executive secretary cum administration representative
Greenfinch Team Management
Total years of experience :25 years, 11 months
to MD / Dy.MD
Key Deliverables:
Providing secretarial assistance to Managing Director / Deputy Managing Director.
Coordinating with internal department to ensure smooth flow of day-to-day business.
Looking after hotel bookings, visas and travel arrangements for MD, Dy.MD and Guests.
Distributing all incoming and interoffice mail and deliveries, including preparing and sending mail.
Handling appointment calendars, schedules, and coordinates meeting arrangements.
Exercising considerable judgment and discretion in handling confidential data
In Addition to the above, I have worked in HR / ADMIN. I have handled the followings:
Update and Maintain Office Policies and Procedures.
Liasoning with Government Departments like Electricity, Municipal Corporation etc.
Keep track of Annual Maintenance contracts and their renewals.
Computing disbursement voucher for salary of contract worker.
Conducting initial evaluation of leave applications.
Accountable for all phases of computing and encoding of accumulated leave balances accompanied with
supporting documents.
Performing various data base such as encoding, filing and preparing of reports and other documents pertaining to
the office needs/ requirements to facilitate paper works and other related functions.
Review of Salary at the time of Recruitment.
Co-ordinate & maintain weekly attendance and annual vacation records of all Departments
to Director
Looked after the maintenance of confidential files and documents.
Key Highlights:
Scanned the important messages from daily newspapers, marked the same and filed in respective file.
Updated messages from internet and forward to the Director/ CEO/ Media Division.
Managed the maintenance of incoming and outgoing letters/ couriers in register.
Made travel arrangements including logistic support for MD, Director and Staff.
Prepared preliminary statement as per record for TDS and Service Tax Statements.
Looked after all the accounts both in manual and Tally 7.0.
Liaised with Auditor in company accounts & other matters.
Collected TDS certificates from clients and giving effect in Accounts and report to Auditor.
Confirmed sundry debtors balances in year end
Provided secretarial assistance to all Departments and in absence of MD’s Secretary.
Key Highlights:
Received all incoming mails and distribute to concerned departments.
Prepared Inland projects proposals.
Maintain electronic and hard copy filing system
Buying House) (ISO 9001: 2000 Company) as
to MD
Managed the MD office including correspondence, filing, etc.
Key Highlights:
Arranged appointments with clients for MD and other Senior Executives.
Made Travel Arrangement/ Foreign Exchange/ Visas for MD and other Executives.
Looked after the maintenance of confidential files and secret documents.
Receive all incoming mails and distribute to concerned person.
Finalize the maintenance contract of office equipments
Typist
Prepared inland and overseas project proposals.
Key Highlights:
Looked after the maintenance of project files of the Department.
Backup of files from computers of the Department on day to day basis.