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Shahad Almutawa, Executive Administrative Coordinator

Shahad Almutawa

Executive Administrative Coordinator·AL Jaber Construction Company

Kuwait

Master's degree, International Relations

Work experience

Total years of experience: 4 years, 6 months

Executive Administrative Coordinator

March 2025 - July 2026

AL Jaber Construction Company

Hawali, Kuwait

March 2025 - July 2026

Coordinate executive-level administrative operations and support senior management activities.
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Manage schedules, meetings, reports, correspondence, and confidential documentation.
Facilitate communication between departments to ensure operational efficiency.
Maintain accurate records, filing systems, and project documentation.
Provide high-level administrative support while ensuring confidentiality and professionalism.
Company industry:
Construction & Building

Secretary

July 2025 - March 2026

Al-Jaber Engineering & Contracting Co.,

Al Kuwait, Kuwait

July 2025 - March 2026

• Managing daily administrative operations, including professional correspondence
and document control.
• Coordinating executive schedules, meetings, and maintaining organized filing
systems.
• Handling communication between departments to ensure efficient office workflow.
• Managing sensitive corporate data and professional records with high
confidentiality.
Company industry:
Merchandising

Hospitality Operations & VIP Guest Relations Coordinator

January 2022 - December 2023

Mada’en Group

Doha, Qatar

January 2022 - December 2023

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international guests and VIP visitors.
Coordinated guest experiences, hospitality logistics, and event-related operations.
Managed VIP guest relations and resolved inquiries with professionalism and efficiency.
Assisted in the execution of high-profile hospitality projects and large-scale events.
Collaborated with cross-functional teams to ensure seamless operational delivery.
Contributed to hospitality operations and guest services within Qetaifan Island projects.
Company industry:
Corporate Management Office

Administrative Coordinator / Hospitality Specialist

January 2021 - January 2022

Mada’en Group,

Doha, Qatar

January 2021 - January 2022

• FIFA World Cup Qatar 2022: Played a key role in hospitality operations and event
coordination during the tournament, ensuring premium service for international
guests.
• Qetaifan Island Projects: Managed high-profile events and hospitality logistics,
maintaining world-class standards and overseeing VIP guest relations.
• Coordinated daily administrative functions and logistics for large-scale hospitality
projects.
• Addressed complex inquiries with professionalism and maintained strict
confidentiality.
Company industry:
Public Relations (PR)

Receptionist

January 2018 - January 2018

Tamdeen Group,

Al Kuwait, Kuwait

January 2018 - January 2018

• Greeted visitors professionally and provided friendly, knowledgeable assistance.
• Resolved customer complaints and issues effectively to ensure high satisfaction.
• Provided clerical support including document management, filing, and faxing.
• Confirmed appointments, communicated with clients, and maintained updated
records.
• Managed multiple tasks and met time-sensitive deadlines efficiently.
Company industry:
Real Estate

Front Office & Guest Relations Coordinator

January 2018 - January 2018

Tamdeen Group

Hawali, Kuwait

January 2018 - January 2018

Served as the primary point of contact for guests, visitors, and stakeholders.
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Delivered professional guest services and maintained high customer satisfaction levels.
Coordinated front office activities and visitor management processes.
Managed documentation, records, and professional correspondence.
Assisted in resolving guest concerns while maintaining exceptional service standards.
Company industry:
Real Estate

Education

University of Portsmouth

January 2022

January 2022

Master's degree, International Relations

United Kingdom

University of portsmouth

January 2022

January 2022

Master's degree, International Relations

United Kingdom

Cardiff Metropolitan University

January 2020

January 2020

Bachelor's degree, International Hospitality & Events

United Kingdom

Cardiff Metropolitan University

January 2020

January 2020

Bachelor's degree, International Hospitality & Events Management

United Kingdom

Cardiff Metropolitan University

January 2020

January 2020

Bachelor's degree, International Hospitality &

United Kingdom

Skills

ADMINISTRATIVE SUPPORT

Intermediate

BUSINESS ADMINISTRATION

Intermediate

BUSINESS CORRESPONDENCE

Intermediate

COORDINATING

Intermediate

DOCUMENT CONTROL

Intermediate

GUEST RELATIONS

Intermediate

INTERNATIONAL RELATIONS

Intermediate

MULTITASKING

Intermediate

ORGANIZATIONAL SKILLS

Intermediate

PROFESSIONALISM

Intermediate

ADMINISTRATIVE FUNCTIONS

Intermediate

EVENT MANAGEMENT

Intermediate

EVENT PLANNING

Intermediate

FASHION RETAIL

Intermediate

HOSPITALITY

Intermediate

MANAGEMENT

Intermediate

OPERATIONAL EXCELLENCE

Intermediate

COMMUNICATIONS

Intermediate

CONTRACT MANAGEMENT

Intermediate

ORGANIZATIONAL AWARENESS

Intermediate

PROJECT SCHEDULES

Intermediate

Languages

Arabic

Native Speaker

English

Expert