Account Executive / Purchasing Department
PATCHI S.A.L / HEADQUARTERS Caracas
Total years of experience :20 years, 1 Months
-Place orders with International suppliers (fair orders or orders placed directly from each office.)
-Check proformas compared to original orders in term of quantities, prices, discounts, designs and colors.
-Confirm proformas with suppliers, and give instructions for delivery and documentation requirements.
-Issue payment requests from various destinations for their confirmed orders as per the payment terms agreed with the suppliers.
-Follow up with suppliers for order status i.e.: delivery schedule, payment, delivery to forwarder, required documents.
-Confirm with each destination final issued documents.
-Coordinate with forwarders for Quotations, and shipments booking.
-Receive fright invoices from forwarders, check it and issue payment request to respective destinations.
-Arrange deliveries on time with least cost as per set schedule to each destination with correct documentation.
-Support offices with any incurred Logistic problems for their shipments.
-Translate all received information and details from suppliers into the excel sheet format for tracking of status per each order and into Navision.
-Provide various offices with weekly status of their placed orders.
-Communicate on a daily basis with the Company’s offices, and other departments (franchise) regarding orders, payment and delivery.
Maintain records of all outgoing and incoming shipment from and to the warehouse and controlling the stock.
- Preparing shipping documents along with the correct mailing labels and ensure that all orders and withdrawal requests from the warehouse are correctly fulfilled.
- Consolidate shipping documents.
- Ensure that the goods delivered to the warehouse are in accordance with approved orders and the associated bill of lading or invoice.
- Assure orders and shipping quantities match packing documents through careful audit of said documents.
- Assist in resolving any discrepancies.
- Processing necessary invoices to appropriate office for payment.
- Coordinating with carriers and freight forwarders to schedule pick-up of goods.
- Identifying errors on packing lists & invoices and correct them.
- Ensure the accuracy of all shipping documents by strict adherence to standard operating procedures.
- Preparing Purchase orders for each supplier.
- Preparing swift transfers to the suppliers.
- Finalizing the cost of each shipment.
- Checking the invoices of clearance and freight forwarders.
- Following up the Correspondence with Suppliers
- Price Control and Price list Preparation