Finance Coordinator-Payments processing
National Oilwell Varco
Total years of experience :11 years, 0 months
Performing all the activities from receiving the agent recharge invoices till the final payment of the invoice to the agent after going through the NOV payment procedures.
Agent recharge invoice verification, Follow up with agents and other related parties with regards to the invoice, upload the invoice into APM Website, Any other updated work related to the agent recharges.
Other tasks as below:
• Timely audit of Agent recharges, Updating of the same for records.
• Detailed translation of the expense in details from Arabic to English like Specifications, Numbers, names etc.
• Timely follow up with agents, vendors, NOV Concerned for recharge related queries. Uploading invoice into APM Website, follow-up with APM Houston for status, updates, reply on the queries on timely manner, proper investigation on the queries sent out.
• Approval to be timely intimated to the GL /AP Team for the payment. Support GL Team in case of any of the agent related requirement.
• Updating the reports to the management as and when required.
• Follow up with the location for the updating on the upload status of the agent recharges.
• Timely checking of APM Site for any payment restriction update.
• Audit the invoice from the accounting aspect (know the effect of transaction).
• Agent Contract verification on timely basis for the auditing purpose, notification of any variance.
• Follow up with HR for salary, Rig bonus related recharges, any employee contract issues until it gets fixed and agent recharges are cleared.
• Interaction with Legal department for any agency contract updating, amendment required on time to time basis.
• Timely decision making to ensure the smooth flow of agent recharges through the system also the payment process.
• Handling agents independently with their queries and updates.
• Managing the work pressure and stimulate the time limit between agents based on the priority.
Reconcile vendor statements, research and correct discrepancies. Audit, process, and enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application. Handling all office accounts, payment of invoices of the office, responsible for petty cash, analyzing company's expenses and responsible for other accounting information. Updating exchange rate sheet for the Office. Responsible for LPO and the processing of invoices payment. Following up with vendors regarding invoices and LPO’s. Using Microsoft Dynamics AX ERP for the accounting transactions and entering invoices in the system.
Prepares asset, liability, and capital account entries by compiling and analyzing account information. Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. Maintains customer confidence and protects operations by keeping financial information confidential. Contributes to team effort by accomplishing related results as needed. Technical accounting guidance of documents and recording in the accounting records according to the different accounting methods in the following activities (Commercial, Manufacturing, Service, Import-export companies, Contracting companies and public organizations).Preparing final accounts and different financial statements in accordance with GAAP. Designing the accounting and documental system using Excel.