HR Specialist
SADARA Chemical Company
Total years of experience :31 years, 4 months
Assigned with SADARA Chemical Company.
Working with Business Management Office as a core team directly under General Manager (Chief Program Officer).
Duties & Responsibilities:
- Handled 600+ employees including Saudi Aramco Secondees, SMPs, PMS, PMC employees.
- Assist in the manpower recruitment for various packages within the department.
- Carried out all recruitment processes including headhunting, reaching potential candidates by telephone/email, applicants’ resume screening, interviewing applicants, processed background checks, shortlisting, finalizing hiring and closing vacancies.
- Carried out employee orientations and processed new hire paperwork, ensuring compliance with company requirements on time
- Maintains an updated manpower file for personnel records, to include employment contracts, salary rates, date of joining, project assignments and other related documents.
- Provided administrative support for all HR functions, including filing, copying, general correspondence and support/preparation for meetings, training, orientations, executive travelling, etc.
- Successfully coordinated numerous HR events for the staff including “Employees Annual Achievements Day”, multiple guest speaker sessions, seminars, conferences, training, employee retreats, etc.
- Assisted HR Manager in revising the company policy manual in coordination with other staff members
- Maintains all relevant files regarding HR Department communication and schedules.
Currently assigned with Yanbu Aramco Sinopec Refining Company (YASREF) Ltd.
Working with Business Support Division as a core team directly under Department Director.
HR Coordinator
Assist in the manpower recruitment for various packages within the department. Maintains an updated manpower file for personnel records, to include employment contracts, salary rates, date of joining, project assignments and other related documents. Maintains all relevant files regarding HR Department communication and schedules.
Preparing and processing the CH8 and CH7 files to mobilize the employees to their different EPC locations in ASC and AOC.
Timekeeping
Processing different type of leave request in SAP for the department employees who are in different location in IK and OOK. Processing the Vacation Travel Allowance (VTA) for CH8 employees in different locations.
Monitors and maintain leave availed and schedules for all employees. Responsible for Monthly Timekeeping for all Saudi Aramco Employees in Aramco SAP System.
Training Coordinator
As a department Training Coordinator, responsible for enrolling the employees (SA/Contractor) to IK and OOK courses and maintaining/updating the records in system.
Administration
Prepare various weekly / monthly reports for submission to Department Head and Senior Management. Program weekly meetings, preparing weekly highlights. Providing the logistic support to the team of Saudi Aramco and consultant for the site visits, Steering Committee Meetings. Maintaining the Electronic Filing System. Preparing and processing the Travel Order and Expense Report for the employee’s business trips to In-Kingdom and Out of Kingdom. Maintaining all type of logs and Document Control.
As a member of Company's Project Management Team was assigned with
SAUDI ARAMCO's Karan Projects Department, Karan Gas Processing Facilities Division, Dhahran.
Worked with Project Manager directly for the newly constructed division. Assisting him to set up the division and recruiting staff for all the division. Prepare various weekly / monthly reports for submission to Division Head and Senior Management. Program weekly meetings, preparing weekly highlights
As a member of Company's Project Management Team was assigned
with SAUDI ARAMCO's Central & Western Region Projects Department, Western Region Projects Division, Jeddah
Worked direct with Project Manager as his personal assistant.
•Assisting Project manager in preparing and submitting various types of works.
•Preparing various types of reports and requests in SAP for management approval.
•Administrator such as typing correspondence, filing & distribution
•Prepare various weekly / monthly reports for submission to Division Head and Senior Management.
•Preparing Electronic Presentations and literatures for Business Meetings.
•Program weekly meetings, preparing weekly highlights.
•Maintain records on Company Vehicle.
•Maintain and control regular supply of stationary.
•Preparing Contractor Gate Pass and Vehicle Stickers request application both temporary and permanent.
•Requesting/arranging flight reservations weekly as well as Hotel and Housing for Saudi Aramco employees and visitors including Contractor’s.
•Coordinating with Site Superintends as well as various Saudi Aramco organizations who involved in the project, including contractor/subcontractors.
As a member of Company's Project Management Team was assigned
with SAUDI ARAMCO's Pipeline Projects Department, Abqaiq
Duties included assisting Supervisor in the administrative business of the division.
Administration Section:
•Assisting Supervisor and Project Engineer in preparing and submitting various types of reports.
•Solving Computer Problem. Made computerized filing system and web based database in Active Server Page.
•Processing Land Use Permit for all new flowline and CP jobs.
•Processing and obtaining approval for Govt. Rail Road Crossings, Communication Cable Crossings, and Highway.
•Providing administrative support to all Project Engineers such as typing correspondence, filing & distribution
•Prepare various weekly / monthly reports for submission to Division Head and Senior Management.
•Preparing Electronic Presentations and literatures for Business Meetings.
•Organizing training and course schedule for the division's.
.Program weekly meetings, preparing weekly highlights.
•Maintain records on Company Vehicle.
•Maintain and control regular supply of stationary.
Drafting Section :
•Handle original drawings, vender drawings, and other important documents for safekeeping purposes.
•Maintain engineering library, drawing files and computerized central filing system.
•Maintaining Database log for all incoming Original and As-Built drawings.
•Maintaining and updating on-line electronic file system of all type of Aramco Permits such as: Land Use Permits, SCECO crossings, Rail Road, Impressed Current CP System etc…
•Handle Construction as built mark ups such as checking all incoming mark ups and prepares for draftsman.
•Process engineering drawing submittal and request for the original drawings & field modifications.
•Handle all reproduction requests for blue prints, Mylar's and other U-bix
•Submit & collect original drawings, electronic files & other Important documents from DCU/ESSD in Dhahran
Assigned with SAUDI ARAMCO's Pipeline Projects Department, as ADMINISTRATIVE ASSISTANTDuties and responsibilities:Duties included assisting Supervisor in the administrative business of the division.Administration Section:· Assisting Supervisor and Project Engineer in preparing and submitting various types of reports.· Solving Computer Problems. Made computerized filing system and web based database in Active Server Page.· Providing Secretarial support to all Project Engineers such as typing correspondence, filing & distribution· Prepare various weekly / monthly reports for submission to Division Head and Senior Management.· Preparing Electronic Presentations and literatures for Business Meetings. · Organizing training and course schedule for the division's.· Program weekly meetings, preparing weekly highlights.· Maintain records on Company Vehicle.· Maintain and control regular supply of stationary.Drafting Section :· Handle original drawings, vender drawings, and other important documents for safekeeping purposes.· Maintain engineering library, drawing files and computerized central filing system.· Handle Construction as built mark ups such as checking all incoming mark ups and prepares for draftsman.· Process engineering drawing submittal and request for the original drawings & field modifications.· Handle all reproduction requests for blue prints, Mylar's and other U-bix copier.· Submit & collect original drawings, electronic files & other Important documents from DCU/ESSD in Dhahran.
Provide clerical support to all Faculty Members / Teachers such as preparing their salary forms, prepare & type letters and memos.· Handle's Schedule of Classes/Subject such as assisting the preparation of class schedules and typing the same time, assists in the assignment of classrooms for faculty members and direct students of their locations.· Responsible for developing programs in financial software’s with project accounting, fixed asset, testing customization and trouble shooting.
