procurement & contracts specialist
Egypt Air
Total years of experience :18 years, 9 Months
-making the analysis of the monthly stock consumption and share with the planning Dpt. For planning for determine the time and qty of the needed items .
-Receive the purchasing request form the manager of he production unit and review it to ensure that its contains the full and right spec for the required items before send RFQ to the suppliers .
-Prepare the RFQ and send it to suppliers who are specialized in the required items.
-After receive quotations from the suppliers I review its prices and negotiate with them to get the best discount and amend the contracting conditions to be suitable to our company regulations and choose the best delivery term and the best shipping method and ensure that the quotation is describing the required items it full details and part no. if exist .
-Contact the shipping lines in order to get shipping quotations and choose the best taking into consideration the time when the production unit need the item and the safety of items.
-Send all quotations for the production manager to approve it's spec.
-After approving it I Compare prices of the quotations and choose the best supplier.
-After get the approval of production manager and the shipping cost I send all documents with my recommendation to chairman to approve the purchasing process and approve the supplier .
-After get the chairman approval I prepare the purchase order and get the required signatures from my managers and send it to supplier.
-Coordinate with the bank to open the letter of credit and review its terms in draft before the official opening and then instruct for open it.
- Follow up the supplying process with the supplier and arrange with him and the shipping line for the shipment and track the shipment
-Receive the invoices from the supplier and review it .
-Contact the stores dpt informing them with the time that the goods will arrive to the stores to make the required arrangements in warehouses.
-After the goods arrive to our warehouse and being inspected, I ask the stores dpt to send me good receipt document which states that the goods are comply to the required spec. and quality and the qty is as requested.
-Liaise with financial dpt and the bank to ensure that the payment done in the right time and with the right amount.
-In case of importing I Help the suppliers to prepare the shipping documents to be comply to the requirements of Egyptian customs and ensure that they presented the requested shipping documents
-Raising tender and prepare the conditions and spec. book .
-Review the bids and its bonds .
- member of the tender committees who take decision for the bids accept or refuse.
-For the factories machines and I suggest the maintenance contracts terms and send it to the our lower to be reviewed .
-Send it to the other party to be reviewed and take their comments, negotiate about it and sign it if its ok
-Present it to our chairman to sign it .
-ensure with the maintenance engineers that the company make the monthly visit and the required maintenance and the machine condition is good.
In addition to my work my manager depend on me to participate with the planning dpt to choose the best time to purchase the seasonal goods like plastic raw material and textiles and catering needs like sugar, creamer and the adequate qty and also participate with the financial dpt for pricing the products to our customers by calculating the cost of goods, the percentage of customs, taxes and transportation cost.
- Maintain files of applications for internal and external procurement, bids, contracts.
-Continuously updated with the price changes of our requirements and keep file for prices history
-Expert in searching suppliers using the internet.
-Resolving any discrepancies
-Reporting suppliers’ performance evaluation and release claims when necessary.
-Creating data base for all the manufacturers and distributors and keep it updated continuously .
Accountant specialized in preparing the balance sheets, recording journal entries for the bank accounts, safe accounts, purchasing accounts, and sales account.
make the bank reconciliation
my graduation grade is good ( 70.88 %)