Procurement Officer
Mohamed Naser Al-Hajery & Sons Ltd.
Total years of experience :15 years, 1 Months
• Oversee the procurement department, develop, establish, implement and enforce supplier guidelines, obligations and service level agreements for the company.
• Develop and implement strategies for procuring, storing, and distributing goods or services and maintaining stock levels.
• Ensure proper documentation of all procurement activities and to support internal and external audits.
• Responsible for Purchasing SOP, regular review and update according to the latest process.
• Negotiate contracts, terms, and deadlines with vendors.
• Manage and control food and beverage costs at targeted level.
• Maintain good relationship with suppliers (both local and overseas) and ensure product quality, stability, and service level.
• Source new products, identify and qualify potential new suppliers to make cost effective.
• Monitor and analyze trends in spending and inventory control and make recommendations to identify areas for saving.
• Analyze trends and market conditions for pricing, availability, lead time and capacity of goods and services.
• Analyze market trends and collaborate with senior management and marketing department to come up with new promotions.
• Analyze suppliers price, specifications, performance, and quality of products.
• Make purchases from overseas including equipment and customized products.
• Assist in new outlet build-up.
• Calculate costing for tendered menu and project.
• Any other Ad-hoc tasks assigned.
• Research and evaluate potential vendors and suppliers.
• Create and maintain good relationships with vendors and suppliers.
• Negotiate appropriate contracts for pricing and supply.
• Place orders at the right requested time and follow up their receiving.
• Prepare and issue local purchase orders and follow up for the material delivery.
• Monitor supplier performance and resolve issues and concerns.
• Inspect and evaluate the quality of purchased items and resolve shortcomings.
• Examine and review products and supplies to ensure quality.
• Track incoming inventory, delivery arrival time and note actual arrival time.
• Organize and update database of suppliers, delivery time, invoices, and quantity of supplies.
• Work with the team members, supervisor and purchasing manager to develop future purchasing plans and source potential relationships with vendors.
• Analyze potential vendors and suppliers for future project needs.
• Collaborate with financial team members on contracts, invoicing, and other financial matters.
• Performing inventory inspections and reordering supplies and stock as necessary
• Inspecting stock and reporting any faulty items or inconsistencies immediately
• Comply with company policies, procedures, and regulatory standards.
Team-Customer Support (Audits)
• Maintaining Customers Accounts It is a process of providing Audit certificate to ANZ client to enable them to file tax returns.It involves a detailed analysis of the customers account balance, interest rate, interest accrued, security & liabilities details.
• Responsible for allocating pending requests on a daily basis.
• Process involves doing investigations on customer profiles and relationships.
• Tools used are- OSAS, HOGAN, CARBE, EFEE and EODSF, FM and CARDS SCREEN.
• Complex cases will be resolved by working proactively in the production cell with various internal Stakeholders including team leader, team colleagues, and quality assurance.
• Priorities are set for cases which are on hold in order to meet SLA and maintain high quality standards and focus on detail.
Team-Securities
• Responsible for collating information relating to customers \[New Zealand institutional, Individual and Corporate customers\] and to ensure that fraudulent cash is avoided entering financial institution.
• Have adhered to 100% on internal SLA.
• Prevent banks from being used, intentionally or unintentionally, by criminal elements for money laundering activities.
• Ensure that we know or understand our customers, and their financial dealings better.
• Responsible for analyzing real time data of customers, providing vital information to customer and auditor as per audit request.
• Accurate financial transaction initiation.
• Establish proper records, approvals, documentation, and audit trails for all transactions.
• Reconciliation of accounts.
• Consolidation of financial statements and coordination with stakeholders.
• Maintaining accuracy of information given and documented.
• Developing reports for top management summarizing the business financial position in areas of income, expenses, capital usage and cash flows, and coordinating the preparation of strategic plans, budgets, and financial forecast.
• Proper documentation of IPO FORMS / IPO BIDDING
• Accepting application forms across the counter of various funds handled by CAMS.
• Keeping the records of latest cut off time, minimum amount of investment, load structure, dividend declared & daily NAV.
• Processing of Financial and Non-Financial Transactions such as Purchase,
• Redemption, Switch, Change of Bank Mandate and Change of Address handling correspondences with respect of Rejected transactions.
• Scrutinizing, Processing & Scanning of Application (Purchase, Redemption & Switch)
• Computed holdings, dividends, interest, withholding taxes, brokerage fees, and commissions and allocated appropriate payments to customers accounts.
• Obtained and maintained dealer/networking agreement with various funds and transfer agents.
• Documentation of Demat openings forms.
• Checking financial position of clients.
• Preparing cash flow statement.
• Auditing the cash vouchers.
• Have effectively implemented internal controls, various cost cutting measures and procedures in respect of payments and receipts in a most effective manner.
• Reconciliation of inter branch transactions, edit list checking and scrutiny of ledgers, bank reconciliation, Checking and processing of accounts payable.
• Ensured all accounting records are kept in a tidy and conspicuous manner, which enabled future references effortless and smooth.
• Effective Cash Flow Management
• Coordinating the preparation, maintenance and filing of projected P&L Account, Bills Discounting and Balance Sheet as required by bank authorities and other financial institutions.
• Responsible for E-Filing of Income Tax Returns, Audit, T.D.S. & Service Tax related matters of company as per laws & regulations of relevant Tax Authorities.
Finance & Marketing