Umashankar Rangaswami, executive secretary cum administration representative

Umashankar Rangaswami

executive secretary cum administration representative

Greenfinch Team Management

Location
India - Ghaziabad
Education
Bachelor's degree, COMMERCE
Experience
25 years, 11 months

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Work Experience

Total years of experience :25 years, 11 months

executive secretary cum administration representative at Greenfinch Team Management
  • India - Gurgaon
  • November 2018 to October 2019
Executive Secretary at Corodex Infrastructure Ltd
  • India - Ghaziabad
  • July 2017 to November 2018
Secretary at Link Middle East Limited
  • United Arab Emirates
  • July 2008 to February 2017

to MD / Dy.MD
Key Deliverables:
 Providing secretarial assistance to Managing Director / Deputy Managing Director.
 Coordinating with internal department to ensure smooth flow of day-to-day business.
 Looking after hotel bookings, visas and travel arrangements for MD, Dy.MD and Guests.
 Distributing all incoming and interoffice mail and deliveries, including preparing and sending mail.
 Handling appointment calendars, schedules, and coordinates meeting arrangements.
 Exercising considerable judgment and discretion in handling confidential data
In Addition to the above, I have worked in HR / ADMIN. I have handled the followings:
 Update and Maintain Office Policies and Procedures.
 Liasoning with Government Departments like Electricity, Municipal Corporation etc.
 Keep track of Annual Maintenance contracts and their renewals.
 Computing disbursement voucher for salary of contract worker.
 Conducting initial evaluation of leave applications.
 Accountable for all phases of computing and encoding of accumulated leave balances accompanied with
supporting documents.
 Performing various data base such as encoding, filing and preparing of reports and other documents pertaining to
the office needs/ requirements to facilitate paper works and other related functions.
 Review of Salary at the time of Recruitment.
 Co-ordinate & maintain weekly attendance and annual vacation records of all Departments

Office Manager at Jodha Communications Pvt. Ltd
  • June 2006 to July 2008

to Director
 Looked after the maintenance of confidential files and documents.
Key Highlights:
 Scanned the important messages from daily newspapers, marked the same and filed in respective file.
 Updated messages from internet and forward to the Director/ CEO/ Media Division.
 Managed the maintenance of incoming and outgoing letters/ couriers in register.
 Made travel arrangements including logistic support for MD, Director and Staff.
 Prepared preliminary statement as per record for TDS and Service Tax Statements.
 Looked after all the accounts both in manual and Tally 7.0.
 Liaised with Auditor in company accounts & other matters.
 Collected TDS certificates from clients and giving effect in Accounts and report to Auditor.
 Confirmed sundry debtors balances in year end

Secretary at Cengrs Geotechnica Pvt. Ltd
  • March 2004 to September 2005

Provided secretarial assistance to all Departments and in absence of MD’s Secretary.
Key Highlights:
 Received all incoming mails and distribute to concerned departments.
 Prepared Inland projects proposals.
 Maintain electronic and hard copy filing system

Secretary at K. Dhillon & Co
  • May 2002 to October 2003

Buying House) (ISO 9001: 2000 Company) as

Executive Secretary at TeleCompetence (India) Pvt. Ltd
  • November 1997 to April 2002

to MD
 Managed the MD office including correspondence, filing, etc.
Key Highlights:
 Arranged appointments with clients for MD and other Senior Executives.
 Made Travel Arrangement/ Foreign Exchange/ Visas for MD and other Executives.
 Looked after the maintenance of confidential files and secret documents.
 Receive all incoming mails and distribute to concerned person.
 Finalize the maintenance contract of office equipments

Stenographer at Consulting Engineering Services (I) Pvt. Ltd
  • India
  • January 1993 to October 1997

Typist
 Prepared inland and overseas project proposals.
Key Highlights:
 Looked after the maintenance of project files of the Department.
 Backup of files from computers of the Department on day to day basis.

Education

Bachelor's degree, COMMERCE
  • at ANNAMALAI UNIVERSITY
  • December 2018
High school or equivalent, IT
  • December 2018

Specialties & Skills

CUSTOMER RELATIONS
FILE MANAGEMENT
MACROMEDIA DIRECTOR
MANAGEMENT
MICROSOFT MAIL
MICROSOFT OFFICE
PROPOSAL WRITING
SECRETARIAL
TRAVEL ARRANGEMENTS

Languages

English
Expert
Hindi
Expert

Hobbies

  • Playing Cricket and Carrom