Administrative Assistant/Secretary
Yuksel
Total years of experience :7 years, 0 Months
Position: ADMINISTRATIVE ASSISTANT
Job Description:
• Assist and support the Manager particular the clerical and secretarial task.
• Taking and preparing Minutes of the Meeting
• Perform filing, data management, drafting and editing short office memos
• Diplomatically resolved clients, colleagues doubts or complaints on as-needed basis
• Ability to follow instructions well, and make positive outcome with minimal supervision
• Delegated responsibilities to employees to meet company’s expectations.
• Maintained office scheduling and event calendars for appointments and other main activities.
• Developed ability to manage office equipment and office space.
• Established the administrative work procedure for tracking daily tasks of unit staff.
• General Correspondence.
• Made sure that all incoming and outgoing controlled documents are documented, organized and dispersed to the appropriate people or organizations as specified or as instructed by the project manager.
• Made sure all data in electronic and hard copy form is stored competently and is readily retrievable in an easy to use format.
• Filing electronically of all daily incoming correspondence and manual filing.
• Organizing, saving, copying or scanning technical documents as initiated
by Project Manager.
• Generating project files according to document number and keep hard copy
of document and comments/memo coming from departments or engineers.
• Obtain contract documents and make sure that all relevant documentations are assimilated as per procedures prior to final signature.
• Dissemination and circulation of documents as per Project Managers order.
• Interconnect effectively with the project team and outside contractors.
• Hand out documentation to the project team in a timely and accurate manner.
• Arranging drawings and document transmittals.
• Formulating the correspondence, reports for all the projects. Maintain Drawing
• In charge for all incoming mail, faxes and filing.
• Stabilizing a register of all incoming and outgoing mail, stamping and recording of mail
• Before circulating for distribution to the Project Manager as set out in the Quality Procedures.
• Sustaining all files within the filing department.
• Primary new files in accordance with Project Quality Plan each new project.
• Gathering faxes regularly, recording and sending for distribution to the individuals concerned, photocopying fax if it is marked for someone's urgent attention and sending them a copy at the same time as the Project Manager.
• Formulating Submittal for Drawing, RFI, Test Reports, Letters, Minutes of Meeting & Technical specification by MS WORD and PDF format
• Type of documents handled: - Faxes, letters, transmittals, invoices, quotations,
Weekly / monthly reports, purchase orders, shipping documents,
• Accountable for controlling, maintaining, monitoring, releasing of
Engineering drawing / documents and vendor documents.
• Confirming that the contractor incorporates comments in the document
before issuing next revision.
• Supporting Project Engineers in recording of all project documents.
• Generating project files according to document number and keep hard copy of document and comments/memo coming from departments or engineers.
• Preparation and up keeping of Engineering Document Register, Project
Dossier Index, Backlog report, weekly / monthly progress report.
• Acceptance of drawings and Documents from Consultant, upholding drawing register and filing, distribution of new / revised drawings to departments and engineers.
• Deal with telephone inquiries in a professional and competent manner whilst remaining polite and courteous at all times.
• In receipt of and monitoring letters, transmittals and technical documents.
Updating document list generated in MS excel.
Consistently supports the art auctioneer in performance of physical inventories ensuring the safe movement of art throughout the ship from locker, gallery, to auction site
Enthusiastically and professionally supports the achievement of budgeted art sales
Always maintained approved marketing collateral & alerts the Art Auctioneer to reordering requirements
Acts as a company representative and always portrays a positive image of P&O australia to all passengers, officers, and crews
"The Pearl Island" Danat Quartier, Qatar
Profile: "BICE is The UPSCALE ITALIAN
Restaurant for International travelers worldwide"
American/Italian Café both in its style of cuisine and ambiance.
Position: COMMIS II
Job Description:
• Prepared some mis-en-place of main courses on lunch and dinner of BICE BISTRO
• Plating and Cooking some Garnishes of meats and Fishes.
• Helped the Chef du Partie, Sous chef, Executive Chef in preparing and cooking some items.
• Maintaining the HACCP on all food items.
Position: Store Marketing Assistant
Job Description:
• Prepared and created bookings and
Reservations for parties and company Launchings
• Helped in providing total quality Food, Service, and Cleanliness(FSC) in the
Franchised company
• Inventories done for marketing products
Of the Establishment.
• Served as a front liner of the store.
Position: Service Crew
Job description:
• Provided quality service and ensured the Cleanliness of the store.
• Attended the needs of the guests
A BACHELOR'S DEGREE WITH DOUBLE MAJORS IN HOTEL AND RESTAURANT MANAGEMENT & TOURISM