محمد إسماعيل

he most important duties and tasks performed by the secretary

First - mail processing

Receives daily mail

Daily mail runs

The mail is displayed to the manager

Mail is directed by specialization

The inbox is important

Mail is distributed to the relevant sections

Save sent mail to save

Outbox saves an image from the Outbox

Sending outgoing mail

 

II. Addressing telephone communications

A directory of addresses and phones

Receiving incoming phone calls

Know the caller and the purpose of the call

The contact shall be contacted by the competent authority

The required communications are required for the manager

Calls in the absence of the manager

 

Preparation of correspondence:

Edit written material

Edit Article

Exporting outgoing mail

Copies of documents and documents required

Design the required forms of work

 

Organizing meetings:

Book a conference room

Invite the participants

The meeting room will be closed

The members participating in the meeting will be removed

.Did notes at the meeting

The minutes of the meeting shall be prepared

The minutes of the meeting shall be distributed.

 

V. Organization of the director's direct appointments:

Record visitor data

The agenda is presented to the manager

The required data are processed

 

.Sasa - Direct Visitor Reception Manager:

Receives visitors

Take the appropriate action according to the purpose of the visit

It welcomes senior guests

 

Travel Arrange:

Collect travel data

Reservations will be made and followed up

File the travel file

The host will inform the manager of the arrival date

The visit shall be canceled at the request of the Director

 

. - Organization of the archives of the administration:

Equips the appropriate place to save data.

Archives are classified.

Symbolizes archives.

Archives are indexed.

Saves archives.

The saved material is damaged.

Attacks files on demand.

 

IX - Follow-up of the work of the administration:

Identifies topics that need to be continued.

Read the follow-up file daily.

Take the appropriate action to follow the subject.

Saves the subject in its file after it has finished.

 

X. Coordination for management requirements:

Secures materials and supplies.

Maintenance reports and faults.

The purchase order for equipment and tools not available in the administration.

Receives materials and supplies for management.

Bring petty cash to management.

Follow-up incoming and outgoing mail and receive accurate punctual
Daily Mail View the Managing Director of the company.
Receive phone calls and find out callers to convert them to the concerned authorities in the organization.
Preparation and writing speeches and official reports, books, printed with the utmost precision, in addition to the special design work, photographed and saved for future reference.
Internal coordination of meetings within the company with the processing room table meetings and arranged well and attend the meeting to write notes and minutes of the meeting.
Design reports and create administrative tables and through the use of computer applications.

• Organize office files
• Follow up the implementation of various administrative decisions issued.
• Follow-up maintenance contracts between the company and the maintenance companies
• the processing of rental contracts with the company's customers

Greets customers in a friendly and courteous way on entry to the shop in order to ensure customers feel welcome and to contribute to a positive overall shopping experience.
- Serves customers efficiently and courteously at the cash register in order to ensure the provision of the highest standards of customer service at all points in the shopping experience.
- Watches for and recognizes security risks and thefts, preventing or handling these situations as far as possible in order to minimize losses.
- Maintains knowledge of current sales and promotions, policies regarding payments and exchanges and security practices in order to ensure store policies are adhered to at all times.

Division : procurement
• PERFORMS
1. Data entry of material requisitions and purchase orders.
2. Schedules daily input and output as priorities.
3. Performs routine analysis and calculations in the processing of data for recurring internal reports.

Tasks

• Installing and configuring computer hardware operating systems and applications;
• Monitoring and maintaining computer systems and networks
• Administration of the network
• Troubleshooting system and network problems and diagnosing and solving hardware or software faults
• Replacing parts as required
• Prioritising and managing many open cases at one time