Admin & Facilities Section head
alfanar
Total des années d'expérience :12 years, 0 Mois
Ensure all building facilities adhere to proper safety standards and cleaning procedures.
Maintain equipment and building provisions to meet health and safety requirements.
Organize and plan building installments and refurbishments.
Supervise facilities staff and communicate with external contractors and vendors.
Handle insurance contracts.
Keep building and all facilities up to code and accurately follow maintenance protocol.
Delegate cleaning and maintenance responsibilities to team members.
Run routine maintenance inspections.
Monitor interior and exterior areas of building for cleanliness and general conservation.
Prepare and implement project budgets and timeframes.
Comply with all health and safety policies and procedures.
Support maintenance and installment work as needed.
1. Organizing work stations and staff offices according to staff grades.
2. Allocation the spaces for building according to departments needs.
2. ID cards and business cards.
3. Permits for employees (parking, access to the building)
5. Providing all employee needs (computers, phones, screens, etc...) and coordinating with the concerned departments to purchase and register the assets under the employee name or his department according to the procedure.
4. Manage stationery stocks and requests.
5. Shipping services management (receiving and sending local and international shipments- between divisions and out of the company)
6. Hospitality services (manage the stock, consumption analysis, supply materials, etc...)
7. Meeting rooms (configure the projectors, reservations system)
8. Printing services (stock of materials, maintenance of printers)
9. Managing the building's fixed and movable assets (numbering, supply and scrap etc...)
10. Managing purchase requests and orders
11. prepare budget ( capex, opex, etc...)
12. Catering service (mange monthly subscription, canteen organization, food quality)
13. Transportation for labours
14. Workers' housing (New employee, departure, etc...)
15. VIP service (airport, hotel reservations, visits to company facilities)
16. Organizing events and celebrations.
17. Manage the main building permits and all branches in the Kingdom and coordinating the rental and handover process.
18. Manage all utility bills for the building (water, electricity, phones, etc...)
19. Fleet operations:
Vehicle licensing (traffic, Ministry of Transport, operation card for tracks, drivers' authorization)
Tracker device (installation, removal, maintenance, programming, etc.)
Regular and irregular maintenance contracts
Install promotional posters on the cars (governmental licenses, printing, etc.)
Control of HSE factory, regional warehouses including: (Raw material warehouses, finished goods warehouse, packing material warehouses), head office building and other facilities e.g. workers' compound in addition to new factory construction area
Work done: (to detail)
Occupational safety and health management system according to standards of ISO 45001:2018
Occupational Safety and Health Policy
Occupational Safety and Health Manual
Documentation
Continual improvement
Control of fire fighting and fire protection systems
Checking fire pumps and water sprinklers and fire boxes to assure of performance and identify malfunctions
Checking Fm-200 systems at electrical rooms and others
Checking fire extinguishers
Make regular maintenance for systems
Make a purchase order related to safety systems
Document records of inspection and maintenance
Risk assessment of production lines, maintenance workshops, construction areas and storage areas, included electrical hazards, falls, machinery hazards
Control of hazards
engineering control e.g.: separate workers from machinery by barriers
administrative control e.g.: safety signs
requiring employees to wear personal protective equipment and provide it
Issue work permit if any maintenance work
Establish emergency response procedures
Evacuation training
Determine assembly points
Evacuation team
Managing meetings with all levels of staffs to coordinate safety activities, administratively and legal requirement
Precautionary measures to prevent the spread of Coronavirus
Sterilization, Distancing, wearing a masks, etc…
Environmental:
Hazardous waste management
Coordination with the authorized authorities to destroy non-conforming products or that have been withdrawn from the market then prepare an official manifest
Coordination with consultant and environmental authority
compare and approve the environmental Contracts
Results achieved:
Contribute to obtaining the factory's environmental certificate ISO 14001
Contributing towards obtaining GMP certification ISO 22716
Saving costs of safety systems maintenance contracts in all facilities by 70 % after merging of safety contracts
Resolve all the outstanding safety problems effectively
Successfully identifying potential safety hazards / disaster before occurrence
- Proactively predict potential of fire spread in more than one occasion
Achieving the company's environmental requirements and obtaining the environmental license for the first time
Managing corona crisis and successful in overcoming all requirements during the pandemic period
Successfully manage for safety in the construction area when build the new factory
significant contribution during the establishment of a new factory using PMP skills
Successfully manage for safety in the construction area when build the new factory
Contracting and follow-up of cleaning services, pest control, hospitality and health services
Responsibility: supervision of the operation on quality management aspect, Operations of: maintenance, cleaning, crowd control, safety in public and construction areas
Work done: (to detail)
Subcontractor / Service provider audit
Fill out inspection forms and non-conformity forms
Performance evaluation
Observation the mistakes and open work orders for solve the problems then follow-up to closing
Make monthly and yearly reports about performance
Ensure that all safety requirements are completed at work sites (maintenance sites, construction sites)
Filling daily client questionnaire at the public area then analysis the results for quality improvement purpose
Management of customers relation about relevant data within the scope of responsibility by rectifications forms or interviews for quality improvement
The customers is visitors of commercial area
and seven hotels at Abraj Al Bait: Fairmont, Raffles, Swiss, Rotana, Movenpick, Zamzam and Retaj Al Bait
Coordination with different departments of the company to find the correct solution before take the action
Development and updating the work plans, schedules and all procedures relevant
Results achieved:
Contribute to the success of the seasonal plans for the building, which is one of the largest buildings in the world
Contribute to the success of project deliverables within the work team to become within the scope of supervision
Diploma of Safety and fire protection