Procurement Officer/ Cost Controller
Target Engineering Construction Co.
Total years of experience :22 years, 4 Months
Duties & Responsibilities as Cost Control:
1. Record / log on Material Request & Apply Cost Code Based on Detail Budget.
2. To prepare Material Log Sheet, records /monitors LPO, schedule of delivery & terms & condition.
3. Ensure the material delivered on site & issuance by store keeper are properly monitors and incorporate / integrate on material log sheet and consider as ACTUAL COST and incorporate to monthly report.
4. Monitor Monthly Equipment usage on site and provide provision or estimated amount based on rental rate from supplier (either internal or external) and to be reconciled when the actual invoice is issue by supplier.
5. Records all petty cash and incorporate to Material Log Sheet with proper cost code and incorporate to monthly report.
6. Monitor monthly manpower cost (Direct & Indirect) based on approved time with corresponding cost code from detail budget and incorporate to monthly report.
7. Ensure proper charging of accommodation such as villa & camp and distribute the cost in monthly basis.
Duties & Responsibilities as Procurement Officer:
● Obtain material quotations, preparation of LPO’s and follow up on deliveries.
● Contact suppliers considering client’s /project and company requirements and preference and obtain material quotations and ensure contractual quality requirements are stipulated.
● Propose material source/ suppliers and subcontractors in compliance with the project requirements.
● Ensuring materials are from approved source in compliance with project/ contract requirements and as stated in material requisitions/ L.P.O.
● Follow up material requisitions and coordinate purchases as applicable, coordinate deliveries of required materials relevant test report, safety data sheet and test certificate to site.
● Prepare invitation of bid forms, and mail forms to suppliers firm or distribute forms for public posting.
Duties & Responsibilities
Directly reporting all summary reports regarding procurement department to the Material Control Manager and Executive Director for Manufacturing, Materials and New Product.
● Supervises, assigns and designating jobs of 3 Procurement Clerk as per Division.
● Creating Standard Operating Procedure (SOP) for Procurement Department.
● In-Charge in meeting and negotiating with Supplier.
● Checking and signs in all documents, forms, report and summary regarding purchasing, Material Requisition, Request for Quotations, Received Quotations, Comparison of Price, Commercial Bid and Purchase Order.
● Reviews and update, price list Data Base.
● Track the status of requisition, contracts, and orders.
● Calculate cost of orders, and charge or forward invoice to appropriate accounts.
● Check shipments when arrive to ensure that orders have been filled correctly and that goods meets specifications.
● Monitor performance of Procurement Clerk and Supplier’s Performance for Evaluation yearly.
● Prepare invitation of bid forms, and mail forms to suppliers firm or distribute forms for public posting.
● Training of new employee in Procurement Department.
● Maintain knowledge of all organizational and governmental rules affecting purchases and provide information about these rules to organization staff members and vendors.
● Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
● Locate suppliers, using sources such as catalogs and the internet, and interview them to gather more information about products to be ordered.
● Coordinate in every department regarding their request.
● Performs related task that may be assigned by Materials Control Manager and Director for Manufacturing.
Duties & Responsibilities
● Creates and implements Standard Operating Procedure for Procurement and Warehouse Department.
● Conduct and supervise in monthly, quarterly and yearly inventory in warehouse.
● Prepares Stock Variance Report and comments and suggestion on how to prevent stock variance.
● Responsible in purchasing materials needed in the company locally and internationally.
● In-Charge in meeting and negotiating and Suppliers.
● Prepares Environment documents and Important Documents clearing in Customs.
● Prepares Report; Daily sales, Raw Materials Stock, Finish Product, Semi Finished, Consumable Stock, Sample Delivery.
● Responsible for the preparation of Service Contracts, Quotation, Customer Letter, Supplier Letter, E-mail, Customer Order, Specification for Submittal and Invoicing.
● Handling Files of Employee, and all documents of Procurement and Warehouse department.
● Conducting Briefing, Training and Designating of new comer’s Labor.
● Supporting Sales Department to meet quota and report to General Manager the daily movement of Sales.
● Monitor Production to meet standard Quality of the Products.
● Responsible in giving Internal Memos and schedules meeting internally.
● Provides instruction to the staff with regards to the daily operation of the company.
● Handling Customer Complain, Customer Service.
Duties & Responsibilities
● Supervise 2 Warehouse Supervisor and 10 Warehouse staffs.
● Creating and Implementing Standard Operating Procedure in Warehouse Department.
● Conducting and submit monthly inventory report to Accounting Manager and General Manager.
● Coordinating and reporting the stocks availability of items indicated in purchase requisition slip submitted by Engineering Department.
● Double checking for the items to be dispatch materials, tools and equipment for delivery to site.
● Prepares and controls of all accountable documents related to warehouse department.
● Responsible for the cleanliness and orderliness of the warehouse.
● Issuing warehouse clearance to sub-contractor as soon as tools and equipment are properly turnover after each project.
● Recommends items/scrap for disposal account for the sales proceeds.
● Performs related tasks that may be assigned as need by immediate supervisor.