Supply Chain and Commercial Manager
Adeeb
Total years of experience :35 years, 3 Months
The purpose of the role is to establish and optimize best practices in the overall procurement of goods,
materials, and services to ensure that the company’s operational needs are met, taking into account price,
quality and delivery and to ensure continuity of supply.
- Negotiate with approved vendors/suppliers and subcontractors for various supplies/materials as per
project (pre/post tender).
- Risk assessment of suppliers/vendors.
- Optimizing cost savings and benefits.
- Conduct market research for new components and suppliers.
- Compile data relating to supplier performance and evaluate for contract compliance.
Developed procurement strategies that are cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Supplier prequalification and onboarding
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Guidelines for mobilization and Demobilization
Managing and controlling procurement budget and long-term saving on procurement costs
Preparing procurement reports.
Optimizing the process guidelines
Selection of right commercial module for each asset / Services
Automated systems with a fast-track process
Benchmarking the assets for budgeting and optimization of requirements
Developed templates for scope and services
Performance evaluation for Service providers
Risk evaluation for Service providers
Developed pricing principles for services.
• Manage all commercial elements of tendering process to ensure delivery of value for money services to various business entities within the Group property portfolio.
• Liaise with Senior Commercial Manager to give warning of any issue with meeting deliverables and deadlines.
• Collaborate with Head of Corporate FM, FM Operational Directors and Business unit representatives to ensure all commercial and contractual risks and issues are captured and or mitigated.
• Work closely with Senior Commercial Manager, Contracts specialists, operations and wider business functions to develop strong relationships which result in delivery of the best possible solutions for the business units / End users.
• Respond to PQQ, FI, RFP and ITTs in a timely manner.
• Understanding the needs and risks of wider business functions through probing questions and communications.
• Develop and manage potential Service Provider relationships from initial response to successful handover to operations team.
• Produce accurate and accessible tailored documentation in response to potential Service Provider enquiries, RFIs, ITTs and RFPs.
• Work closely with the purchasing department to develop relevant and appropriate cost saving initiatives.
• Monitoring team KPIs and oversee the Senior Commercial Specialist in terms of cost saving initiatives
• Part of the team achieved World class standards for Commercial process by Jones Lang Lasalle.
Job Responsibilities:
- Liaising with Group Director and Business Development team regarding submissions that the group wish to bid for; Collate relevant experience and technical engineering input; Liaise with external design teams, architects and internal BH teams; Design submission documents as appropriate; and ensure smooth delivery.
- Assisting in the update of the project pipeline and Coordinator of Contract Documentation.
- Collaborating with Business Development to organize events, seminars etc and preparation of presentations.
- Assisting with resource & financial planning
- Collation of financial data and assisting in the preparation of MOP’s, Business Reviews, Executive Board report presentations and monitoring and analysis.
- Assist in the Management of project invoicing and cash collection via liaison with central Finance team.
- Monitor monthly percentage completes
- Manage the administration side of the Quality Management System (QMS).
- Prompt Project Leaders where necessary to ensure compliance with the Quality Management System (QMS).
- Managing appropriate Quality Checks in line with QMS requirements.
- Assist HR in the Maintenance of Personal Development Reviews (PDR) records and manage PDR schedule for the group.
- Coordination of learning and development activities within the group.
Providing a central point of contact in the office with respect to all enquiries received.
Aligning Bid Preparation with Commercial Guidelines / Policy / Procedures
Assist Bid Managers in preparation of Offers on individual enquiries as directed.
Assisting in preparation of prequalification documents
Assist Project Managers/Project Directors in preparation of Consultancy Agreements.
Maintaining Stage Gate procedures in accordance with Group Commercial Guidelines / Policy / Procedures.
Participate in review of Atkins consultancy contracts including bond procurement and retrieval as directed.
Maintain Bid Review Registers / Database
Facilitating contractual bond and insurance requirements
Develop and maintain database of exemplar proposals.
Owner of the commercial Portal & Dubai Proposals Portal maintenance. (Sharepoint Administrator)
Attend bid/no bid meeting as and when necessary.
Regular maintenance of Commercial Folder & Enquiry Records
Guardian of all original consultancy agreements & contracts.
Weekly and Monthly Commercial & Management Bid Reporting
Training New Bid Managers on the usage of Commercial & Bid Proposal Portals.
Resource planning (manpower usage)
Lease Management (maintenance & coordination of company assets & properties)
Achievements
Assisted with the implementation of the Commercial Portal region wide by feeding in the Bid Tracker from Dubai to form a major part of the Terms of Reference for the re-development of the system and improved the quality and accuracy of bidding information. More sophisticated level of Management Business reporting technique through use of excel reporting and manipulation of data. This helped us effectively, by charting and mapping our bid success rates, bid activity by sector and service, geographical location, client and numerous other parameters to navigate the troubled waters more effectively than our competitors.
