Senior Admin Support
World Food Program - Afghanistan
Total years of experience :14 years, 2 Months
• Support management of WFP resources in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), monitor requirements and contribute to the estimation of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
• Arrange the accommodation and office space in WFP Compound.
• Coordinate the provision of a range of services such as facilities management, travel, protocol, and light vehicle management related, etc., reporting and recommending solutions to rectify any major issues, to ensure the provision of a safe and comfortable working environment for WFP staff.
• Supervise and guide the team, acting as a point of referral for them and support them in carrying out their responsibilities, to ensure individual and team objectives are met in compliance with the relevant regulations, policies and procedures, and performance plans.
• Support management of WFP resources in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), monitor requirements and contribute to the estimation of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
• Coordinate the provision of a range of services such as facilities management, travel, protocol, and light vehicle management related, etc., reporting and recommending solutions to rectify any major issues, to ensure the provision of a safe and comfortable working environment for WFP staff.
• Coordinate monitor and process administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors, to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed. For example, approving the Petty cash for the office and sending the monthly reports to the Regional finance unit.
• Supervise and guide the team, acting as a point of referral for them and support them in carrying out their responsibilities, to ensure individual and team objectives are met in compliance with the relevant regulations, policies and procedures, and performance plans.
• Assisting the region offices in all engineering issues.
• Travel Focal Point responsible for staff travel arrangements from air ticket booking to raising trip documents and processing payments all within WFP’s new guidance, liability and approval procedures;
• Working with management and focal points to understand office requirements to raise the correct PRs in WINGS System and making sure that the correct information is passed to the admin unit so MPOs can be raised in WINGS following the correct Procurement procedures.
• Supervising the fleet including drivers and to make sure that all missions are completed with high level of proficiency;
• Plan, coordinate and provide a full range of site maintenance and installation works, to ensure preventive maintenance (e.g. for generators, water heaters, water pumps, etc.) is carried out regularly ensuring well-functioning;
• Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP corporate systems;
• Respond to a variety of enquiries from staff in the office and elsewhere in the programme and supply readily available information from office files, database or routine information liaising with other offices as appropriate;
• Update charts and tables utilizing graphic tools, design hard copy and computer resident forms; update and track computer assisted processing of administrative actions;
• Operate a variety of office equipment such as photocopier, facsimile, printer, scanner, and maintain supplies; produce photocopies and packages of material for meetings as required;
• Serve as a focal point to: supervise the gardening, cleaning and maintenance contractors to ensure timely maintenance and repairs are undertaken on WFP’s premises and facilities (especially in regard for generators, boilers, electricity, etc.);
• Oversee office equipment for the purpose of schedule routine maintenance and repairs;
• Guide and provide support to all staff engaged in the different administrative services and issues;
• Assist with conferencing services to include workshops, trainings and meetings;
• Petty cash cashier responsible for matching actual amount spent with the invoices, in addition to sending all reports for RBC to post all transaction made on WINGS each month on time.
• Responsibility to form contracts with customers.
• Design the solar system for DHW, swimming pool and heating.
• Reach out to new customers
• Monitor the data of the clients and ensure accuracy in all reports.
• Prepare statements for expenditures, sales, revenues. to be presented to management.
• Supervision on the installation of the solar system.
• Maintenance of the solar and heating system.
• Supervision on the installation of the heating systems.
• Responsible for input and output material from the warehouse.
• Responsible for relations with customers.
• Attract new customers and form contracts with them.
• Monitor the data of the contractors and ensure accuracy in all reports.
• Prepare statements for expenditures, sales, revenues. to be presented to management.
• Supervise staff for the installation process of the solar system.
• Maintenance the solar system and heating system.
• Supervision on the installation of the heating systems.
• Responsible for input and output material from the warehouse.
• Responsible for relations with customers.
• Supervise the work of mechanical (heating and air conditioning) in the site.
• Write reports for the office.
• Prepare statements for expenditures, sales, revenues... to be presented to management.
• Supervise staff for the installation process of the cooling and heating system.
• Maintenance cooling and heating system.
• Responsible for input and output material from the warehouse.
• Responsible for relations with customers
• Enter and maintain data for all clients.
• Prepare statements of expenditures, sales, revenues to be presented to management.
• Producing cooling tower units using CNC machines.
• Producing chillers units for cooling.
• Producing fittings for cooling.
• Supervise staff for the installation process of the cooling and heating system.
• Maintenance cooling and heating system.
• Responsible for input and output material from the warehouse.
• Responsible for relations with customers.
To enroll in the work of your respectful company, and improve my skills and knowledge so I can be able to be in consistent with the company's growth and the world rapid development. Scientific certifications: Bs degree in Mechanical engineering with a grade of 62.16% from the department of renewable energy, University of Damascus. Scientific High school certification in 2004 with 91%.