ceo office manager
Platform co.
Total years of experience :3 years, 5 Months
• • Present-2021/12: CEO Office Manager/ HR/ Coordinator.
Coursestore Co. & Platform Co., Kuwait.
CEO Office Manager: -
o Schedule meetings, organize daily work and orientation related to CEO office.
o Review correspondences & transactions sent to CEO ensuring their systematic validity & write any required explanations, submitting them or referring them to the related departments & follow up what actions have been made.
o Create and develop automated archiving system for all administrative workflow and correspondences.
o Attend executive meetings with CEO, prepare minutes of meeting, follow up on any tasks related to CEO, also attend some meetings on behalf of the CEO when requested.
• Coordinator:
o Acts as a first contact for all clients and creates an inviting, professional atmosphere.
o Discusses client needs and desires for an event.
o Plans and executes all events.
o Oversees event production and solves problems as they arise.
o Coordinates mail, shipping, and receiving.
o Manages office supplies and orders materials as necessary.
o Provides support for human resources, such as scheduling interviews and filing resumes.
o Handles expense accounts and reserves rooms and flights for staff.
o Maintains office equipment.
o Supervises all administrative workers.
o Follows up with clients and vendors.
o Tracks and reports all legal compliance.
o Assists finance and accounting departments in fiscal operations.
o Leads and guides administrative assistants and office staff.
o Negotiates prices with venues, speakers, caterers, and other vendors.
o Helps manage budgets.
• HR Specialist:
o Prepare and review compensation and benefits packages.
o Implement training and development plans
o Plan quarterly and annual performance review sessions.
o Inform employees about additional benefits they’re eligible for (e.g extra vacation days)
o Update employee records with new hire information and/or changes in employment status
o Maintain organizational charts and detailed job descriptions along with salary records.
o Forecast hiring needs and ensure recruitment process runs smoothly!
o Develop and implement HR policies throughout the organization.
o Monitor budgets by department.
o Process employees’ queries and respond in a timely manner.
o Stay up-to-date and comply with changes in labor legislation.