A facilities Management company (joint venture between Al Futtaim & Emaar Properties). A Short stay in this company has given me the opportunity to work independently on major Emaar projects - Supplier administration.
Job Responsibilities
Preparation of Maintenance Contracts, Supplier Agreements
Reconciliation of Supplier Accounts
Assisted Project Commercial Manager in all the commercial duties
Preparation of Cost to Completion and Operating Statement
Preparation of Sub-Contracts, Supplier Agreements & Bid Tabs
Preparation of Purchase Requisitions, Variations, RFI’s, Claims & Valuations
Handled Insurances & Guarantee requirements of all the Sub-Contractors and suppliers
Custodian of Subcontracts, contracts & Supplier Agreements
Preparation of Weekly, Monthly Reports & Labour outputs
Preparation of Payment Certificates to the Sub-Contractors & Suppliers
Supplier Invoices Reconciliation (Labour and Materials) and advising Accounts Department
Final audit, preparation and reconciling of Final Accounts of Sub-Contractors
Projects Involved
February 1996 - July 1998 - Site Based
Zadco Gasco New Headquarters Complex, Abu Dhabi
August 1998 - December 2000-Site Based
Chicago Beach Resort Development, Dubai
The Contract Works form part of the Chicago Beach Resort Development (Now called Jumeirah Beach International) a planned new complex in Dubai, United Arab Emirates. The development comprises major elements of an offshore Tower Hotel, Onshore Resort Hotel, Aqua Park, Sports and Conference Centres, Marina, Sea View and Beach Restaurants, Plant and Services Compounds
January 2001 - January 2007 - Based in the Head Office, Dubai
Various Jobs
National Bank of Dubai, Pearl Museum
SPS Yard, Baku, Azerbaijan
Dubai Cargo Village
Wafi Mall Extension
Ikea Hypermarket (subcontract administration)
Al Qaffy Island (Independent Charge of Valuations and Sub-contract Administration)
Airport Projects (CUC3, CUC5, CUC6 & Airwing) - Sub-Contract Administration
Harbour Plaza - Dubai Festival City (subcontract administration)
Achievements :
Developed a systematic approach to the selection of subcontractor / supplier with the help of existing QSE systems and procedures. Assisted in implementing an efficient way of producing cost to completion reports for each project.
October 1992 - July 1993
ABS Industrial Verification Inc., Abu Dhabi - Projects Administrator
Coordination between the Clients for Oil & Gas Sectors in UAE, Saudi Arabia, Bahrain and worldwide ABSIV Branch Offices. Mainly for the orders by NPCC (National Petroleum Construction Company) in Abu Dhabi. Allocation of work assignments and liaise with the attending Inspector / Expeditor for timely inspection and expediting of the materials. Preparation of Inspection and Expediting report and submit to the Client. Preparation of weekly, fortnightly and monthly statements regarding the status of the inspection and expediting, purchase order wise including anticipated delivery time. Follow up the shipment and preparation of Invoices and follow up with the Clients with necessary back up information for timely payments.
July 1993 - October 1994
ABS Industrial Verification Inc., Muscat - Office Administrator
A separate branch office opened in Muscat to handle the Sultanate of Oman Projects separately. Transferred to Muscat Office to assist the Branch Manager to set up the office. Handled the branch office accounts. Managed the Branch Office in the absence of the Branch Manager. Coordinating with the Inspectors and Expeditors for the timely inspection of the materials and preparation of reports and certificates. Preparing weekly reports and billing schedules. Preparation of Invoices and follow up with the Clients with necessary back up information for timely payments.
October 1994 - January 1996
ABS Industrial Verification Inc., Abu Dhabi - Projects Administrator
Transferred back to the Regional Head Office after the successful setting up of the Muscat Office. Separately given the task of handling the Project coordination between clients and ABSIV Offices at US & Europe Branch Offices. Individually handled all the billing against clients till the payment stage.
One of the largest medical group in Bombay, India, dealing with Medical equipment such as Elisa Readers, Syringes & Medical softwares such as Titersoft, Midas.
Monitoring sales performance & preparation of Monthly sales reports
Maintained a complete database of all the Hospitals & Clinics throughout India.
One of the leading Company in India manufacturing Industrial Storage Cryogenic Tanks & Vessels.
Joined as a Computer Operator and later on after successful completion of 6 months designated as Junior Administrator to monitor the Filing Systems, Hardware and Software requirements of the Company.
One of the leading Company in India manufacturing Industrial Storage Cryogenic Tanks & Vessels.
Joined as a Computer Operator and later on after successful completion of 6 months designated as Junior Administrator to monitor the Filing Systems, Hardware and Software requirements of the Company.
Salary & Wages preparation for workers and staffs
Tender Preparations
Preparation calibration charts / tanks seismic design calculations
preparation of Cash flow for the overseas projects.
Office Assistant - clerical assistance to the manager, billing and follow up of invoices.