare weekly trip tickets reports of vehicle, duty roaster of drivers and assign duties to them for pick/drop of International / local staff as well as individual Contractors. Implementing dispatching system to suit the official transportation needs of the staff and its other relating people. Prepare monthly reports for mileage and fuel consumption report for onward dispatch to UNHQs New York. Coordinate logistics operations with other UN agencies, military and other organisations in the field. Preparing Road Mission security clearance request for International Staff as well as Movement of Personnel for Transport Staff. Prepare Liberty Mileage report to the Finance Section for recovery of cost involved. Conduct Driving test of staff members prior to issuance of UNAMA/UNSMA Driving Permit. Deals with all required administrative work e.g. requisitions for spare parts and fuel, preparation of Damage Discrepancy Reports etc. Ensures smooth performance of duties of drivers and serviceability of vehicle during the visit of high-level delegations.
(Jan 2001 to 31st March 2002) Position: Human Resource Assistant
DUTIES/REPONSIBILETIES :
Reviewing Medical Insurance Plan (MIP) submitted by Local Staff of Islamabad, Tehran &Afghanistan and submits to Finance section for payment. Preparing letter with regard to issuance/Renewal/Extensions of UNLPs. Prepare letter with regard to issuance of UN ID Cards for International &Local Staff in Islamabad. Prepare UNSMA ID Cards for Individual Contractors in Afghanistan and record the information in the relevant logbook. Ensure monthly Attendance Records from sections including Afghanistan/Tehran are submitted to our office in due time. Audit Attendance of Individual Contractors prior submitting to Finance for payment. Maintain Attendance Record Cards for the Local Staff including Afghanistan as well as the Individual Contractors. Maintaining all filing for active/non active staff members as well as subject files. Maintain and update manuals, files, and simple office records. Preparing P.5Actions, Letter of Appointments, Individual Contracts, SITOR messages & record info in a logbook. Open files for all new arrivals/ recruits. Carries out tasks for production and distribution of reports, proof reading, etc. Preparing correspondence, documents, statistical tables and reports from plane copy, corrected copy, dictating machine, forms, hand written or rough draft material and printed matter. Preparation/dispatching of diplomatic pouch to New York as well as to UNSMA/TEHRAN. Answers telephone and respond to routine inquiries. Performed duties as Security Focal point for UNSMA International Staff. Updating UN Security list of UNSMA’s International Staff on daily basis. Reviews and corrects capitalization, spelling, punctuation, etc. Performs all other duties as required by Personnel Officer.
Management of the work shop /Spare Parts Shop. Control and supervision of 33 locally recruited mechanics, dentors, painters, lath worker and service station staff. Selection & recruitment of personnel like mechanics, lath machine worker as well as services station staff. Account management / collection of payments. Dealing with different organisations regarding their vehicle repairing and maintenance. Salaries & payments of staff and vendors working with workshop. Procurement of Spare parts and other workshop related tools items. Trouble shooting of the vehicles. Repairing and Maintenance