Executive Secretary to the Director
LegalBase (Pvt) Limited
Total years of experience :30 years, 9 Months
• Track on schedule of Meetings.
• Liaise with other Departments.
• Coordinate with all Legal Assistants in preparing of multiple
agreements.
• Making travel arrangements.
• Online registrations for my Director.
• Communicate with International clients.
• Handle petty cash.
• Maintaining an electronic filing system.
• Maintaining a systematically file logging system for each and
every client.
• Preparing Invoices and maintaining Invoice logging system.
• Making hotel reservations.
• And also each and every administrative work among my
department.
• Track on schedule of Meetings.
• Liaise with other Departments.
• Coordinate with all Cost Manager in Cost reporting of multiple
projects.
• Assist the Director to prepare the Company procedure
manual.
• Assist the Director recruiting new people, in preparing of
Contracts, remuneration packages until pass it to HR
Department.
• Handle petty cash.
• Coordinate with Clients and other Stack Holders.
• Ensure the high standards of all deliveries.
• Taking dictations and typing correspondence.
• Maintaining ‘5S’ filing system.
• Administration of the Marketing Department, including
attending to switch board, distribution of mails.
• Welcoming the Customers to the Marketing Department.
• Dealing with complaints and handling them in an ethical and
informative way.
• Providing quality Customer Service.
• Recognizing and managing assertive customer calls.
• Tracking on the Customer’s requests into the system to
complete the task.
• Organizing and coordinate meetings, conferences, travel
arrangements.
• Developing rapport with the Customer base, greeting by
name, have knowledge of account ownership, be responsive
and timely with correspondence and problem resolution, and
display a caring attitude.
• Maintaining comprehensive filing systems.
• Preparing correspondence, tenders, reports and documents.
• Preparing correspondence independently for Annual
Registration of Suppliers.
• Handling petty cash.
• Preparing and distributing Minutes of Meetings.
• Organizing internal and external events.
• Communicating and coordinating with other Departments.
• Operating office equipment.
• Ensuring the Department is properly equipped with stationery.
• Welcoming Clients who arrive for appointments.
• Attending to switch board.
• Handling mails, e-mails, distributing messages to the
Lawyers.
• Arranging Consultations with Counsel’s and Clients.
• Typing correspondence, Memo, Complaints, Motions,
Answers, Submissions and Written Submissions, Plaints,
Affidavits, Points and Authorities, Opinions, Resolutions,
Contracts and related Legal Documents under the
supervision of Legal Officers.
• Maintaining comprehensive filing system.
• Keeping records of Trial information.
• Track on schedule of meetings, appointment and Court
appearing.
• Preparing the appropriate and applicable documents for Court
procedure.
• Proficiency of using Computers, Copiers, Fax machines and
other Office Equipment.
• Answering the phone and providing Lawyers information service.
• Compilation and reviewing of daily reports, logs and lists.
• Typing Deeds, Summons and all other relevant Legal
Documents.
