Senior Contracts & Procurement Officer (Team Lead)
Abu Dhabi Federal Government Organization
Total years of experience :15 years, 4 months
* Managing all aspects of the procurement lifecycle for multiple stakeholders to support key business objectives whilst ensuring full compliance with Tawazun’s Procurement Policies and Procedures.
* Developing, communicating and implementing organizational procurement policies and processes to ensure standardized approach, drive improvements for procurement services and to promote effectiveness and efficiency of procurement strategies.
* Building and maintaining robust working relationships with critical stakeholders to provide strategic insights on business needs including spend profile, supplier diversity and risk mitigation.
* Developing and executing long term procurement plans to facilitate improvements for procurement services with a specific focus to enhance organizational value and to support commercial and operational objectives.
* Reviewing and developing the scope of work/specifications/deliverables to ensure its completeness & comprehensiveness and highlight any risks to the respective stakeholders including Information Technology, information Security & Governance, Human Capital & Recruitment, Marketing, strategy & Project Management, Facilities Management, Legal And Investment Unit.
* Preparing tender documents (RFP, RFQ, RFI) in compliance with Tawazun’s guidelines & standards and executing the appropriate precedents to be used for the services or works.
* Sourcing suitable bidder(s) for each proposed tender, developing evaluation factors & standards and administering all tender correspondence/bulletins.
* Leading the evaluation of proposals including due diligence of commercial proposal, conducting cost analysis and spearheading commercial negotiations with the shortlisted bidders to obtain the best offers and finalizing the techno-commercial evaluation.
* Preparing tender evaluation reports and recommending appropriate proposals to the tender committee in conjunction with the tender evaluation team ensuring full compliance to corporate policies and regulations.
* Drafting, negotiating and executing various forms of contracts safeguarding Tawazun’s interests until contract close-out.
* Negotiating all components of contracts including terms & conditions, deliverables, timelines, service levels, payment schedules, performance metrics, etc. to ensure all contracts comply with Tawazun policies & procedures, legal standards, financial control guidelines and audit requirements.
* Monitoring contractual compliance of executed contacts to ensure that suppliers are not in violation of any of its obligations and conducting supplier performance management to ensure that all contractual non-performance are identified, analyzed and addressed.
* Developing and administering all documents from the tender process through to contract close-out ensuring complete files and records are maintained that reflect a comprehensive audit trail of each tender exercise.
* Identifying and managing commercial, contractual, operational, financial, reputational and ethical risks to minimize impacts on organizational objectives.
* Leading the research and analysis to build market intelligence capabilities on key markets and suppliers and define procurement strategies based on changing supply market conditions.
* Training and mentoring junior personnel in tender/contract/procurement procedures and best practices.
• Experience in contract drafting and finalizing high value contracts including major turnkey projects
• Experience in playing a pivotal role in tender evaluation, short listing of bidders, negotiating with potential contractors and awarding of contracts
• Responsible for preparing/assisting in the preparation of evaluation and negotiation report in accordance with the corporation guidelines
• Experience in preparing MoUs, NDAs, LoIs, LoAs, RFPs, RFQs, POs
• Experience in handling post-contract issues and finalizing maintenance & support service agreements
• Experience in reviewing tender documentations and bidders’ compliance statements to ensure their adherence to the corporation’s strategies and requirements
• Actively involved in negotiations with contractors
• Experience in performing comprehensive BoQ analysis
• Responsible for liaising directly and extensively with various departments viz. Finance, Legal, Engineering, IT, Marketing
• Experience in performing supervisory functions at levels assigned by the management