Procurement And Logistics Manager
Sahara Emirates Group
Total years of experience :12 years, 10 months
Current Job Responsibilities
• Manage "Request for Quotations, online tenders’ portals, Purchase Orders and Technical Submittals in an effective & timely Manner with quality output
• Communicate with vendors to determine purchasing prices, shipping procedures, merchandise lines and all other purchasing procedures
• Provide support and expertise to the different supply chain (SC) groups and other departments with a focus on quality and cost of the required logistics services
• Manage spending budget for outsourced services
• Support any project affecting production planning systems and strategy
• Partner with the Sourcing organizations to identify risks and opportunities on the supplier base performance
• Coordinate onshore, offshore, and on-site procurement activities for the project
• Ensure all suppliers to be considered in the Project are qualified in due time and manages the customer interface as required in coordination with project director, commodity leaders and supplier quality responsible
• Support critical order negotiations (high value; critical contract set-up) when and if required
• Coordinate and monitor supply chain operations
• Arranging the Shipments & Preparing the Shipping documents
• Managing all Online Payments of Custom & Duty for International Shipments
• Tracking and fixing shipping errors
• Ensuring that the quality of all services provided meets the required standards
• Coordinate and track movement of goods Local/International through logistic pathways
• Review freight rates and other transportation costs to keep working costs low
• Responsible for the coordination of incoming goods and daily dispatches as per requirements
• Monitor & Organise company’s delivery vehicles activities and preparing the delivery schedule
• Documentation using ERP Software
Job Responsibilities
• Establish long-term relationships with capable suppliers and work closely with them over time to achieve high levels of quality and productivity:
• Manage "Request for Quotations, Purchase Orders and Technical Submittals in an effective & timely manner
• Communicate with providers to determine purchasing prices, shipping procedures, merchandise lines and all other purchasing procedures
• Prepares POs and attaches all related documents including quotations, comparison sheets, contract, Tendering Documents (Commercial & Technical) and emails for signatures of CEO
• Issues Purchase Orders (POs) within the specified quantity, quality and timeline specified by end user or customer
• Keep records of all transactions and track purchase orders
• Follow up with suppliers for deliveries of materials
• Searching for new sources of supply
• Completes the Supplier Registration Form, secures necessary documents and forwards to legal department for revision prior to adding to the company Supplier List.
• Maintain good working relationships with all suppliers
• Coordinate with any other department requesting a contract to view the payment methods & penalty
• Facilitate all the contract communication between the business triangles:
• Ensure that all resale items support the company image and goals
• Validates and routes invoices appropriately, with proper documentation to justify payments
• Communicate with Accounts Department to determine budgetary allowances
• Participate in multifunctional teams works
• Logistic Management
• Inventory Management
Current Job Responsibilities
• Establish long-term relationships with capable suppliers and work closely with them over time to achieve high levels of quality and productivity:
• Manage "Request for Quotations, Purchase Orders and Technical Submittals in an effective & timely manner
• Communicate with providers to determine purchasing prices, shipping procedures, merchandise lines and all other purchasing procedures
• Prepares POs and attaches all related documents including quotations, comparison sheets, contract, and emails for signatures of GM
• Issues Purchase Orders (POs) within the specified quantity, quality and timeline specified by end user or customer
• Prepare invoices & Delivery Notes against purchase orders
• Prepare the Payment Voucher against the Supplier Payment & receipt Voucher against the customer payment received
• Keep records of all transactions and track purchase orders
• Follow up with suppliers for deliveries of materials
• Follow up between the suppliers and the end user about any running supplies
• Searching for new sources of supply
• Complete the Supplier Registration Form secures necessary documents and adds the company Supplier List.
• Maintain good working relationships with all suppliers
• Update all the inventories and stocks
• Create contract purchase agreements
• Facilitate all the contract communication between the business triangles:
• Ensure that all resale items support the company image and goals
• Prepare the Cheque against the LPO, and Receive the Payment against the Invoice from the Customer
• Maintain the Record of the Petty cash and All General and Project Expenses.
• Maintain the Record of the Payroll & Vacations for the Employees.
• Follow up the Payment from the Customer
• Prepare the budgetary allowances
• Participate in multifunctional teams works
• Logistic Management
• Inventory Management
• Finance Management
• Establish long-term relationships with capable suppliers and work closely with them over time to achieve high levels of quality and productivity:
• Manage "Request for Quotations, Purchase Orders and Technical Submittals in an effective & timely manner
• Communicate with providers to determine purchasing prices, shipping procedures, merchandise lines and all other purchasing procedures
• Prepares POs and attaches all related documents including quotations, comparison sheets, contract, and emails for signatures of GM
• Issues Purchase Orders (POs) within the specified quantity, quality and timeline specified by end user or customer
• Prepare invoices against purchase orders
• Keep records of all transactions and track purchase orders
• Follow up with suppliers for deliveries of materials
• Follow up between the suppliers and the end user about any running supplies
• Searching for new sources of supply
• Completes the Supplier Registration Form, secures necessary documents and forwards to legal department for revision prior to adding to the company Supplier List.
• Maintain good working relationships with all suppliers
• Update all the inventories and stocks
• Create contract purchase agreements & blanket purchase agreements
• Coordinate with any other department requesting a contract to view the payment methods & penalty
• Facilitate all the contract communication between the business triangles:
• Ensure that all resale items support the company image and goals
• Validates and routes invoices appropriately, with proper documentation to justify payments
• Communicate with Accounts Department to determine budgetary allowances
• Participate in multifunctional teams works
• Providing secretarial and administrative support to the CEO.
• Following up with the various department heads for scheduling meetings.
• Working with a Finance team, processing financial documents and managing financial analysis
• Coordinating with various departments for document process.
• Managing the office in efficient manner ensuring better coordination with the clients and various departments of the Group.
• Organizing the daily agenda of the CEO respectively.
• Preparing PowerPoint presentations and reports.
• Filing of confidential documents and keeping information updated.
• Maintain the records and data base
• Sourcing and ordering stationery and office equipment.
• Receiving enquires and preparing quotation and processing LPO to other department.
