Wafaa Masu

1. Coordinate with Sites and follow up all the correspondence from all Sites outside Dar Amman to make an electronic archiving system.
2. Create a database program which used in HR department.
3. Initiates and/or implements internal operating procedures in accordance with established rules and regulations; recommends and develops new or revised procedures.
4. Performs duties related to the development, maintenance, and/or analysis of human resource information systems.
5. Performs duties associated with administering, scoring, and/or proofing examinations.
6. Performs duties related to applicant processing (interviewing, employment eligibility, testing, training).
7. Assists in data collection procedures related to salary surveys and classification/examination studies.
8. Monitors, evaluates, and maintains position description information.
9. Conducts classification audits; prepares analysis.
10. Composes correspondence requiring a knowledge and interpretation of policies and procedures.
11. Prepares and analyzes reports such as salary survey data, hiring data, training needs, or benefits usage.
12. Reviews, reconciles, and authorizes payments and adjustments affecting payroll processes.
13. Performs various duties related to overall payroll process, which may include modifying pay schedules, verifying tables and initiating necessary changes.
14. May supervise or serve as lead worker by directing/monitoring the daily work of staff.
15. Responsible for Annual, Sick and Unpaid leaves and follow up with Accounting Department.
16. Performs other related duties as assigned.

1. Computerize internal and external documents and makes an electronic filling system.
2. Maintenance of controlled documents registers.
3. Sending of Drawing Transmittals and Submittals.
4. Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
5. Manage the document/drawing review process, Internal and External.
6. Archiving data system for historical purposes by scan all correspondence and make an electronic system for ease reference.
7. Supervise and record document flow to and from all necessary parties, including clients, contractors and sub-contractors
8. Ensure handover documentation is available and in an orderly state for the handover to the client.
9. Performs other duties as assigned by the General Manager/Management Representative.
10. Flow up with the Engineers, Contractors to take an action for the outstanding issues.
11. Follow up the newspapers announcements for the acquisition land to provide it to the Ministry of Public Works and Housing while the Ministry of Finance will pay for it.
12. Responsible for the cars if need maintenance and arrange with the Agency.

1. Responsibilities which include screening calls, making meeting arrangements, preparing reports, training and supervising other support staff, and customer relations.
2. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients.
3. Prepares routine correspondence on own initiative and assembles data for reports prepared by executive staff.
4. Makes minor administrative decisions requiring a wide knowledge of Site Office, policies, and practices; often functioning as a liaison.
5. Responsible for typing, reviewing, approving, and duplicating minutes for all board meetings.
6. Send copies of all correspondence to the Main Office, Design Office in Beirut & File a copy of all correspondence.
7. Responsible for office boys, drivers and prepare the overtime to be signed from the Representative Engineer and to be paid from the Contractor.
8. Responsible for the store, stationary, and all office equipments if needs to be fixed or maintained.
9. Arrange with the Car Agency if any of the Site’s car needs to be fixed or maintained.

Monitors and reviews department adherence to recruitment / selection policy and procedure and regulatory compliance issues; approves formal offers of hire.
2. Verifies, and authorizes routine personnel actions and requests pertaining to existing employees and new hires, in accordance with established polices procedures and guidelines.
3. Monitors and measures team performance and productivity against operating goals and performance standards. Provides individual advice and problem resolution to employees on employee benefits issues; administers individual employee benefits within policy parameters.
4. Establishes, updates, and maintains employee’s personal files, inventories, and records; implements and maintains data management systems as required.
5. Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to contracts, payroll, employment and purchasing.
6. Oversees and performs a range of diverse administrative activities for the department unit; serves as a central point of liaison with other department and external constituencies in the resolution of a variety of day-to-day matters concerning the unit, and sorts, screens, and distributes incoming and outgoing mail.
7. Performs miscellaneous job-related duties as assigned.
8. Prepare the monthly overtime for the staff.
9. Responsible for the store and stationary.
10. Handle issues diplomatically with staff.
11. Meet the demands of staff according to their office needs.
12. Call the maintenance for the periodic maintenance of offices and air conditioners.

1. English and Arabic Typing.
2. Office Skills (filling, fax, e-mails)
3. Preparing the Salaries List.
4. All secretarial duties.