Executive Assistant and Sales Coordinator
Netzsch Pumps and Systems
Total years of experience :5 years, 9 Months
• Responsible for supporting high-level executives and management of the company.
• Dealing with clients requests and follow up with their orders.
• Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
• Coordinate travel arrangements; prepares itineraries, compiles and maintains travel vouchers and records.
• Taking minutes of meetings and maintain the filing system on daily basis.
• Assisting in day-to-day activities and facilitates the efficiency, order and harmony of the office of the BD.
• Prepares agenda, minutes and documentation for steering committee meetings; Seeks cooperation with other relevant individuals.
• Organizes, plans, and coordinates the logistical support needed, conferences and internal seminars, workshops, training courses.
• Responsible for distribution of agenda, confirmation of participants, reproduction and distribution of documents or informational materials.
• Develops informational material for the BD as background and support information to his Participation in meetings, conventions, seminars and other official activities;
• Analyzes data, draws conclusions and uses that knowledge to anticipate the need for and develop analytical and technical briefing materials, statements, talking points, fact sheets and presentations or information background papers and summaries on various mandates for the BD in advance of their attending meetings, conferences and seminars and/or travelling.
In charge of coordinating and spearheading several projects from initiation to completion.
Preparing quotations and follow up with clients (orders approval, invoices, payments, etc...)
Preparing cost sheets for the general manager that shows the profits of several projects.
Coordinating with employees, clients and suppliers and maintaining an adequate database of the details of all customers and projects ensuring easy access and traceability.
Maintaining an adequate manual and computerized archiving system for all incoming and outgoing correspondence.
Coordinating with travel agents and hotels for reservations and confirmations.
Scheduling appointments and entertainment events.
Receiving the incoming mails, typing Correspondences and prepares a variety of presentations, tables, lists, charts (English, Arabic).
Filing all the management correspondences on daily basis.
Maintaining a calendar of business events for follow up.
Attending and organising the company Exhibitions
