Rodolfo Engracia

(IDOX) for all incoming technical and non-technical documents.
• Maintain and check all electronic copies of leters, minutes of
meeting, transmital, etc. that should be uploaded by all PM/CM and
Contractors.
• Handling all incoming correspondence, RFIs, IRF, Submitals, RFC,
Shop Drawings, Construction Drawings, As-Built, Payment
Certificates.
• Provide hard copies and soft copies of documentation to requesting
department. Scanning, creation of CDs and files manipulation.
• Manage filing of incoming correspondence on project designated
allocations drive.
• Control of issue and receipt of all documents and drawings to Client, Contractors in timely manner.
/ end users.
• Knowledgeable with company documentation process, procedures,
guidelines, forms and standards to ensure project documentation
meets the company requirements.

• Handling RFIs, Submitals, RFC, Shop Drawings, Construction
Drawings, Payment Certificates, Leters (Incoming and outgoing)
• Preserve documents with expedition, a schedule recording receipt
of all submitals and drawings, date returned & approval status with
log sheet for easy access within the time management.
• Provide hard copies and soft copies of documentation to requesting
department user base.
• Scanning, creation of CDs and files manipulation.
• Assists in the development and implementation of project process,
procedures, tender bid support placement and working practice for
activities within the team.
• Manage filing on project using designated allocations.
• Maintain and update all document registers in the project.
• Control of issue and receipt of all documents and drawings to Client,
Consultant and Contractors in timely manner.
• Document coordination between consultants, contractors and client
/ end users.
• Knowledgeable with company documentation process, procedures,
guidelines, forms and standards to ensure project documentation
meets the company requirements.
• Supports to Project Managers / Site Engineers to maintaining proper
track snag list etc.

• Managing and handling all procedures in accordance with an ISO
9001:2008 Quality Management System procedures.
• Receiving and forwarding all incoming correspondence to the
Project Directors, Project Manager and QA/QC Manager to review
for future proceedings.
• Distribute all correspondence/documents to the concerned people
after the review by the head of project department.

• Preparing submitals and all other correspondences.
• Coordinate all activities related to the Document Control procedure,
including technical documents, drawings, and commercial
correspondence.
• Input document data into the standard registers and BIS (Butec
Integrated Software) ensuring that the information is accurate and
up to date.
• Generate the various document control reports as required.
• Makes sure that controlled copies of latest approved documents
and drawings are given to the appropriate staff, subcontractors and
suppliers as applicable.
• Maintain updated records of all approved documents and drawings
and their distribution clearly.
• Maintain the documents and drawings in the Document Control
office under safe custody without any damage or deterioration with
easy traceability.
• Maintain the files and control logs as required by the project.
• Typing of site documents and follows up of all the site needs.
• Organizing and storing paperwork, documents and computer-based
information;
• Photocopying and printing various documents, sometimes on behalf
of other colleagues.
• Ordering, maintaining stationery and equipment
• Have basic knowledge on ACONEX Software.

• Responsible for preparing contracts and needed documents for
newly hired and for renewal employee.
• Responsible in distribution/circulation of administrative forms, files,
incoming email and fax messages.
• Responsible for the booking of flight schedule of incoming and
outgoing employee.
• Receives incoming and screen calls and resolve if possible before
directing to the administration officers.
• Responsible in updating personal files of the entire employee
(contracts, bataka, iqama and others).
• Prepares contract, for medical and iqama/bataka requirements.
• Prepares quotation of the material request.
• Prepares atendance/tardiness report and endorse overtime
records, leave without pay and under time applications to
accounting department for payroll.

• Conducts reference checking of the job applicants
• Prepare contracts (newly hired and renewal)
• Responsible for updating of 201 files of current employees
(appointment papers, employment contract, personal info sheet
etc...
• In charge with the reporting of the newly hired employees to GSIS.
• Facilitate employees benefits/compensation such as maternity and
sickness and evaluate the correctness and accuracy of the same for
the benefit claim.
• Welcomes and directs incoming visitors; receives and distribute
incoming mails, newspaper and other documents.
• Receives and screen incoming calls/complains and resolve the same
if possible before directing to the managers.
• Issues time cards monthly, check atendance record, prepare
atendance/tardiness report and endorse overtime records, leave
without pay and under time application to accounting department
for payroll.
• Take custody of the administrative forms and distribute the same
accordingly.
• Issues daily supply requirements of the employee, prepare
requisition for the supply and maintain corresponding records.
• Providing first aid to the patient
• Immobilized the affected parts of the body if there any suspected