Secretary - Legal Department
lindenberg emirates l.l.c.,
Total years of experience :26 years, 11 months
Responsibilities:
To provide administrative and secretarial support to lawyers and legal executives.
In charge of keeping vital records up to date and for typing up letters and important legal documents.
Answering the phones, filing, organising diaries and making appointments for the legal executives.
Coordinate with other departments as and when required.
To maintain an up to date filing under strict confidentiality.
Responsibilities:
Monitor, verify, and update the Purchase/Service Orders on daily basis. Check the budget details variations should be clarified and reported accordingly.
Monitor the cost is allocation
Verify the Fixed Asset Request Forms and file project wise after approval.
Check and forward the Comparisons, LOIs and LOAs for Cost Control Manager’s approval and after to the Operations/Finance Department.
To maintain an up to date filing under strict confidentiality and maintaining a log system for all transactions.
Responsibilities:
Coordinate with various Project Managers to analyse their manpower requirements.
To co ordinate in release of advertisement in Print Media for the vacant staff positions.
To maintain an up to date CV’s Database, for future facilitation of recruitment needs.
Schedule and organize interviews and conduct reference checks on possible candidates.
Coordinate with PRO’s and Accounts Department for the new employment.
Prepare, develop and implement procedures and policies on staff recruitment.
Provide support to supervisors and staff to develop the skills and capabilities.
Assist in developing human resources plan.
Monitor daily attendance; investigate and understand the causes of staff absences.
Check and verify the online system for vacation, duty resumption, salary increments, termination, resignation, or status change of the staff.
Verification of the Timesheet from various sites and forwards the same to the Accounts Department.
Verify the Overtime Summary and forward for approval and update in the online system.
Maintains files and other information under strict confidentiality.
Responsibilities:
Coordinate the staff recruitment and selection process, in order to ensure a timely organized and comprehensive procedure is used to hire staff - check the current manning with the approved in respective department, offered salary with salary with the salary structure of the company e.t.c.
To ensure that all source documents are correctly monitored; observe and adhere the company procedures.
Ensure the departmental promotions or transfers are recorded on monthly basis.
Process monthly salary, considering over time, cash advances or loans, leave settlements if any.
Process the vacation and air ticket entitlement with respect to the employment contract.
Preparation of end of service benefits in case of resignation or termination as the case may be, in accordance with the U A E Labour Laws.
Preparation of pay roll reconciliation and reporting the variances to the Management. To assist in the month end reconciliation of Accounts Payable, reversal of AP accruals, clearance of unaccounted transactions and resolution of other issues affecting closedown .
To ensure the payroll expenses charged or allocated are in respective departments.
To ensure that paymaster section complies with all current legal requirements.
•Got Cross training in Human Resources regarding various aspects in recruitment, selection, and staffing in accordance with manning and budget.
Responsibilities:
Tele marketing of training courses for engineering personnel.
Organizing and coordinating of training programmes - arrange for the visa, hotel reservation and airport pick up needed if any, for the participants and offer, arrange and co ordinate city tours for the interested participants.
Representing the organisation to potential clients.
Arrange to get the feed back of the training course from the participants.
Prepare and evaluate the end of course reports and submit to the Management.
Responsibilities:
Perform the day to day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner.
Manage and order supplies within the budget guidelines of the organization.
Assist the management in price fixing.
Preparation of L/Cs (Letter of Credit) and follow up with the foreign purchases.
Sales Analysis and formulating solutions for issues related to target achievements.
Bank Reconciliation.
Complete payroll functions in order to ensure that staffs are paid in an accurate, timely and strictly confidential manner.
Provide administrative support in order to ensure effective and efficient office operations.
Implementation and ongoing maintenance of all office policies and procedures.
Scheduling of office volunteers in a timely manner to ensure appropriate coverage to assist staff and daily operation of the organization.
Responsibilities:
Provide administrative support to ensure that the daily operations are maintained in an effective and accurate manner.
Delegate responsibility to appropriate staff and volunteers to ensure that the day to day functions and assigned projects are carried out. Personally manage them for the attainment of specific tasks, assignments, programmes and events.
Responsible for encouraging the growth and assisting in the evaluation process of the staff.
Effectively manage the Accounts Payable and Accounts Receivable functions and stock management.
Maintenance of effective payroll system.
Assist the management in the development and implementation of policies and procedure.
