Payroll Auditor, Accountant
The Commercial Real Estate Co. K.P.S.C (Al Tijaria) / Symphony style hotel
Total years of experience :13 years, 3 months
1) Manages the payroll process with established guidelines - Company Policy and Kuwait Labor Law.
2) Assists in developing and monitoring Payroll Systems.
3) Prepares and oversees the preparation of variety of payroll related documents (e.g. personnel information, compensation and benefit details, timesheets, leaves, new hires, terminations, violations, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
4) Monitors assigned payroll activities and program components essential for ensuring effective department functioning in compliance with established financial, legal and/or administrative requirements.
5) Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) that are vital for accuracy and adherence to procedures prior to processing.
6) Maintains a wide variety of payroll information, files and records in written and electronic formats essential in providing an up-to-date reference and audit trail for compliance.
7) Responds to written and verbal inquiries and provides necessary information and/or direction.
8) Facilitates meetings required for identifying appropriate actions, developing recommendations and convey and/or receive information required to perform functions.
9) Sets up employee records in the HRIS.
10) Updates and adjusts employee records upon notice of change in status or deductions.
11) Generates, verifies and distributes all payroll reports including costing.
12) Prepares correspondence relevant to bank’s requirements.
13) Creates and coordinates with Finance team the transmission of direct deposit and positive pay files to bank.
14) Answers communication inquiries for the department regarding pay issues.
15) Ensures pay processing timeliness and instructions are met.
16) Drives / improves efficiencies and update documentations both on HRIS and employee file.
17) Develop methods and regularly audit employee data to verify the accuracy and integrity of system data.
18) Initiates corrections as needed and identify process/procedure changes to minimize or eliminate data inconsistencies.
19) Analyzes and resolves any discrepancies identified.
20) Works with Application Support to identify and resolve system problems.
21) Validates medical insurance documents necessary for member’s enrollment, reimbursement and payment claims.
22) Making Deduction statements (Loans, Penalties, Sick Leave, unpaid leave, Telephone bills)
23) Preparing ministry & banks transfer letter signing by president or Chairman.
24) Making yearly & monthly Provision for Leave & indemnity.
25) Checking fingering reports (for salary & Overtime).
26) Allocation & Comparison salary summaries for the management (comparing wit last month & Last year)
27) Prepare all accounting actions related to payroll.
28) Training on Microsoft Dynamics AX software (AXAPTA).
29) Working on Oracle System(Payroll & Accounting) software.
1) Preparing monthly payroll.
2) Calculating employee Annual Leave, Unpaid Leave, Emergency Leave, Air tickets.
3) Responsible for checking, updating and uploading of any management approved bonuses and increments.
4) Final Settlements of Resignation & Termination
5) Calculating the Overtime and uploading in the system.
6) Calculating all allowances.
7) Calculating & Deducting the Social security for Kuwaiti's.
8) Updating employee vacations and absences on the payroll system.
9) Holding salaries for resigned/terminated employees.
10) Updating any deductions related to disciplinary action, employee loans, Camp fee and advances.
11) Printing monthly pay slips.
12) Staff Salary reconciliation.
13) Resolving payroll queries for the employees
14) Allocation & Comparison Salary Summaries for Management.
15) Preparing required periodical reports.
16) Perform other related duties as required and assigned by the Human Resources Manager & Executive Finance Manager
1) Posts room charges and taxes to guest accounts.
Processes guest charges voucher and credit card vouchers.
2) Post charges to the guest accounts that have not been posted or were incurred on the night audit shift.
3) Transfer charges and deposits to master accounts.
Checks to see that all charges are assigned to the appropriate departments.
4) To verify that all transactions performed at the front desk are supported by documentary evidence and signatures as necessary and that they have been correctly posted and allocated in to PMS system.
5) To Verify that all charges posted from the POS Software, SPA software had reached the correct guest folios and also not missing.
6) Prints up and files reservations for the next business day.
7) Verifies all account postings and balances.
8) Verifies that room rates are correct and posts those rates to guest accounts.
9) Monitors the current status of coupon, discount, and other promotional programs.
10) Is able to function as a front desk agent especially in terms of check-in and check-out procedures.
11) Tracks room revenues, occupancy percentages, and other front office statistics.
12) Prepares a summary of cash, check, and credit card activities.
13) Summarizes results of operations for management.
14) Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information.
Prepare of End of day procedure.
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