Immigration Analyst
Honeywell Middle East- LTD
Total years of experience :16 years, 0 Months
Honeywell Middle East- LTD, Abu Dhabi, UAE
Immigration Analyst
November 2015 - Till present
• A member of the resourcing team, assisting to understand and implement policies and procedures for work permits, labor contracts, entry permits, residence visas, mission and business visas for United Arab Emirates
• Responsible of new employee’s mobilization process after offer acceptance up to joining date.
• Process Labor appli
• cations for UAE employees such as, (Job offer, Work permit, new labor card, new labor contract, labor card and contract renewal, labor card and contract modification) Tasheel Online site.
• Process different types of visa for UAE Employees such (new employment visa, new residence visa, residence visa renewal, visa modification, mission visa Transit visa).
• Make sure that all Ex- Staff employees have a legal exit (Labor card and visa cancellation).
• Generate employees report from MOL system and make sure all new joiners are registered at MOL
• Make sure that all mobilization folders are up to date, and all information at HR system are correct and complete
• Preparing a monthly report that Assists in hiring budget plane by providing the required data such as (visa and labor card monthly cost).
• Keep HR department aware about updates, regulations. And polices form immigration, ministry of labor and Emirates ID Authority.
• Prepare Mobilization process and procedures for UAE
• Monitor company category and consider the company classification while candidate’s registration at MOL
• Make sure that the company has sufficient bank guarantee to cover current and expected employees at MOL.
• Meeting with senior Managers to advise and set the best travel plans and suitable visas within Middle East.
• Process Immigration applications for the UAE ( E- Channel)
• Process Security passes application ( CNIA system)
• Process mission, employment, renewal and temporary work permit ( TASHEEL) & ( E- Channel)
• Organize periodic renewal of Company Licenses.
• Submission of documentation to the Ministry Of Labour and / or Immigration ( E-Channel) for processing applications.
• Day to day support to staff by providing advice, guidance and interpretation of Immigration policies and procedures.
• Submission of documentation to obtain licenses and efficient collection of Licenses when completed.
Initiate, submit and collect all necessary documentation in order to organize all employee official paperwork.
• Arrange medical tests, visa renewals, memos, no objection letters, salary letters and fine resolution.
• Provide assistance with on-boarding and off-boarding process of staff members. Exit clearance process of employees and obtain exit report at the airport.
• Develops and implement an overall government relations strategy in close coordination with Immigrating Leader to achieve agreed objectives.
• Provides regular reporting details and analysis to government as required.
• Liaise closely with HR and management regarding communications received from government
Maintain effective relationships across all corporate departments and branches to ensure essential government communication and information is provided.
• Responsible for overseeing and handling any issue related to labour, visa and security pass and coordinate with relevant government bodies.
• Monitors employee visa, labour and security pass activities ensuring appropriate tracking and reporting systems are in place.
• Implements process improvements in all phases of the labour, visa and security process cycle as required.
Ensure all staff files, both paper and electronic, are up to date and accurate. Maintain the overall
• Immigration filing system and follow-up systems for all correspondence.
• Ensure that health insurance cards are received by all employees, assist with addition, renewal and deletion of cards.
• Additions and deletions for life insurance.
• Working closely with recruitment, assisting to understand and implement PR policies and procedures for work permit, labor contract, entry permit, residence visa, mission, business visa and security pases.
• Process Labor applications such as, (Work permit, new labor card, new labor contract, labor card and contract renewal, labor card and contract modification)
• Process different types of visa for Employees such ( new employment visa, new residence visa, residence visa renewal visa modification and mission visa )
• Process different types of visa for dependents such ( new entry permit, new residence visa, visit visa, housemaid visa)
• Handle Ex- Staff cases and make sure of legally cancellation
• Running reports from E-Visa such (Security passes, residence visa, Labor cards, passports details for Ex and current staff and their dependents)
• Running reports from Ministry of Labor system (MOF)
• Dealing with the insurance company and applying requests for the employees and dependents.
• meeting candidates for explaining new work permit and residence visa process
• Planning, developing and execute internally PR procedures
• Make sure of PR data updating, and all information at E-Visa and server are correct and complete
• Assisting new employees with applying and renewing the driving license and vehicle registrations.
