Admin Assistant
Mubadala
Total years of experience :0 years, 0 Months
multi-level administration support to 2 Heads of Units and their teams.
•Handling Expense Claims, Suppliers Invoices, and Purchase orders in liaison with different departments.
•Assisting the CSRO - (Chief) in the absence of his assistant.
•Coordinate domestic and international travel including flights, transportation and hotel bookings.
•Organize meetings and schedule appointments.
•Organize business conferences, business lunches and dinners.
•Provide logistical support for visitors and clients.
•Member of the Social Committee Team - Assist and Plan events for Mubadala Employees and family.
Darkmatter, Abu Dhabi
in payroll processing by entering new hire data and bank account changes in AX on verification of the HR documents.
•Update New Hire and staff dependents data in internal HR Records.
•Ensure comprehensive level of data in the payroll system and make corrections where necessary
•Coordinate with Senior Manager/Admin on applying for work permits & employment visas.
•Oversee the residence visa process from visa medical, Emirates ID applications to residence visa stamping as well as government requirements such as Emirates ID and other HR requirements for Employees.
•Assisted the new recruits with induction formalities (employment policies, procedures and local practices, bank accounts, etc.)
•Collect the requisite paperwork for family visa application for staff dependents and apply for residence permits of staff dependents and oversee the residence visa process subsequently.
•Track residence visa expiration and coordinate for the renewal of residence visa for staff and staff dependents.
•Coordinate with Bank representatives for bank account openings.
•Maintain and update HR records and personnel files
•Enroll new hires and staff dependents in medical insurance and life insurance respectively (as applicable)
•Deal with medical insurance queries and insurance claims raised by staff and liaison with the insurer.
•Generate HR letters such as salary certificates, salary transfer letters etc. in English and Arabic
•Oversee the completion of probation review forms by Department Heads and the issuance of confirmation letters
•Supported HR Department in recruitment of direct and indirect personnel (shortlisting candidates, initial interview, screening, and test), provided training and further supervision.
•Created job descriptions for office based personnel (procurement, administration, transport department etc.).
•Provided assistance with HR administration across whole employee life cycle (hiring, transfers, contractual changes, terminations etc.).
•Liaised with other agencies, organizations and groups locally and overseas
New Hire and staff dependents data in internal HR Records.
•Assist in payroll processing by entering new hire data and bank account changes in HRMS on verification of the HR documents.
•Ensure comprehensive level of data in the payroll system and make corrections where necessary
•Oversee the residence visa process from visa medical, Emirates ID applications to residence visa stamping as well as government requirements such as Emirates ID and other HR requirements for Employees.
•Collect the requisite paperwork for family visa application for staff dependents and apply for residence permits of staff dependents and oversee the residence visa process subsequently.
•Track residence visa expiration and coordinate for the renewal of residence visa for staff and staff dependents.
•Coordinate with Bank representatives for bank account openings.
•Maintain and update HR records and personnel files
•Enroll new hires and staff dependents in medical insurance and life insurance respectively (as applicable)
•Deal with medical insurance queries and insurance claims raised by staff and liaison with the insurer.
•Generate HR letters such as salary certificates, salary transfer letters etc. in English and Arabic
•Oversee the completion of probation review forms by Department Heads and the issuance of confirmation letters
•On-boarding and Off-boarding of employees which includes all the procedures and documentation required to complete the process
•Was responsible to organize Employee events such as the Family Day * Managed the absence and leave recording system.
•Maintained and develop the personnel filing system.
•Liaised with Payroll Team regarding pay related queries and correction requests.
•Provided support in investigations for disciplinary and grievance procedures.
•Administered the performance management process.
•Entered data into the HR system so that accurate records are maintained.
•Recorded, distributed minutes of meetings and followed up on agreed action points.
•Planned and organized external and internal events; managed projects and conducted research.
HAMG, Abu Dhabi
HAMG invests in real estate, financial products and liquid assets.
employee payroll, annual leave and insurance.
•Managed the on-boarding and off-boarding process.
•Addressed employee inquiries and issues by coordinating with Payroll and Finance.
•Advised employees on HR policies.
•Managed employee records.
•Prepared all necessary employee-related paperwork.
•Reviewed potential candidate resumes and conducted interviews.
•Responsible for clerical and administrative duties related to the delivery of training and organizational development programs
the on-boarding process, annual leave, recruitment and training of interns.
•Responsible for employee records and medical insurance.
•Managed the organization’s participation in career fairs, workshops and team events.
•Organize the learning environment and coordinate the resources
•Planned and executed the People and Performance end of year event for 300 people
•Was responsible for identifying staff training and development needs, and for planning, organising and overseeing appropriate training.
senior management on HR issues.
•Managed staff training and development plans and coordinated with training organizations to customize courses according to the staff needs.
•Maintained employee records on HRMS.
•Acted as the
for employee travel arrangements.
•Processed T&E’s on a monthly basis for all managers.
•Organized workshops & training sessions for regional managers.
Roaming Administrator
•Organized workshops.
•Along with a team, organized the 80th Anniversary of J.W. Marriot.
•Responsible for all employee travel arrangements.
•Prepared employee PowerPoint presentations, excel sheets and word documents.
•Followed up on invoices
the director’s correspondence and meetings.
•Responsible for office supplies and material requisition.
courses: Certified in Leadership and Communication Skills for HR Professional: Meirc Certified Administration & Office Management Professional CHRP Certified REI Institute, Abu-Dhabi (2019)
courses: CIPD – Level 3 Certificate