HR & Administration Executive
Jerry Varghese Global
Total years of experience :15 years, 4 months
- Provides high level of HR & administrative support to all the employees and to the top Management.
- Handle In-house recruitment of the Company from sourcing to hiring.
- Preparation and conducting Orientation and Induction Program for every newly hired employee.
- Handle employees labour and residence visa processing/cancellation.
- Handle the company license renewal requirement.
- Handle and administering employee confirmation/annual performance appraisal, incentive, compensation, promotion and salary adjustment based on the salary structure of the Company.
- Administering staff medical insurance application, renewal and medical assistance for all the employees.
- Monitoring of daily timekeeping and preparation of monthly attendance summary, late and absence recording, and holiday recording systems.
- Handle employees all type of leave application, hotel arrangement and flight booking.
- Handle daily coordination with Finance Department for all the accounts payable.
- Organize the vehicle schedule request and monitor the driver’s work schedule for the day.
- Assist on email configuration, computer set up and simple troubleshoot needed by the employee.
- Canvassing and coordinating the purchase of any office/furniture supplies requirement.
- Monitor the monthly cost of stationery supplies, office needs and other purchases needed.
- Purchasing and distribution of the monthly stationary supply of each employee.
- Handle the cleanliness and maintenance/repair needed to office.
- Maintaining and developing the filing system of personnel.
- Establishing, organizing and supervising the maintenance of department records, ensuring complete accuracy and confidentiality.
- Assist the Executive Director of the Company.
- Preparation of announcement, circular and memos
- Compiling the MIS and Budget Report for all Division
- Monitor the weekly operation report.
Ensures that all employee movements such as regularization, transfer, promotion and separation are properly documented and encoded in the Human Resource Information System (HRIS) / SAP.
Coordinates with the business unit for the details of employee movements and ensures that all changes are coordinated with Payroll for masterlist validation/update and Organizational Development unit to update/reflect changes in the Table of Organization.
Releases the performance evaluation form to employees due for regularization, promotion, transfer and separation.
Reviews the accomplished performance evaluation form and prepares necessary document to effect changes in employment such as salary adjustment, level upgrade, change in position title and/or unit and organizational hierarchy.
May act as strategic partner of identified/specified group or group of smaller units and provides consultative HR services such as providing the Unit Heads updates on the Human Resource processes and procedures like staffing, employee movements, disciplinary actions, performance management, employee counseling and coaching, and review / updates on organizational and pay structures.
Reviews and recommends work standards, processes and procedures related to Compensation to upgrade delivery of service.
Prepares data for the analysis report on compensation and benefits, turnover and attrition, HR surveys and other related studies.
Handles issuance of certificate of employment and other documentary requirements of the employees.
Updates and safekeeps 201 Files of employees under All Staff and Supervisory, Professional/Technical level and ensure that all submitted documents are properly filed.
Acts as Records Custodian of the Department in relation to ISO.
Conducts exit interviews and processes separation clearance of employees.
Performs responsibilities identified in the Quality Management System of all SBUs.
Recruitment and manpower pooling.
Preparation of employment records and updating Company Masterlist
Conducting Company Orientation and Code of Conduct.
Handles Labor Relation such as DOLE Registration, handling NLRC Cases and Investigation of company related incidents.
Facilitate and organize Company Events and Programs such as Recognition and Awards, Outing, Christmas party, Company Anniversary and First Friday Mass.
Handles employee performance appraisal, compensation, promotion and salary adjustment based on the salary structure of the Company.
Overall In-charge of Employee uniform and Employee discount pass.
Administration of Exit Interview and Background Verification/Investigation.
Administration of mandated Company benefits such as SSS, Pag-ibig, Phil. Health, BIR and liaison with government offices.
Assists in Building Administration.
Handles the sourcing, screening and processing of Promodiser for our client; San Miguel Foods Inc & Purefoods-Hormel Co. Inc.
Conduct Orientations for all employees.
Monitors the manning movement.
In-charge on Trade check/Branch Visit.
Conduct Background Check.
In-charge in safekeeping and updating 201 files.
Handles Disciplinary Action Memo and other correspondent letter
Handles the Employee’s Insurance, Benefit and Bank Application enrollment.
Promo Personnel Coordinator
Screening and Deployment.
Conduct Company Orientation for all newly hired employees.
Coordinates and monitors the movement of all Promo Personnel.
Handles all the incident report.
Prepares Attendance Infraction Memo and Disciplinary Action Memo.
Timekeeping
Monthly report for all Promo Personnel.
Employee Relation Section
Head of Employee Relations Section.
Conducts investigation, interrogation, and prepares necessary Disciplinary Action to cases of employees who committed violations on the Company’s Code of Employee Discipline.
Prepares Attendance Infraction Memo to all direct employees.
Coordinates with Department Heads and Branch Officers regarding schedules of suspension of their personnel.
Handles preparations for Company activities such as Service Awards/Blessing of new branches/Basketball tournaments, etc.
Facilitates processing of occupational permits of all branches as required by Municipal Offices.
Preparation of registration forms of newly opened branches and files the same to DOLE.
Prepares Annual Medical Report of all branches to be submitted to DOLE.
Handles the employee Health Insurance and Life Insurance benefits.
Handles the employee uniforms.
Recruitment Section
Head of Recruitment Section.
Oversees manpower requirement in all position level.
Supervise on sourcing of applicants.
Monitors the screening of applicants.
In-charge of monitoring supervisory and clerical positions.
Conduct Orientation for all newly hired employees.
Facilitates the 5-months Management Traineeship program.
Conduct background investigations.
Purchases and accounts uniform supplies for newly hired employees.
Processing of BIR and Pag-ibig applications of newly hired employees and do liason works with these government agencies.
Attends telephone calls, paging requests and customer complaints.
Accepts bills payment, selling prepaid cards, gift cheque and shows ticket.
Generates daily sales report and remits collections.