HR Assistant
SPECIALIST SERVICES-Dubai ,UAE.
Total years of experience :7 years, 1 Months
HR-Assistant
Key Responsibilities:
• Assisting with the day-to-day efficient operation of the HR offices in various locations.
• Maintain and update employee record, both electronically and in hard copy format, ensuring accuracy of data and securely filed in accordance with company systems.
• To provide support to the HR Manager/Assistant Manager for reporting and analysis of workforce statistics.
• To be responsible for managing the administration of the new joiners process, ensuring that necessary work permit, visa, visa medical, emirates ID cards, Labor Cards etc. are processed on time.
• To be responsible for managing the administration of the leavers process, ensuring that final account checklist of the company is completed and ensure that costs and risk to the business are minimized.
• Responsible for monthly payroll processing and ensuring that payroll adjustments are accurately reflected in the HR system.
• Monitor the absenteeism record of employees and accurately update/maintain employee leave records.
• Organize Insurance cards for employees and handle claims related to Medical and Group Life Insurances.
• Maintain record of movement of passports, labor cards, security passes, travel cards etc including safe custody. Keep track of all documents in a fashion that would enable easy retrieval/identification.
• To communicate courteously with internal and/ or external customers by telephone, email and face to face, building positive relationships, investigating, responding to and progressing issues and queries to a successful conclusion at the earliest time.
\{Recruitment & Staffing\}-developing job descriptions-preparing adv-checking application forms-short listing, interviewing and selecting candidates
-hiring candidates through agencies-further processing & screening of required documents for employment visa process.\{Visa processing\}-collation & screening of required documents for visa processing-document submission and necessary follow up with Ministry of Labour(MOL) & Department of naturalization and Residency Department(DNRD-Immigration Department) of UAE for visa approval.-calling the out country candidates once received the entry visa-medical tests and contract agreement and residence visa to be processed for further visa stamping.\{Compensation and Benefits administration\}-Employees salary processing-Validating the overtime as per Normal, Friday and holiday overtime in accordance with the Ministry of labour guidelines.-Preparing & processing the salaries and attendance as per Wage Protection System.-Follow for the paid and unpaid salaries through the bank.
-Preparing the paid - unpaid list in order to attain salary certificate for the company for the particular month-Preparing and maintaining the attendance & leave record for the complete staff.\{ Annual leaves\}-Scheduling the annual and emergency leaves for the employees due for their annual leaves of one month as per their entitlement.-Air ticketing and leave settlements for the employee’s proceeding for vacation.-Tracking and follow up for the employees on vacation.-Maintaining leave record for the organization\{Contract & Visa Cancellation\}-Visa cancellation on contract expiry & before contract expiry on resignations.-Gratuity, notice period, leave encashment along with salaries and other payments & dues as a part of final settlement for visa cancellation.
- Ministry of Labour(MOL) & Department of naturalization and Residency
Department(DNRD-Immigration Department) cancellation to be processed post the final settlement.