Assistant Director Accounts
Punjab Judicial Academy
Total years of experience :18 years, 4 months
Led the Budget, Accounts, Audit and Procurement with direct reporting to Director Administration & Director General.
• To manage the budgeting and accounting of Punjab Judicial Academy as part of the government budgeting process, under the function and object codes identified in the Chart of Accounts.
• Reconciliation of Accounts with Treasury Office and Accountant General Punjab.
• To facilitate the audit of accounts by external auditors, coordinate with them and take appropriate measures to address audit findings and recommendations.
• Maintenance of all activities i.e. Payments, Trainings/Workshops/ Staff Claims and monthly consultants’ remuneration, .
• Payroll management, in accordance with the Govt. rules.
• Make sure all the purchases shall be made in accordance with the PPRA Rules 2014.
• Preparation of Accounts and budget reconciliations.
• Dealing with Various Tax assignments with regulatory bodies FBR, PRA and ensures compliance.
• Maintain records of the procurement of goods, services.
• Monitor purchase orders to ensure that these are modified to meet changes in requirements.
• Design and develop SOPs for proper safeguarding and handling of funds received/owned by the PJA
• Ensure Preparation and timely submission of financial reporting of the PJA to DG and BOD.
• Prepare the overall operating budget of PJA in close coordination with other departmental heads.
• Implement appropriate recommendations form independent auditors that impact financial operations of PJA.
• Assist the DG in the strategic planning process particularly with regard to the development of financial plans.
• Supervise the Finance, Procurement and Accounts department staff of PJA in accordance with approved policies
• Perform such other duties as may be assigned by the DG/BOD from time to time.
• Monitor & guide the Tender Management.
• Provide assistance and give observations on various financial matters in accordance with rules and procedures.
• Safeguarding and monitor Assets management and movement.
• To follow up on matters related to austerity committee as per minutes of the committee’s meetings.
• To keep & maintain relevant files / office record and follow up on correspondence related with budget.
• Reconciles and recommends resolution for any discrepancies and problems in the required reports or information.
• Direct and Implement Company financial planning and budget management functions.
• Recommend benchmarks for measuring the financial and operating performance of divisions and departments.
• Monitor and analyze monthly operating results against budget.
• Ensure financial records are maintained in compliance with accepted policies and procedures.
• Oversee daily operations of the finance department.
• Manage the preparation of the official annual report of actual revenues, transfers, and expenses.
• Manage the preparation of financial outlooks and financial forecasts.
• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
• Work with department managers and corporate staff to develop long term business plans for the company.
• Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
• Design, establish, and maintain an organizational structure and staffing to effectively accomplish the department's goals and objectives.
• Serve on planning and policy-making committees.
• Serve as primary legislative liaison relative to company financial issues.
• Oversee financial management of foreign operations to include developing financial and budget policies and procedures.
• Direct financial audits and provide recommendations for procedural improvements
Use my interpersonal and communication skills to generate referral business, leads, and relationships with individuals, existing clients, past clients, and Real Estate Professionals.
Take thorough and complete loan applications; analyze and prequalify applicant information to determine viability of the client's desired loan program. Pull credit, analyze credit, and compare for accuracy with the mortgage borrower's statements. Correct inaccuracies and determine the correct loan options for the borrower based upon the applicant's present situation, future plans, and preferred loan product.
Provide guidance and information relevant to the risks and benefits of each program the applicant is qualified for; effectively explain and communicate the terms of each product and ensure all documents necessary are signed by the borrower.
Maintain and Sustain relationship by Calling on existing and potential customers in order to retain existing accounts, as well as develop new accounts.
Interview applicants to develop information regarding their product needs and determine appropriate product, terms, and pricing.
Evaluating client loan eligibility and Loan transfer value perform other calculations like debt burden ratio (DBR) and incase of self employed review the audited financials.
Prepare or co-ordinate the preparation of financial statements, summaries, along with the overhead and payroll reports.
Notify and report to senior management concerning any trends that are critical to the company financial performance.
Update the accounting system and review/circulate to all (kill off old entries, add new, update existing)
Develops procedures related to compliance with GAAP, policies, and procedures.
Set up cut off period to personnel to meet the deadlines as required.
Establish and review chart of account in the system use as to correct classification.
Ensure that internal control to safeguard asset of the company is effective.
Ensure proper records of fixed assets, schedule of depreciation as to completion.Preparing annual reports to regulators for licenses and compliance.
Ensure the application of company policies and procedures in payments of dues.
Assess the ability of the company’s to pay currently and future maturing obligations.
Analyze the variance between actual and set up budget for the year and raise to management the reason for any major difference.
Raise, chase and place purchase orders for suppliers
Maintain the cashbook, purchase ledger, and income ledger
At each month end, produce snapshot of month to date costs
Calculate, prepare and issue documents related to accounts and payroll such as correspondences, invoices, account statements and other financial statements using computerized and manual systems.
Assisting in planning and performing audits along with the general bookkeeping.
Set up the ledgers in Sage Accounts and wages on Sage Payroll and Pegasus Opera.
Maintain Perform and Reconcile Guards and Head Office Staff Wages (Payroll) consist of over 2000 employees and also preparing and Setting up Cheque/BACS runs.
eview suppliers and contractual terms with Finance DirectorFinancial processes and transactions management
Processing monthly credit card statements.
Providing audit and accounting services to corporate and individual clients
Accounts preparation for sole traders, partnerships and limited companies
Assisting in planning and performing audits
General booking work and tax computations
Corresponding and liaising with clients
Assisting with the preparation of statutory returns
Preparing financial statements
General ledger reconciliation and postings
Ensuring accurate recording and maintenance of ledger
Demonstrating my understanding of manual accounting procedures