Procurement Officer
Yemen America Language Institute
مجموع سنوات الخبرة :4 years, 3 أشهر
Responsibilities:
• Receive new purchase requisition forms and assign unique procurement file number to all new requests.
• Create requests for quotation templates and collect quotations according to requirement for different services and supplies.
• Fill out the competitive bid analysis form according to detailed quotations received.
• Controlling RFQs, Comparative Statements, Bid Analysis, Invoices, and Delivery Reports.
• Raise a service contracts or POs for goods and services.
• Assist the procurement Officer to ensure that purchases are made in a timely and transparent manner.
• Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
• Ensure that the suppliers are managed professionally, impartially and with no appearance of impropriety.
• Prepare payment packs, get all payment authorization and record all payments before forwarding to finance for processing. Ensure all suppliers invoice are delivered on time for payment process.
• Develop sound partnerships with suppliers, contractors and relevant government agencies.
• Responsible for the archiving of all the purchasing orders in the department
• Develop and continuously update purchase order database and vendors’ database.
Country: Yemen
•Manage up to 200-supplier database for accurate price and commodity disposition status.
•Interact with suppliers to ensure high quality, competitive cost and on time delivery by utilizing RFI, RFP and RFQ.
•Send out RFQ's and follow up with vendor.
•Reach supplier locations to evaluate their production facilities, capacity planning, quality assurance programs/controls, and logistics capabilities. in the local market to get quotations and competitive prices.
•Reconcile and route invoices w/ necessary backup.
•Provide follow up on order status and communicate status to clients verbally or via email.
•Interfaces with end-users to prioritize and achieve maximum efectiveness in acquiring material and services
•Ensures appropriate back-up documentation is prepared accurately, clearly, completely, and in adherence to the Authority's Procurement Manual.
•Assists with the development and maintenance of an active database of material and commodities purchased by the Authority.
•Preparing plans for the purchase of equipment, services, and supplies.
•Following and enforcing the company's procurement policies and procedures.
•Reviewing, comparing, analysing, and approving products and services to be purchased.
•Managing inventories, maintaining accurate purchase, and pricing records.
•Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
•Maintaining good supplier relations and negotiating contracts.
•Researching and evaluating prospective suppliers.
•Preparing budgets, cost analyses, and reports.