Operations Officer
National Marketing - IKK GROUP
Total years of experience :13 years, 10 Months
• Checking Discrepancy for Delivered Material With Main Vendor Weekly Entries.
• Checking prices for PVC & CPVC weekly entries from Main Vendor
• Issuing Delivery Notes for Direct Deliveries with Customer & Contacts and sending to Vendor.
• Creating Balance Delivery Reports for Specific projects or customers.
• Sending ERP Code Request to Head office for new Items
• Making Transfer Orders from or TO other Branches
• Sending RFQ to Vendors for updated Prices.
• Issuing Orders from Vendors & Factories and following up with delivers
• Requesting for SPECIAL PRICE REQUEST For Specific Orders From Customers.
• Sending Quantity adjustments to Head Office to Change them in ERP
• Verifying Material Received from supplier & Sending to Head office for System Entries.
• Requesting Material Test Certificate & Compliance Certificate from Head office QA
• Issuing Material test certificates for Fabricated Fittings from our Site.
• Sending Trailer Drivers Documents to Customers to Issues Gate Passes.
• Resolving any delivery issues with customers.
• Keeping a record for the Transpiration charges and avoiding any duplicates for trailers.
• Creating Packing List for Trailers, for Some Site`s Entry & Ports.
• Reporting yearly Pipes and Fittings Forecast Quantities in KG
• Creating Memo`s Manager or Translating Arabic Documents.
• Replanting Stock list monthly by comparing our inventory with mother inventory, and ordering from Vendor
• Requesting and bringing Quality certificates from Testing Facility.
• Carrying out a training needs assessment when job seekers first join the work-seeking programme
• Identifying training needs to help prepare the job seeker for work
• Prepare an action plan for the job seeker which outlines training and activities
• Act as mentor for the job seeker to help with motivation and ensuring their progress stays on track
• Production of weekly monitoring reports
• Work closely with other members of the team to ensure job seekers are receiving appropriate training and support
• assisting in administrative activities
• coordinating with suppliers, preparing quotes, prices, purchases, follow ups
• Cash Flow management
• Supervise Bank Accounts and Cash Flow, PDC, CDC and follow up cheque collection and accounts receivables .
• supervise monthly bank reconciliation.
• Oversight payroll and attendance, deduction.
• Manage Expenses and payments of Utility Bills and Maintenance bills.
• Oversee Car fleet and Delivery Trucks and there Maintenance.
• Maintain a proper Human Resource approach among the organization and deal with employment and workforce affairs.
• Renewing Insurance Policies for the Establishment.
• Coordinate in recruiting, training and supervising junior staff, and delegating work as required.
• Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.
• Oversee planning, organizing and managing of the various activities done within and outside the establishment.
• Develops and maintains a positive working relationship with various department heads