Document Controller
Ibn Rushd
مجموع سنوات الخبرة :20 years, 10 أشهر
Responsible for performing edits on documents before submitting them for approval in order to prevent specific forms of company documentation from being disqualified. This entails checking the documents for typographical errors, misinformation, spelling and punctuation errors that will result in a document's disqualification.
To ensure that all documents are submitted to their predestinated departments before the required submission date expires, a document controller must prepare these documents in a timely manner. The document controller will also supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.
As documentation regarding a company's major projects enters the outgoing phase, a job duty that the document controller must perform is to manage all documents during this phase. This involves checking the documents to make sure
all information regarding the project is up-to-date and factual. As incoming project documents arrive, the document controller must also view these reports for validation purposes as well.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
Input document data into the standard registers ensuring that the
information is accurate and up to update.
Generate the various document control reports required.
Typing of site documents, and follow up of all the site needs.
Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
Maintain update records of all approved documents and drawings
and their distribution clearly.
Maintain the documents and drawings in the Document Control
office under safe custody without any damage or deterioration with
easy traceability.
Maintain the files and control log as required by the project.
•Administers document control system and administration of company’s procedural documentation in compliance with good manufacturing practices (GMP), good laboratory practices (GLP), and good clinical practices (GCP).
•Responsible for administering the current policy change control process and will significantly contribute to evaluation, alignment, and automation of processes as part of common efforts to standardize operations.
•Essential Functions and Major Responsibilities
•Responsible for the physical management and tracking of
•policies, revisions, change documentation, and signature logs in accordance with Company policy and GxP regulations.
•Serves as subject matter expert on change management process and assists internal customers with policy change activities based on company procedures and requirements.
•Prepares process and status reports; applies metrics to analyze and assess efficiencies of current Document Control processes.
•Reviews change control documentation for accuracy and completeness
•Coordinates regular review of policies (biennial and periodic reviews).
•Serves as subject matter experts on internal and external system audits.
•Implements and/or follows up on corrective actions. Provides management with metrics relating to audit performance.
•Stays abreast of current regulations and guidelines directing document control.
•Interacts with cross-functional teams on the redesign of document control process. Responsibilities include analyses of voice of customer feedback; benchmarks for best practices. Has clear understanding of functions and business areas impacted.
•Serves as subject matter expert on initiatives related to the evaluation and implementation of automated solutions. May eventually serve as business owner of the selected solution.
•Provides direction to subordinates using established policies and precedents. Work is reviewed for soundness of judgment and overall quality and efficiency.
•Performs system analysis, design, development, documentation and deployment of Oracle database applications supporting oil and gas exploration and petroleum engineering (E&P) business processes.
•Elicits and documents business requirements, and uses modelling techniques such as Entity-Relationship diagramming and process modelling to analyse and design the database needed to support the required system.
•Implements solutions using SQL PL, SQL, Java and integrated development environment
•(IDE) toolsets. Plans and manage work using project management tools regular status reports, technical documentation, and presentations.
•Performs all associated job functions and manages the facilities of the EXPEC computer centre (ECC) as direct by management.
•Monitors ECC facilities and makes recommendations to management to ensure the highest level of system availability.
•Coordinates the installation and maintenance of environment, electrical and security system within the EXPEC computer centre.
•Performs miscellaneous on the location of hardware and other related systems.
•Advises management on the potential impact of utility and environmental systems on the network and computer operation.