Contracts Coordinator
Seadrill
Total years of experience :11 years, 8 months
• Corporate contracts management
• Preparation of bids and other required exhibits.
• Supply Chain Managers contractual and compliance support across the Eastern Hemisphere.
• Negotiation / drafting of contracts (MSA, MHHA) with vendors in accordance with corporate compliance standard.
• Execution and management of contract award process
• Requests or approvals amendments to or extensions of contracts, contract change clauses.
• Maintaining of contract and vendor status databases.
• Reviewing all correspondence concerning contractors and respond as necessary.
• Participate in kick-off meetings and other meetings with vendors in reference to Contracts and Terms and Conditions issues
• Coordination of work of buyers and shipping department to implement fulfillment of contracts.
• Focal point between company and vendors
• Ensure of all Company`s processes and policies are obliged and fulfilled by vendors.
• Continuous monitoring and managing of Critical Vendor`s worksheet
• Daily operations with Africa regions, Middle East, Norway, Asia Pacific and UAE offices to provide contractual support and accomplish new vendors registration process / existing vendors contracts advise / analysis
• Evaluation of capabilities and experience, audit of potential contractors
• Due diligence of potential contractors
• Advisor on Insurance coverage for Vendors in respect of Company standards
• Disputes resolution, claims management
• Review RFP's & Contracts produced by others (Vendors/Contractors)
• Oracle Procurement, PR &POs issuing
• Cost and quotations analysis
• Ensure project documents filling for OMS (Operations Management System) Project
• Assist to project team in presentations preparations
• Review of new documents in accordance with corporate format
• Upload information and electronic versions of the documents to Corporate portal and Integrated Workflow System (IWS)
• Gap analysis preparation and follow-up of gap closure with all responsible persons \ focal points
• Development of project deliverables
• Development of technical documents and formatting and uploading to DCC (ESDO) system
• Preparation of contractual, procurement documents for tender bids and technical specifications
• Preparation and review of contracts for contractors
• Involvement in tendering process, preparation of bid package for vendors
• Correspondence between client and contractors until all documents will be received, applicable format of documents set up and package is ready for bid
• Provide translation / interpretation services to the Project Management/Leadership team
• Travel with the Project Leadership Team, attending business / technical meetings within ROK, FSU and overseas.
• Translate technical, planning, construction, legal, price calculation, and estimate documentation
• Proof read, edit, and revise translated materials.
• Provide simultaneous spoken interpretation during meetings, and site inspection visits
• Check original texts and confer with authors to ensure the translation retains the content, meaning, and accuracy of the original document. Confirm translation of technical terms and terminology to ensure accuracy remains consistent throughout translated revision.
• Compile a data base of technical terminology and information to be used in translations, including technical terms such as legal material.
• Confers with technical reference materials dictionaries, lexicons, encyclopedias, and computerized terminology banks as needed to ensure translation accuracy.
• Translate messages simultaneously, consecutively and accurately into specified languages, verbally maintaining original content, context, and style.
• Listen to speakers' statements in order to determine meaning to prepare translation, using electronic listening systems (telecoms, conference calls etc)
• Adhere to TCO ethical codes / standards pertaining to confidentiality of information.
• Train and supervise junior translators/interpreters.
• Deputize for the office manager, making decisions and delegating work to others in the manager's absence
• Maintain office systems, including data management and filing
• Arrange travel, accommodation and, occasionally travelling with the manager to provide general assistance during presentations, and frequently translation services
• Organize and maintain diaries and make appointments
• Responsible for responding to incoming day to day email, faxes and post, on behalf of the manager
• Take dictation and minutes of meeting
• Conduct background research on prospective employees
• Produce documents, briefing papers, reports and presentations
• Organize and attend meetings and ensure the manager is well-prepared for all meetings
• Liaise with clients, suppliers and other staff.
• Preparation of technical documents drafts (procedures, PEP, Method Statements, etc)
• Manage the PM’s diary and appointments
• Assist PM manage output, workflow and office deadlines
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible
• Collect and open all mail addressed to the PM
• Take minutes of meetings.
• Draft, type and dispatch all the PM’s correspondence
• Maintain a comprehensive filing system
• Co-ordinate PM’s travel in conjunction with in-house travel group
• Tabulate and retrieve PM’s official expenditures and claims
• Undertake any other duties as requested by the PM travel Visa etc
• Drafting and issuing of VP & VOs
• Identify & assess commercial value and feasibility of new opportunities and presenting these to the business manager
• Assess 3rd party technologies and customer propositions in order to recommend appropriate partners
• Familiar with cross-functional team management, engagement and implementation
• External supplier management
• Preparation of customs contracts and negotiation of contract clauses with clients
• Tracking of agreements execution and negotiations of VP (Variation Proposals) issuing
• Master contracts sheet maintaining to track contracts prolongation / termination
