Administrative & HR Coordinator
Qatar Tribune Newspaper
Total years of experience :21 years, 5 months
Coordination of the routine administrative activities related to the employees and functioning of the office.
Creating & handling of employee files & records
Checking the attendance, leaves and preparing monthly payrolls.
Scheduling of annual vacation of the employees and calculation of annual dues payments of the staff.
Booking of air tickets for the employees
Monitoring & controlling the office supplies.
Coordinating with the PRO department for emigration related papers, new employee visa processing, sponsorship changes etc.
Managing and maintenance of the staff accommodation building.
Coordination with the insurance companies for the life and medical insurance coverages for the staff.
Managing a portfolio of clients and advertising agencies to increase sales revenue for the company
Managing the advertising booking section to get purchase orders from clients and executing the orders to ensure the proper delivery
Reviews order received from advertising agencies or clients to determine specifications, Computes cost of advertisements, based on size, date, position, number of insertions, and other requirements, providing them with quotations and publishing it in the newspaper upon approvals.
Tracking and controlling the daily advertisements for our various publications.
Responsible for developing and maintaining relationship and servicing existing local, corporate and institutional clients.
Serves as the point of contact for staff and clients.
Supports sales staff by providing sales data, market trends, account analyses, new product information; relaying customer services requests.
Compiled and interpreted reports to track advertising revenue
Managed billing and invoice processing
Prepares marketing reports by collecting, analyzing, and summarizing sales data.
Track & monitor competitors’ products & activities in order to tackle and take counter actions.
QIM is a leading Media & Advertising Group, which has a wide history in the publishing, printing & distribution field. Qatar Tribune, the English daily, Al-Watan, an Arabic daily, Jamila the lifestyle magazine are publishing and distributing by QIM along with various other publications.
Role: Administration Executive - Marketing & Administration Dept.
Responsibilities:
• Coordinating and controlling the in-house administrative support activities of the Marketing & Distribution department staff and the day to day general office administrative activities.
• Schedule and coordinate meetings with the Marketing and Distribution Staff to collect the feedback from the market & providing a comprehensive report to the General Manager in Charge of Marketing & Distribution.
• Getting the feedback of the clients to make sure that they get the best services.
• Preparation of outgoing correspondences, proposals & quotations and in-house memos.
• Monitoring the daily activities reports of the Sales & Distribution staff and make a brief report to the GM.
• Maintain, and update files, records, and other documents;
• Establish and maintain electronic records for all incoming and outgoing correspondences.
• Conducting preliminary level interviews for medium level hiring to evaluate the candidate & providing the data to the top management.
Pioneer in publishing field for the last forty years, with a wide range of publications, including Educational Magazines, Guides, Dictionaries, Competitive Examination books, Etc.
Role : District In-Charge - Marketing
Responsibilities:
• Promotion of the Publication in the assigned area.
• Appointment of Distributors to strengthen the marketing network.
• Coordinate the activities for Sales representatives, agents, sub-agents
• Ensure coverage of all possible outlets by agents and subagent.
• Ensure the proper utilization of promotional materials.
• Closely observe the competitor’s activities and frame strategies to rout out them.
• Ensure proper implementation of all sorts of directions given by the management from time to time.
Labour (India) Publications Ltd. is the leading Educational Journal Publication Company in Kerala, which has a wide range of publications from the Primary level to Higher Secondary level.
Role: Joined as Business Executive in September 2002 and promoted as Asst. District Marketing Officer in April 2003.
Responsibilities:
• Promotion of company’s products in the assigned area.
• coordinate the activities for Business executives, agents, sub-agents
• Ensure coverage of all possible outlets by agents and subagents.
• Ensure the proper utilization of promotional materials.
• Periodical checking at all possible outlets and ensure availability of the products everywhere.
• Ensure proper implementation of all sorts of directions given by the management from time to time.
MBA In Marketing & Finance