Senior Assistant Trade Finance
International Islamic Trade Finance Corporation
Total des années d'expérience :27 years, 1 Mois
Head the Corporate Support Department. Provide efficient and proactive support to Top Management and business development teams.
Maintain, streamline and develop all office procedures related to HR, IT, Admin, Procurement and Marketing.
LOGISTICS & SHIPPING: Responsible to handle import shipments of all Spare Parts for ISPC factories.
**Copied in all Purchase Orders to maintain a follow-up data for timely dispatch from Supplier.
**Follow-up with suppliers & take material details to decide mode of shipment once it is ready.
**Follow-up suppliers for draft shipping documents as per requirements & nominate Carrier for Air / Sea / Courier shipment.
**Track the shipment until Customs Clearance is completed and delivered to factory.
SUPPLIER RELATIONS MANAGEMENT: Responsible for complete management of SRM function.
**Dealing with registration requests from new suppliers (walk in & through company website)
**Analyze potential & strength of interested party & assist to complete registration requirements.
**Ensure that all Prequalification Requirements are met completely by Foreign and Local Suppliers.
**Initiate & follow-up approval process, once all requirements for registration are met.
**After final approval, create account for new Supplier in SAP System and inform all concerned.
**Periodically review, analyze & refine supplier data in SAP to ensure effective Procurement.
**Analyze Procurement Trends for critical & routine products and report to Management.
**Monitor the Price Trends using data from SAP and prepare analytical reports.
**Conduct Surveys with Suppliers, to further improve the quality of PRs, Logistics and Shipping, Payment procedures by identifing areas of improvement to be suggested to related.
**Coordinate with Buyers to improve Sourcing
ADDITIONAL RESPONSIBILITIES: Management of Central Procurement Department assigned additional responsibilities:
**Business Process Owner (BPO) for Central Procurement Department
**Management Coordinator for inter-departmental procedures - Internal Auditor for ISO (QMS) Procedures
Reporting & Follow-up
•Liaise with owners and team members of all workstreams, created to implement new strategy & collect updates on progress
•Gather all related information from Department/Division heads involved in any of the functions in strategy implementation
•Prepare Weekly & Monthly Reports on the progress of strategy implementation
•Present the MS Power Point version of strategy update reports and present in front of Management Committee & CEO in weekly MCM, as & when directed by the Director EPST Department.
•Follow up & prepare status reports on special projects, till they are completed, like Service Level Agreements (SLAs) among different departments of ICD, Delegation of Authority Matrix (DoAM) for ICD, Key Performance Indicators (KPIs) as handled by EPST Department, Consultant selection for the development of Group PSD Strategy, Islamic Financial Portal (Bank-In-A-Box), Annual Report of ICD etc.
•Special reports on update of strategy implementation for Executive Committee & Board of Directors.
Communication
•Drafting of Memos or Admin Instructions or Letters related to internal or external matters as required by the Director EPST Department
•Communicate effectively with other staff members in ICD or other entities in IDB Group as per requirement of different projects or workstreams, through email, fax or phone; for in-time completion of all departmental tasks
•Correspond with International Consulting Firms & individual consultants around the world, Prepare & initiate RFP/RFQ, organize all selection procedures till final selection and post-selection follow up until the decided deliverables are achieved for a particular project.
•As per the strategy implantation plan, organize and conduct the Communication Sessions for all ICD staff in order to enhance the strategy awareness and to increase their motivation levels.
•Designed & prepared “Monthly Newsletter” for ICD staff members to be circulated through email, from EPST Department containing highlights of progress made by each workstream and other related news.
Research
•Carry out the detailed research work for different reports and studies on various topics
•Preparation of professional presentations in Microsoft PowerPoint, with innovative and professional ideas as required by the Director
Areas of responsibility:
•Coordinate all sales & marketing activities
•Monitor & analyze visit plans of sales executives and report to management
•Innovate new tactics & discuss with management regarding their implementation
•Collect the required Documents from clients and arrange to submit with the shipping/trucking company
•Maintain record of all the job related Documents and file away once the job is completed
•Follow up with various Vendors for job status and update the clients
•Correspondence with clients regarding any issue or requirement and update them about progress on their job
•Follow up each job till the completion and guarantee client satisfaction
•Prepare & present Weekly & Monthly Reports, on sales review, performance analysis and team progress.
Appointed as Sales Executive and after one year got promoted as Manager, Wholesale Department
Areas of responsibility:
•As the member of pioneer team, participated in setting up the Pakistan office
•Conduct interviews for the selection of wholesale executives
•Train the team members regarding company policies and customer dealing
•Follow up with London head office regarding the issues of wholesale customers
•Correspond with all the Local and International Suppliers for PO related matters, quality assurance and timely delivery
•Search for new suppliers of raw material, like Swarovski stones, heels, inner fabric etc, with good quality and assist Purchase Department in negotiations
•Ensure the proper arrangement of all Documents related to shipping of stock from London head office & vice versa
•Follow up with London head office regarding suppliers and customer issues related to payments, timely dispatching of orders, stock returned as faulty, stock pick up from wholesaler etc.
•Lead the wholesale team in target achievement and in providing quality customer services
•Provide support to wholesale and mail order team in dealing with problem customers and resolve complaints
•Develop strategies for new business generation
•Motivate the Sales Representatives in London Office to organize business trips of most potential areas and increase business. Assist them in scheduling appointments with potential customers, through the team in Pakistan Office.
•Prepare and presents Weekly & Monthly Reports on department’s progress, for top management
In Pakistan worked in Pharmaceutical Industry for around 6 years. Started Professional carrier in Pharmaceutical Industry. Main job responsibilities included promoting their products in designated territories. My tenure proved highly beneficial as I learned and practically applied the techniques of Marketing, sales, Relationship building and Customer Services.
(In Progress)
Secured First Division
Secured A-I Grade, highest in whole of my city.
