Facilities Manager
Raytheon Middle East System Company
Total years of experience :19 years, 1 Months
• Manages day to day operations of facilities, particularly in relation to building and premises. Areas of responsibilities include MEP, building and ground maintenance, housekeeping, health and safety, pest control, office planning and management, landscaping and construction supervision and handover.
• Review work request, approval and issuing work order; ensure work are done on time as schedule in a safely manner.
• Oversee, manages and coordinates repair and maintenance work assignments performed by technicians, contractors and vendors performing constructions, maintenance, landscaping and janitorial works.
• Carry out regular meeting with customers to ensure a proper communication link is kept and build up understanding.
• Oversees the planning, design, reconfiguration, construction, maintenance and alteration of equipment’s, machinery and building structures.
• Prepares/recommend maintenance development ideas, improvements, procedures and systems for the benefit of facilities improvement.
• Monitors and maintains overall appearance of the offices, conference room, pantries and other common areas.
• Obtain and reviews bids to ensure unit price is as per the approved amount and finishes as per company standard.
• Reviews and recommend progress payments for consultants/ contractors/suppliers.
• Initiate proposal, bidding, evaluation and recommendation for renewal of preventive maintenance contracts.
• Reviews preliminary, pre-final and final design drawings, BOQ and tender documents.
• Monitors the use and inventories of spare parts, maintenance supplies, and equipment and initiates re-ordering when necessary.
• Assesses incidents, complaints, etc. (e.g. building break-ins, utility problems, etc.) for the purpose of resolving or recommending a resolution to the situation.
• Responds to emergency situations during and after standard hours for the purpose of resolving immediate safety concerns.
• Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, expenses are within budget limits.
• Support the implementation of Environmental Health and Safety (EHS) related activities and programs.
• Manages day to day operations of different facilities. Responsibilities include building and ground maintenance, MEP, housekeeping, pest control, infrastructures, space and office management, landscaping, renovation and repair, fit-out and construction handover.
• Oversee the facilities management and oversight of the grounds, leased offices, commercial retail shops, owner’s villas, apartments, compounds, beach resorts and warehouses.
• Performed site inspections to identify enhancement and renovation projects, provide facility audit, and inspect quality of vendor-performed service and project work.
• Review work request, approval and issuing work order; ensure work are done on time as schedule.
• Develops a preventative maintenance program for the purpose of ensuring facilities are maintained in a healthy and safety condition.
• Prepares a wide variety of written materials (e.g. correspondence, memos, reports, policy/procedures, budget, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Manage relationships with clients, landlords, tenants, and contractors and all concerned authorities & parties to ensure maintenance & repair services are completed without any dispute, litigation or cost overruns.
• Managing and evaluates vendors, service providers, suppliers and contractors activities that include the scheduling of repair and maintenance needs as required, issuance of bids and contract agreement.
• Develop approach, templates and procedures for SLA’s and KPI’s applied to service providers that reflect industry and company best practices.
• Establishes and maintains a computerized maintenance management system (CMMS) for tracking work orders, spare parts, and maintenance history of plant equipment.
• Support the implementation of Environmental Health and Safety (EHS) related activities and programs.
• Responds to emergency situations during and after standard hours for the purpose of resolving immediate safety concerns.
• Manage the filing, storage and security of documents, drawings, manuals, etc. and responds to inquiries immediately and effectively.
• Ensure that all the as-built drawings, O&M, warranties are kept in proper manner. Track the warranties of the equipment’s.
• Computer proficiency with Excel, Word, Outlook, power point, AutoCAD, Primavera and CMMS computer-based.
• Developed the maintenance and safety manual manual of the company.