Hidelisa Olivar

• Analyze procurement data and trends to identify opportunities for cost savings,
process enhancements, and improved procurement efficiency.
• Prepare and present regular reports on procurement performance, including metrics
such as vendor performance, purchasing paterns, and cost trends.
• Collaborate with the Procurement team to maintain relationships with suppliers and
vendors.
• Monitor supplier performance to ensure timely and accurate delivery of goods and
services.
• Identify inefficiencies in procurement processes and propose solutions to enhance
workflows.
• Develop and implement procurement practices in accordance with company policies,
industry standards, and regulatory requirements.
• Work with IT teams to optimize procurement software tools to meet business needs.
• Participate in cross-departmental meetings to collect feedback and align procurement
strategies with business objectives.
• Ensure procurement activities are conducted in compliance with company policies,
local regulations, and ethical standards.
• Identify and address potential risks related to supply chain disruptions, supplier
performance, and inventory shortages.
• Maintain comprehensive documentation of procurement contracts, purchase orders,
and communications with suppliers.
• Support Procurement, Supply Chain, Finance, and Operations divisions by managing
product, inventory, and vendor data for accuracy and completeness.
• Generate investigative and analytical reports to inform procurement, operations, and
supply chain decision-making.
• Oversee purchase order reconciliation and update vendor details as required.
• Support system maintenance by reporting technical issues and suggesting
improvements.
• Maintain accurate records, spreadsheets, and export data for management requests.
• Monitor purchase order reports and requisitions, as well as associated savings and
spending.
• Prepare and analyze reports on active products and review supplier contracts.
• Handle supplier relationship management and vendor registration processes.
• Create standard operating procedures (SOPs) and swim lane diagrams for user
manuals.

• Work in a Q-Commerce market as primary support to the Commercial, Supply Chain,
Finance, and Operations divisions by providing essential data to ensure product,
inventory, and vendor information is accurate, complete, and up to date.
• Utilize investigative and analytical skills for data implementations and executions,
including generating reports that offer insights into sales, marketing, operations, and
supply chain departments.
• Provide stock and data reports to fulfill management requests such as sales extracts,
inventory reports, product availability, and other data needs.
• Manage databases and assist category managers with listing new products and
promotions, as well as creating and editing both new and existing products on the
website.
• Oversee pricing maintenance, monitor daily margins, and update vendor product
details as needed.
• Handle website maintenance activities, including reporting technical errors and issues
related to store operations.
• Investigate and resolve invoice issues with finance when cost discrepancies arise
between suppliers.
• Maintain accurate records of the Master File, Assortment Sheets, and related reports.
• Participate in product launches by supporting the implementation and execution of
commercial and operational strategies.
• Generate, prepare, schedule, and distribute required reports for all products, ensuring
data accuracy to minimize margin loss.
• Regularly review and analyze special reports, summarizing information to keep
management updated.

• Oversee the onboarding process for new employees, ensuring a seamless integration;
manage the upkeep of office equipment, software, and resources; supervise activities;
and uphold an organized and efficient workplace environment.
• Carry out administrative functions by systematically organizing and managing both
physical and digital documentation pertaining to contracts, programs, projects, and
services.
• Administer the registration, validation, and issuance of security access badges to
contract workers and third-party personnel in accordance with established
authorization protocols.
• Operate and maintain electronic access control systems, including RFID cards, and
biometric devices.
• Verify identity documents, work permits, training certifications, and safety induction
completions.
• Determine appropriate access levels based on job roles, contractual obligations, and
designated zone restrictions.
• Maintain detailed, up-to-date records for all issued security credentials.
• Supervise contractor onboarding and offboarding processes to ensure prompt
deactivation of access upon project completion or termination.
• Act as the primary point of contact for contractors regarding access-related requests
and procedures.
• Compile and present regular reports to management, outlining site access statistics,
anomalies, and emerging trends.
• Enforce site-specific security policies and ensure comprehensive compliance with
national safety regulations.
• Collaborate with IT and security technical teams to manage and resolve issues related
to access control hardware and software.

• Coordinate with freight forwarders, warehouses, accounts, and divisions to ensure
shipments are completed and records are maintained systematically, as directed by
management, and are easily retrievable when needed.
• Liaise with boutiques, logistics teams, and other partners to keep delivery schedules
updated and prepare related reports, correspondence, and submissions.
• Investigate service delivery to meet deadlines and address issues by monitoring
contributions to the development of business, financial, physical, and staff resources.
• Maintain consistent customer service standards in all interactions, reflecting brand
values while balancing customer needs and expectations within company priorities,
objectives, and procedures.
• Support sales and achievement of targets by staying informed about current trends,
styles, and product availability.
• Manage accounts, invoice records, and assist with financial report preparation.
• Identify best practices, learning opportunities, and new processes that improve
delivery beyond the team level, using feedback and management information.
• Assist in identifying and analyzing requirements for existing and new markets,
clients, partners, and customers, and represent the organization in negotiations,
training, seminars, and meetings.

• Performs administrative tasks such as typing, mailing, filing, faxing, and distributing
correspondence.
• Confirms, encodes, and distributes invoices for payment processing.
• Reviews and validates timesheets, expense reports, and charge codes.
• Composes correspondence and manages both incoming mail and clerical duties.
• Reviews employee timesheets, reports, and trackers for accuracy.
• Coordinates with labor brokers and site supervisors regarding hiring, replacements,
access badges, drivers licenses, and labor maters.
• Maintains database records, prepares manning rosters, and submits reports.
• Completes tasks as outlined in standard operating procedures to fulfill customer
requirements.
• Handles sensitive information and follows safety protocols.

• Managed mission-critical data administration, documentation control, manpower roster
management, and end-to-end labor coordination while ensuring full compliance with
military SOPs, safety protocols, and operational readiness requirements within US
military base.

• Optimized retail supply chain performance by managing pricing accuracy, inventory
control, and stock-take integrity while boosting operational efficiency through demand
analysis, min/max forecasting, and seamless coordination with store and warehouse
teams.