executive office manager
AlQaryan
Total years of experience :22 years, 10 months
Key Responsibilities:
- Manage CEO's schedule, appointments, meetings, travel. Ensure activities run smoothly.
- Serve as primary contact between CEO and stakeholders.
- Oversee projects and initiatives as directed. Coordinate teams, track progress, meet deadlines.
- Handle sensitive information discretely.
- Assist troubleshooting issues and challenges.
- Participate in strategic planning. Provide insights and recommendations.
- Stay updated on industry trends and best practices.
- Adapt to changing organizational needs.
- Facilitate meetings, document, and disseminate minutes.
- Advise on policies and procedures for regulatory alignment.
- Communicate decisions and track action items.
- Maintain outstanding topics and issues lists.
- Ensure governance protocol adherence.
- Coordinate administrative and operational workflows.
- Implement Board decisions and circulate.
- Coordinate CEO and VIP travel and reservations.
- Manage CEO petty cash.
Departmental Interactions:
- Collaborate on defining and prioritizing initiatives.
- Develop and maintain standards and procedures.
- Support planning, budgeting, execution.
- Ensure charters approved and aligned.
- Manage initiative list and actions.
- Oversee execution and compliance.
- Coordinate interrelated initiatives.
- Report on status and financials.
- Maintain knowledge repository and policies.
- Track KPIs and enhance project management.
- Follow financial reports for CEO.
- Review documents for banks.
- Authorized to execute transfers.
- Assist with budgeting and forecasting.
- Ensure compliance and reporting.
- Manage processes and risk.
- Promptly respond to data requests.
- Maintain confidentiality.
- Review feasibility studies.
- Monitor inventory reports.
- Report on equipment, maintenance, timelines.
- Focus on project progression.
- Review client claims.
- Assist strategy development.
- Oversee operations for efficiency and compliance.
- Track key performance indicators.
- Maintain legal cases reports.
- Review contracts before approval.
- Follow up on resolutions.
- Review audit reports and brief management.
- Promptly present risks for action.
- Submit investigation requests and follow up.
- Keep CEO informed on developments.
- Execute strategies aligning with goals.
- Manage VIP supplier calendar and meetings.
- Align purchases with budget and ALM.
- Coordinate feasibility studies.
- Maintain confidentiality.
- Follow shipment reports.
- Ensure procurement compliance.
- Monitor and execute orders within ALM.
- Review and approve salaries.
- Follow up employee evaluations.
- Receive and review recruitment requests before approval.
- Execute payroll.
• Providing expert advice to management on the implementation of human resources policies and procedures.
• Demonstrating leadership skills by effectively managing and influencing team members and employees across the organization.
• Acting as an internal consultant, analyzing existing HR programs, and offering strategic recommendations for improvement.
• Adapting and improvising HR strategies to align with organizational changes and evolving needs.
• Developing, revising, and implementing organizational structures, HR policies, and procedures.
• Ensuring compliance of HR programs and services with established policies, procedures, laws, and regulations.
• Creating and maintaining reports and business plans related to specific HR projects.
• Assisting in the coordination of workflow changes and contributing to the development of efficient processes.
• Preparing annual budgets and plans while aligning them with regular monthly reviews.
• Managing local and overseas recruitment processes, including establishing contracts with agencies and portals.
• Collaborating with other departments to integrate HR functions across the organization.
• Designing and implementing necessary forms and documentation for organizational use.
• Developing methods for data compilation and analysis for reports and special projects.
• Conducting audits of HR activities to ensure compliance and identify areas for improvement.
• Delivering training sessions on specific HR programs and initiatives to enhance team knowledge and skills.
• Cultivating relationships with both employees and clients to foster a positive work environment and promote effective HR practices.
• Providing support in identifying and implementing the best HRIS (Human Resources Information System) solution for the organization.
- Implemented and maintained best practices in HR processes across the organization, aligning them with the company's mission and vision. Established department-specific policies and ensured adherence to systematic processes for all transactions.
- Developed comprehensive strategies for manpower planning, recruitment, career pathing, retention, succession planning, job evaluation, performance evaluations, and motivation schemes. Designed effective recruitment practices, including high-standard selection processes and tailored job descriptions and performance metrics. Implemented 360-degree surveys and satisfaction surveys to gauge employee satisfaction and engagement.
- Led HR Business Partnering initiatives, actively collaborating with the business to achieve company goals and demonstrate strong business acumen. Participated in meetings, providing consultancy and brainstorming solutions to address employee-related issues and support business profits. Actively identified and addressed gaps by offering assistance and advice.
- Developed compensation management strategies, including salary scales, grading systems, benefits and compensation packages, and reward and incentive programs.
- Designed and implemented an interrelated and interdependent organizational structure, regularly evaluating business situations and market needs to ensure alignment and adaptability.
- Ensured effective manpower budgeting practices, meticulously monitoring monthly deviations, and providing explanations in board meetings.
- Aligned HR practices with the requirements of the Ministry of Labor regulations to achieve Saudization programs and made use of government facilities such as HRDF.
- Streamlined internal HR processes to ensure smooth and timely execution of internal transactions.
- Effectively managed grievance resolution, handling all types of employee disputes in accordance with labor laws and regulations.
- Demonstrated comprehensive knowledge of labor laws and regulations, ensuring high transparency and fairness in practical application.
- Implemented tracking systems for utilities and licenses, as well as managing the organization's fixed assets.
- Led the transition from manual and paperwork-based processes to a systematic ERP-based HRIS (Human Resources Information System), enabling accurate data management, resource planning, and seamless integration with other departments.
MBA-HR 2013-2015
BA - English Arts Translation Department