Technical Assistant (Recruitment)
Qatar Petroleum International
Total des années d'expérience :10 years, 2 Mois
Assist Recruitment Supervisors in identifying potential candidates and forwards resumes to departments for review
Arranges telephone interviews and involved in organizing face to face interviews (e-tickets, hotel, al maha, full board meals) in Qatar as well as in QPI overseas offices (Bangkok, China etc)
Provides feedback to candidates, agencies after review and interviews.
Preparing Provisional Benefits packages and Employment offers for candidates.
Coordinates pre-employment medical, business visa and work visa.
Planning and executing mobilization of New Joiners to Qatar and to overseas offices such as in Bangkok and China
Involved in completion of staff files.
Involved in examination of recruitment invoices, obtaining approvals and creation of PRs on SAP
Preparation of weekly and monthly recruitment reports.
Prepares internal memos, undertakes minutes of HR meeting.
Drafts personnel announcements and informs company about new joiners
Advertises jobs on Bayt.com website
SOURCING, SCREENING and SHORT LISTING of resumes and forwarding to the departments and coordinating the interviews.
Arranging Interviews with Department Heads.
Preparing Provisional Benefits packages and Employment offers for candidates.
Arranges mobilization of selected candidates such as applying for work visa, obtaining references, medical checks, arranging e-tickets and hotel stay etc.
Prepares monthly report on hires/terminations.
Arranges internal trainings and external trainings for staff.
Assists employees with problems connected with shortages on paychecks, health insurance claims, and disability checks.
Processes purchase orders for Human Resources department.
Reviews individual employee claims for unemployment insurance benefits to determine eligibility.
Proofreads all correspondence of Human Resources department.
Processes and checks all paperwork pertaining to employee transfers, change in job classifications, and increments.
Performs other duties in Human Resources department, as required, including composing and typing correspondence regarding personnel reports and procedures.
Assist in SOURCING, SCREENING and SHORT LISTING of CV’s and send to the departments and coordinate the interviews.
Coordinating and Planning interview schedules with the department secretaries. Arranges for gate pass, transportation, e-tickets, accommodation and pre-employment medical checks for overseas candidates.
Administers routine tests such as English Language Tests and Computer Proficiency tests to assess capabilities of short listed candidates.
Constant communication with the candidates, Recruitment agencies and Line Managers.
Preparing Provisional Benefits packages and Employment offer and submit to Senior Recruitment Supervisors for further checking and review.
Developing job offer and communication with affiliate senior manager for recruitment process; complete recruitment formalities to ensure acceptance of job offer and facilitate hiring of candidates.
Assists in expediting mobilization of selected candidates such as obtaining references, medical checks etc. Ensures that all documentation is properly filed.
Ensuring all candidate applications are directed to the appropriate line managers for review.
Attends to queries from other departments regarding the recruitment status of their departments open vacancies.
Involved in sourcing essential documentation from candidates before finalizing their candidature.
Maintains recruitment-related and general HR records and filing
Ensure accuracy and confidentiality of communication to and from office
Processing of business and work visas and following up with the Immigration Unit.
Organizes and maintains a filing system for all documents related to Recruitment correspondence.
Organizing meetings/calendaring the events for the Qatari Outreach and participating in the events related to Qatarization.
Calendaring and Coordinating meetings for Head of Recruitment.
Receives and classifies employment applications from local and overseas sources and inputs the data in the system as and when required. Updates data bank of local and overseas candidates.
Receives and registers Job Vacancy Adverts in the system and passes on to Supervisor for action. Prepares progress report for all JVAs on vacant positions and submits to the Supervisor.
Finalizes report of the vacancy when it is filled.
Maintains all files of short listed applications as retains other applications as per instruction.
Maintains all data on recruitment, ensures availability at all time. Prepares and documents category wise recruitment data, periodic reports, statements, etc. on recruitment for management information.
Contacts local and overseas candidates and makes arrangements for interview, handles hotel booking, transportation..etc. for overseas candidates as requested.
Follows up with Immigration Unit to arrange for the visa for overseas candidates.
Assists in obtaining reference for selected candidates as requested.
Assists in verifying all certificate copies of the selected candidates.
Drafts correspondence memo, etc. related to overseas and senior level recruitment. Maintains all related files of correspondence.
Provides assistance in resourcing local candidates and organizes recruitment of temporary staff.
Maintains records for all temporary staff worked in QTel for a certain period as instructed by the Supervisor.
Attends to the queries raised by short-listed or selected candidates. As per instruction from the Supervisor, explains the terms and conditions of employment, other entitlement, joining formalities.. etc.
Types all correspondence for the section and maintains files of all such correspondence.
Telemarketing with prospects to verify the contact information are accurate as per the database and converting potential leads to qualified meetings for revenue generation. Providing information and suggestions to the queries of jobseekers, helps in building up their resumes in our website. Close follow-ups with the companies about future vacancies thus enabling a cordial relationship between the decision maker and our company.
Connects callers to their required contacts through the most appropriate extension depending on the nature of the call. Takes notes and passes on messages as requested to the concerned. Logging in each and every outbound calls of marketing into the CRM of the company. Performing basic clerical tasks and performing simple copying and typing of documents as and when required. Providing script as well as training to the newly hired telemarketers and motivating them to achieve their targets. Extending support to other employees, as and when required.
Plan, organize, direct, control and evaluate the telemarketing unit and
identifying potential Clients
o Promoting the services over the telephone
o Scheduling meetings with the decision makers
o Maintaining a database
o Corresponding with Clients through email / fax