Contracts & Purchasing Manager
Amman Baccalaureate School
Total years of experience :21 years, 6 Months
Establish goals, objective, and perform standards of purchasing and contractual needs of the institution and departments; implement, evaluate, and modify purchasing policies and procedures; interpret and apply policies, laws, new methods, automated application, and regulations pertaining to international ideal standards or government procurement and property disposal practices to ensures that the institution is in compliance.
§ Participate in the preparation and controlling of the institution’s department budgets, as formal cost benefit analysis
§ Plans, organize, and direct the work of employees engaged in the buying of supplies, materials, equipment, and services; § Select, train, and apprise staff; resolve operational or
personnel issues. § Confer with school departments to determine purchasing
needs, legal requirements, and product specifications, cost
and availability, vendor qualifications, and current technology. § Monitor the preparation, evaluate requisitions against the related budget; and approve the technical specification for each item, and purchase orders for supplies, services, or
substitute options.
Develop and approve standardized specifications for the purchasing and services.
§ Direct the invitation, advertising, opening, and receipt of bids; awards and approve based on the ideal balance between the lowest cost, quality control, cash management through strict adherence to payment terms and conditions.
§ Review bids, quotations, contracts, agreements, and purchase orders to ensure clarity; “Best Value” at all times, and in compliance to the institution’s policy.
§ Manage the contract renewal process with all external providers in line with ideal practice and institution policy.
§ Ensure maintenance of appropriate original copies of contract, documentation, approved vender’s list, and records by the Department recourses.
§ Research market conditions and new products; negotiate with vendors regarding purchase requirements, prices, trade and cash discounts, deliveries, current product development, and submission of bids and quotations.
§ Investigate and resolve vendor or contractor’s grievances, and claims from departments about products and services; or from vendors and contractor regarding payments; evaluate vendor performance.
§ Represent the Organization in negotiating and formulating contractual policies at all levels.
§ Monitor, identify, and investigate the discrepancies between receiving documentation and the purchase order or contract to be resolved in a timely manner.
§ Manage, supervise the general nature of ongoing contracts/capital projects (construction) and their status, as organize and conduct formal meetings regarding the status (timely soliciting review and counsel) of new, open and ongoing, and closed contracts/projects; plus the contracts in relations with campus facilities’ rents.
§ Monitor the identification, distribution, annual inventory, and disposal of stock in stores, materials and capital expenditure management, and surplus. As ensure availability of supplies and services by approving contracts and maintaining inventories in a timely manner.
§ Secure supplies by implementing security system and measures; protect employees and suppliers by providing a safe and clean environment.
§ Manage the Purchasing Officers and Stores’ Officers responsibilities and duties.
*Works individually in planning and organizing the activities of Internal Audit program including:
*Preparing an annual Audit Plan based on business risk assessment methodology.
* Scheduling work (Audit Program) to meet completion dates, and estimating resource needs.
*Ensure that accepted accounting principles and policies are followed, and evaluate the adequacy and effectiveness of internal accounting procedures and practices, operational system and controls.
*Meet with School management at all levels and the Finance Sub- Committee of the Board of trustees, as necessary, to discuss audit plans and results and make recommendations to resolve audit findings requiring corrective action.
*Coordinate coverage with external auditors.
*Develop hypotheses, accounting and statistical tests to determine if desired program results and benefits are being achieved.
*Present periodic reports with findings and recommendations concerning activities audited to Finance Sub- Committee, and the School Principal.
*Assure to follow up of audit findings to ensure adequacy and timeliness of correction.
*Participate in development of Internal Audit's annual budget and monitor subsequent expenditures.
*Perform special audit-related projects as assigned.
Manage Project documentation. § Assist with budget preparation and monthly reconciliation of
expenses, monitor and track all Invoices and statements. § Assist the department with research and development special
project as necessary. § Assist with preparation and organization of project meetings,
presentations and correspondence.
*Direct the overall financial processes and accounting practices.
*Involve in the day to day accounting functions, financial transaction.
*Follow up on customers’ accounts.
*Handle all banking reconciliation statement and flow-cash issues.
*Integrate with all financial statements.
*Coordinate with other parties such as Jordan Securities Commission, Auditors and Banks.
*Review the daily and weekly capital adequacy report.
*Manage a computerized accounting system.
*Design and arrange management methodologies for financial, personnel, payroll, and procurements system.
*Analyze, reconcile, balance, and maintain accounting records, bank reconciliation, and financial reports.
*Coordinate the preparation of regularly scheduled and special billings, cost reports, and inventories.
*Process staff salaries and handle all matters related to social security, income tax, labor low.
*Conduct partner’s searches and provide advice to members on partnerships.
*Develop data and statistical reports.
*Made journal entries to balance and close monthly books in general ledger, reconciles general ledger and subsidiary accounts.
*Maintain the fixed asset accounts of the school.
*Manage student’s accounts, invoices, credit limits.
*Prepare and analyze of all financial statements and reports.
*Figure cost estimates for sub contractor bidding.
*Receive and price inventory more than 3000 items.
*Manage an operation and supervise four employees.
*Track stock.
*Involve in studies regarding the administrative, developmental and organizational needs of the university.
*Organize administrative training courses for the university personnel.
*Prepare all documents necessary to attain Ministry of Higher Education credentials.
*Communicate with various cultural and mass media centers in Jordan.
*Supervise, plane and manage events, the cultural and public affairs.
*Conduct classroom lectures, discussions, and administers exams.
*Assist with staff recruitment, schedulers and designers confidential payroll scales for Personnel Office.
*Publish a statistic year book for university.
*Prepare and record all receipt vouchers for student accounts receivable.
*Prepare bank deposit slips and updated the check’s ledger.
*Made journal entries to balance and close monthly books in general ledger.
*Assist in preparing financial and periodic reports.
*Assist in preparation of year-end reports.
*Internal Audit Training Program over the Finance & Accounting and Human Recourses processes: IA Planning; Audit Program Development; Execution and Reporting – Ernst & Young engagement with Amman Baccalaureate School – Jordan (Nine-months in-house program) August 13, 2008 until May 26, 2009.
