Zohaib Ali Khan

Reporting to SVP HR, responsible for leading Company payroll for its UAE segment. This involved close interactions with internal stakeholders and external financial institutions.

In my short stay in addition to regular payroll tasks I have accomplished the following:

◦ Improved overall payroll process efficiency and accuracy by creating a holistic payroll plan with respect to payroll processes (including the reconciliation of monthly payroll), HR and payroll policies, payroll module of the HR system, and time and attendance management.

◦ Formalized monthly payroll cycle by introducing a unified payroll calendar involving all monthly payroll activities and payout date.

◦ Reduced the number of salaries paid in cash by 50%.

Reporting to Performance and Rewards Manager. Responsible for creating and updating job descriptions for UAE and KSA divisions. Provided support to the reward department in carrying out day-to-day rewards-related activities including the preparation of salary packages.

Selected responsibilities

◦ Prepared salary packages/offers as per the job grade for shortlisted candidates and internal promotions.
◦ Performed peer analysis to identify salary gaps and their reasons and recommend salary change if applicable.
◦ Interviewed jobholders, and line managers as part of job analysis to ascertain tasks, responsibilities, and requirements for documenting new jobs.
◦ Coordinated with line managers/department heads for periodic revision/update of already existing jobs based on changes in Organizational Structure.
◦ Maintained JD database for committee review and internal use when needed.
◦ Provided job-related information to different departments such as HC Planning, Talent & Succession Planning, OD, L&D, etc. Special support to HC Planning in forecasting human capital requirements.
◦ Reviewed candidates’ CV details in the pre-offer form to ensure that the drafted offers are internally and externally equitable.
◦ Assisted in periodic salary surveys.
◦ Handled monthly employee recognition program.
◦ Maintained Rewards department offer tracker for analytical purposes
◦ Handled employee queries related to job grades, job descriptions, and rewards.
◦ Performed ad-hoc reward-related analyses as needed.

Selected responsibilities in addition to the ones as Payroll Specialist

◦ Supervised junior payroll officers with queries and quality checks
◦ Reported payroll information to finance, HR & other Bus as required
◦ In charge of new joiners’ orientation for payroll

Selected responsibilities
◦ Processed and reconciled monthly payroll for all GCC companies
◦ Prepared pre- and post-payroll reports for the department manager and finance, for all Group companies in GCC
◦ Performed payroll trend analysis (turnover, overtime, variables)
◦ Validated end-of-service calculations prepared by others
◦ Performed weekly review of HR master data changes to ensure data accuracy
◦ Reviewed HR policies and recommended changes as needed
◦ Prepared internal employer payroll tax and social security reports for payment purposes
◦ Troubleshooted SAP and HR SharePoint system issues and provided first-level technical support to end users
◦ Provided daily support to employees with compensation-related queries
Accomplishments/Projects:
◦ Training: provided training on several system enhancements to end users
◦ HR data migration to SAP: was responsible for HR data migration accuracy validation
◦ SAP Time and Attendance rollout: system scenario testing to ensure all features were working accurately

Selected responsibilities
◦ Created and validated new joiner profiles on SAP HCM
◦ Validated attendance & overtime validation 700+ employees
◦ Reviewed and confirmed employee absence forms (annual, sick, maternity, etc.)
◦ Entered variable data into the Payroll system
◦ Prepared monthly overtime reports for the Group
◦ Processed employee profile updates on SAP HCM
◦ Validated monthly employee head count by cost centers and locations
◦ Prepared final settlements according to respective GCC country labor rules.
◦ Prepared tax, pension and social insurance summaries
◦ Collaborated with SAP IT team in relation to SAP HCM issues
◦ Provided daily support to employees with compensation and policy related queries
◦ Prepared cross-business unit payroll transactions (salary intimations)

BPO company with clients in Media and Communication, Financial Services, Education, Technology, Healthcare, Travel and Hospitality, Retail and Energy. Payroll management of WEST VIRGINIA locations (600+ employees), through BPO Time Keeping Software Module and HRM System ULTIPRO.

• ◦ Creation of new hires and maintenance of existing employees in ULTIPRO
◦ Validation of daily time exceptions for over 600 employees
◦ Mass pay rate changes (pay ladders) and HRMS updates for any job and organizational changes using provided personal action forms (PAF)
◦ Timely update of PTO trackers and records of Bereavement/Jury Duty requests
◦ Calculation and entry of incentives along with respective prizes
◦ Calculation of holiday pay, retro adjustments and manual check amounts
◦ Final payroll pre-checks and paycheck registers update
◦ Reconciliation of payroll register to the General Ledger
◦ Data management and preparation of different reports
◦ Training of new hires in the payroll team when needed.