• Analyzing training needs for Public relation team and share it with training and developments unit.
• Preparing the petty cash report for the Finance Unit in the daily budget by providing them the required data such as (visa, labor card and security passes cost for staff and dependents, Emirates ID cost, )
• Keep HR department aware about updates, regulations and polices form immigration, ministry of labor, Critical National Infrastructure Authority (CNIA) and Emirates ID Authority
• Deal with current staff on (phone - e mail - personal contact) and answer their inquires about ministry of labor, immigration and CNIA rules.
• Preparing employment letters in Arabic and English addressed to different Government Departments (traffic Dept, immigration, Embassies
• Maintain all employees service records, matters and confidential documents.
• Provide good assistance to colleagues to improve the work atmosphere and the company’s image.
• Coordinate with government department such as immigration, ministry of labor, and institutions to serve the company’s activities and duties.
• Serve as a liaison with Abu Dhabi retirement and pensions and benefits Fund
• Maintain the trade license and other government certificates of all company’s legal entities in the UAE to ensure that the documents are up-to-date.
• Schedule and communicate medical ( SAHA) and UAE ID appointments to employees for visa processing
• Liaise with department directors & HR Manager for rehires, new joiners and exiting of employees.
• Accountable for sending offer letters and liaising with candidates for mobilization dates
• Extensive knowledge in UAE Labour Law.
• Detailing the candidate about the responsibilities of the job, scope of work
• Communicate verbally and in writing to answer inquiries and provide asked for information including all general HR & employment visas.
• Manage sensitive and confidential employee and organizational information
• Set up and maintain all personnel filing systems
• Updating reports, including offer table and summary sheet for mobilization dates
• Updating and maintaining data for HRM Systems
• Induction to new joiners
• Prepare monthly reports for new joiners and leavers.
• Prepare Probation Evaluation Form of new employees to Project Managers / Directors.
• Request Labour List report from Ministry of Labour Law and compare it with company’s payroll list
• Check consistency between labour contracts and amendment of contracts in terms of salary.
• Collect documents from new hires and leavers for Labour and immigration processing.
• Assisting GM and HR/Administration Director with various HR tasks.
• Screening of CV’s based on position requirements.
• Personal interacting with candidates and arranging analytical and technical tests.
• Following up and updating visa status of terminated/resigned employees and implement visa cancellation and exit procedures.
• Preparing various HR related reports/letters.
• Set up and co-ordinate meeting and conference.
• Collect the require documents for trainee and internships students.
• Coordinating with the PRO for Labour and immigration procedures for employment visa and labour contract as mentioned below:
Prepare offer letter using offer table and get it signed from HR director and GM.
Contact and Send offer letter by email to candidate and documents requirements for Employment Visa process.
Enter candidate details in resource planning System & excel sheet system for referencing
Follow up requirement with new employee for visa and documents( Visa cancelation, passport copy valid for six months, Photos, Educating certificate attested from UAE Foreign Affairs and Legal Arabic translation if the certificate in language other than Arabic and Insurance Continuity Certificate)
Send email to Head of department to legalize expected starting date.
Enter data related to new employee for labour permissions in PRO (PC System).
Follow up with new employee to make medical test and UAE ID registration form after receiving Security visa approval.
Arrange with the driver of HR Department to collect the Blood Test Results from Preventive Medical Center.
Communicate to head of department the receipt of visa approval to allow new employee start employment.
Follow up with new employee to sign labor contract.
Communicate with the new employee to collect the original passport stamped with the visa and original Labour contract and card.
Update employee records on (RP System) and personal file with hard copies.
Follow up with the employee for Family Visa Documents.
• Ensuring smooth operation on day-to-day work
• Responsible for arranging all applications for the UK visa on daily basis
• Handling customers inquires and demands
• Solving all work related issues.
• Data entry input.
• Providing applicants with the best customer service manners.
• Reviewing all recorded calls within the call center on daily basis and making sure to clear all issues.
• Preparing monthly reports.
• Conducting Biometrics (finger print) process.
• Dealing with VIP applicants