Office Manager
WS Atkins & Partners Overseas
Total years of experience :32 years, 10 Months
Twenty years of progressively responsible experience providing office support to Senior Management and a team of Project Managers. Excellent organisational skills combined with hands-on technical knowledge, sharp memory for details and a strong work ethic. Self-starter with the ability to analyse business operations and recommend strategies to improve performance. Maintain professionalism at all times and use discretion when handling confidential data. Competent "people person” with excellent communication skills and knowledge of company’s HR policies.
Managing Site Operations Director’s office, effective day-to-day management of Site Operations Department (SOD) and work closely with senior members of the department to provide high quality and efficient administrative support including bid support to the entire department. Need based assistance to the staff (at peak 400+) for any Finance / HR /Administrative/ Travel issues. Set-up database of newcomers / leavers / leave records / IT equipment / CVs.
Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an office manager, Executive Secretary and Office Administrator.
Handle incoming/outgoing correspondence
Preparation of municipality documents for approval of projects
General secretarial activities such as receiving visitors and managing the meetings for Senior Managers
Taking and transcribing dictation, writing routine letters and reports
Maintaining all personal and subject files
Prepare quotation and purchase order, sending it to the clients & vendors
Set up appointment and meeting with other parties
Preparation of Tender Documents, BOQs, Tender Analysis Reports and Bid Documents
Preparation of Taking over certificates, Defects Liability Certificates and Snag lists
Place advertisement for new recruitment, liaise with recruitment agencies for CVs, arrange interviews, prepare interview record, prepare offer letters, induction to new starters.
Prepare timesheets, overtime sheets, payroll for staff
Preparation of insurance policies
Negotiate with insurance brokers
Prepare monthly statement for expiring policies
Send renewal notes to Clients
Follow-up with clients for renewal of policies.
Arrange reinsurance
Prepare credit note and debit note
Coordinate with claims Department for settlement of claims
Arrange meetings for Senior Officers, prepare letters to the Client and distribute the daily correspondence to the concerned staff