Administration & Finance Officer
Naz Male Health Alliance
Total years of experience :4 years, 2 Months
I worked at Naz Male Health Alliance (NMHA) as an Administration & Finance Officer at KSS (Lahore CBO (Community Based Office)). Founded in 2010, NMHA is a non-governmental technical support agency that exists to improve the sexual health, welfare and human rights for marginalized communities. It does this by advocating for sexual, welfare and human rights, developing policies on these issues and provides technical, financial and institutional support to networks, groups and organizations across Pakistan. NMHA has its Secretariat Office in Islamabad which develops liaison with various national, international and local organizations based in the Federal Capital. NMHA’s Operations Office is based in Lahore, to provide overall programmatic, financial and technical support to CBOs across Pakistan. My major duties and responsibilities at NMHA are as follows;
• Develop and maintain all office administration systems and records, including finance management systems and book-keeping records, both manual and computer records.
• Organize and maintain all manual and digital records.
• Ensure the integrity of the procurement process and compliance with donor regulations.
• Perform market research soliciting quotations from various vendors in accordance with the organization’s policies and procedures.
• Conduct cost and quality analysis of the quotations received in order to ensure value for money.
• Receive and process requisition from various offices.
• Prepare purchase orders and review payment vouchers for accuracy.
• Allocate expenses to reflect the segregation of programmatic and administrative costs.
• Ensure proper reconciliation of accounts among the programmatic departments and field offices with the general account.
• Develop a system for tracking property received in compliance with donor regulations.
• Organize and support various training sessions on financial management and administration for staff.
• Conduct internal audits to ensure accountability for donor funds.
• Manage communications with external auditors on financial statements and accounting issues to ensure auditor concurrence.
• Assist in the coordination of the annual audit and quarterly review with external auditors and prepare disclosure checklists.
• Ensure that accurate and complete cash and stock information is readily available to the stakeholders.
• Prepare payroll voucher summary, vouchers for disbursement to the staff on time.
• Maintain the Asset register and adjust it whenever Assets are transferred or disposed-off.
My major duties and responsibilities were as follows;
• Primarily responsible for performing internal and external scanning of system and processes, which include; streamlining practices with assurance on the soundness of processes.
• To identify areas' where processes most exposed to risk and to identify which remedial actions are available and appropriate.
• Initiate Projects for controlling the existing problems, which helps in improving and refining the operational processes.
• Analyze the quarterly corporate forecast and provide management quarterly reviews including drivers of variances and identify and recommend ways to improve forecast/budget accuracy.
• Verify forecast accuracy by comparing forecast results to actual financial performance.
• Work with functions to improve forecast reliability by working directly with department managers.
• Assist in developing models to support company initiatives and/or financial decisions.
• Assist management in developing Key Performance Indicators (KPIs) for their respective initiatives, new projects and features.
• Analyze different departments' processes to understand significant business drivers and translate them to reporting.
• Assist in the development of new initiatives arising from business changes and new areas of opportunity.
• Mine qualitative research data and customer satisfaction / survey data and tie to actionable business insights.
I was working at Nova Engineering Enterprises as an Accountant. My major duties and responsibilities were as follows;
• Primarily responsible for preparing, examining, and analyzing procurements records and financial statements to assess accuracy, completeness, and compliance with reporting requirements and applicable policies.
• Recording and maintaining ledgers, cash/bank book, subsidiary ledgers, bank reconciliation statements, etc.
• Collaborating with staff from user departments to prepare specifications for purchase requests, reviewing draft purchase requests and preparing documentation to obtain the necessary approval to initiate the procurement process.
• Conducting market research by soliciting information from potential vendors.
• Coordinating the preparation of procurement documents, utilizing sound sustainable procurement practices, while adhering to corporate policies and government legislation.
• Maintaining contract files ensuring that all documents are updated and completed.
• Negotiating with contractors regarding contract terms and specifications to ensure that the requirements were fulfilled.
• Reviewing and processed vouchers and reconciled financial records, accurately and in a timely manner.
• Computing taxes owed and prepared tax returns, ensuring adherence to the relevant regulations.
• Liaising with staff and management on all payroll matters.
• Analyzing expenses and streamlined projects accordingly to promote the efficient use of resources.
I was working at Amir Alam Khan & Co. Chartered Accountants as an Audit Senior. Amir Alam Khan is a firm registered with Institute of Chartered Accountant of Pakistan ICAP, providing Book -Keeping, Auditing (both external and internal), Taxation, Consultancy and Corporate services. During my work period I performed my duties in accordance with the ACCA’s fundamental principles i.e. integrity, objectivity, confidentiality, professional competence and due care and professional behavior. At times I was also assigned for the filing of income tax returns, online registration of companies, filing of forms A, 29, 3, 7, etc. and major changes in the client’s corporate affairs. I was mostly involved in audit (both external and internal), tax - audit and book-keeping assignments, which were in line with the International Standards on Auditing (ISAs), International Accounting Standards (IASs), International Financial Reporting Standards (IFRSs) and in conformity with other relevant auditing, accounting and regulatory frameworks. My major responsibilities were as follows;
• To analyze the clients’ financial information and records, to prepare the general ledger and guide subordinates; how to prepare journals and subsidiary ledgers, to inspect the journals and subsidiary ledgers prepared by subordinates and devise a trial balance keeping account of errors and omissions and drafting financial statements.
• To guide subordinates in the examination and analysis of book-keeping records of client, and prepare reports concerning its financial status and operating procedures and inspect items in books of original entry to determine if proper procedure in recording transactions were followed.
• To verify journal and ledger entries of cash and check payments, purchases, expenses, and trial balances by examining and authenticating inventory items.
• Reviewing data regarding material assets, net worth, liabilities, capital stock and the audit procedures and techniques performed by subordinates in regard of income and expenses.
• To guide the team members in counting the cash and stock in hand, inspecting notes receivable and payable, negotiable securities, foreign currencies and canceled checks, at the end of the accounting period and preparing reconciliations (if any) during the audit period.
• Critically evaluating the clients’ accounting methods and procedures and then drafting financial statements in accordance with the accounting auditing standards and in compliance with the companies’ ordinance.
• To assist the engagement manager and partner by enlightening them with the company’s performance and position and the type of record it maintains so as to help them in preparing the audit report and concluding the audit opinion, whether qualified or non-qualified.
• Performing tests of controls to check and test the internal controls system of organizations that require internal audit facilities.
• Testing in detail the controls through filling questionnaires and getting them approved from the managers of the company and submitting them to the owners.
• Establishing appropriate policies and procedures to guide, risk-based audit plans to set priorities of the internal audit function and coordinating internal audit plans and activities with other internal and external providers of assurance activities.
The thesis to be submitted for BSC HONS in Applied Accounting is based on the financial performance of a company over a period of 3 years along with a competitive analysis of the most recent year. ACCA and Oxford Brookes University have worked together to develop a BSc in Applied Accounting, which is available exclusively to ACCA students who wish to obtain a degree while studying towards the ACCA Qualification. The thesis is to be submitted in June 2013, result being announced in August 2013.