Administrative Assistant And Secretary
Al Kuhaimi Metal Industries
Total years of experience :17 years, 11 Months
1) Responsible for all Division Secretarial jobs, business correspondences, preparation of reports,
handling of telephone calls, all other Division activities & etc.
2) Prepare the corresponding Work Order(s) and Sales Order(s) that comply with the Project Engineer's
RTP.
3) Coordinates with salesmen for price verification and contract amendments prior to preparing a sales
invoice.
4) In charge of submitting the work orders to the production department and making sure that all the
copies of the drawings are accurate.
5) Checking the actual production of each order(s) on the Shop Floor to ensure the delivery date is met
as planned.
6) Collects completed order data from the Production Engineer and generates the Weekly Shop
Loading Report.
7) Prepares Weekly Sales Report for SPD-CAU based on the Weekly Shop Loading Report.
8) Issuance of Final Sales Invoice from the completed orders and at the same time generate the
delivery notes using WORKTOP.
9) In charge of arranging the essential transport vehicle that will be used to deliver the final goods to a
specific location.
10) Responsible for preparing the necessary shipping documentation for export customers.
11) Review the overall Sales Report (Weekly, Monthly, and Annual) to WORKTOP and the SPD-CAU
Database (Microsoft Access).
12) Provides each Branch a Weekly Report for Materials/Orders that are ready for delivery.
13) Updates the Microsoft Access SPD-CAU database, which contains information on new orders,
releases to the shop floor, and materials that are ready for delivery.
14) In charge of keeping office equipment like computers and printers in good working condition and
has experience at troubleshooting.
15) Updates employees’ record for their Vacation and Sick leave.
16) Photocopying of important and necessary documents.
17) Maintains electronic/hard copies of document, and properly files them
1) Area survey to search and acquire new potential customer(s) and introduce to them our main product
which is well-known in the country the Islander, Mighty Kid, Kaypee, Dock Master and Spartan (sandals,
shoes, boots, slipper)
2) Sets an appointment with our client to be able for us to provide them some feedbacks by giving them
inventory list of all the products that they purchase and also to present samples of new arrivals.
3) Follows up the buyer with their orders by acquiring Purchase Order.
4) Checks the actual product (quantity and quality) and compare it with the Purchase Order acquired
from client to assure customer satisfaction.
5) Follows up the customers (located in the Cebu province) with overdue account and over Credit Line
by going with the Salesman provincial trip (North and South).
6) Assists the Salesman assign in Visayas province to boost their sale by acquiring new potential
customer.
Al Suwaidi Industrial Services Company assigned me to Saudi Arabian Fertilizer Company (Safco) to fill the vacant position of Secretary.
Duties & Responsibilities :
1) Provides Departmental Administration support to SAFCO II Operation Manager and to supporting
units / sections such as Ammonia and Urea Plant.
2) Generates and releases Service Entry Sheet (SAP System) for all monthly invoices received from
contractor who are assigned in SAFCO II Operation Plant.
3) Updates audit report by monitoring the necessary action done by the Plant Superintendent and Shift
Supervisor at the Ammonia and Urea Plant of SAFCO II Operation.
4) Responsible in preparing request such as building & housing maintenance (for Manager), IT Services
and etc. for SAFCO II Operation Plant using SABIC SSRS.
Al Suwaidi Industrial Services Company assigned me to Saudi Kayan Petrochemical Company to fill the vacant position of Department Secretary.
Duties and Responsibilities:
1) Responsible for all Department Secretarial jobs, business correspondences, preparation of reports,
handling of telephone calls, all other dept's activities & etc.
2) Prepares and manages the daily timetable of ISS& E Manager in his Outlook Calendar
(appointments, meetings and other matters)
3) Provides Departmental Administration support to Industrial Security Department Manager and to
supporting units / sections such as Industrial Security, SHE Section, Fire Section and SK Clinic.
4) Focal Point of contact in the entire ISS & E Department particularly in the creation of Purchase
Requisition such as Material and Services by SAP System.
5) Generates and releases Service Entry Sheet (SAP System) for all monthly invoices received from
contractor who are assigned in ISS & E Dept.
6) Creates Recruitment Requisition (for Direct Hire), Releasing of Purchase Requisition (Material &
Service), Approval of employee’s request such as Overtime, Vacation, Business Trips and etc., by
means of Managerial SAP Access and Employee Self-Service (ESS).
7) Prepares schedule plan for Senior Management walk through Audit at the Project site.
8) Updates audit report by monitoring the necessary action done by the contractors at the project site.
9) Responsible in preparing request such as building & housing maintenance (for Manager), IT Services
and etc. for ISS & E Dept. using SABIC SSRS.
10) Prepares Introduction and Certification letter for all Saudi Kayan employees’ visa applicants.
11) Updates employees’ record for their Vacation and Sick leave.
1) Prepares Time Sheet both Regular and Overtime for Al-Suwaidi Regular and Rental Employees.
2) Makes and Prepare Monthly Adjustment and Deduction for regular/overtime Man-hours for AlSuwaidi Employees.
3) Checks and verify monthly Labor Hours for SIS employees working in SAFCO/IBN AL-BAYTAR
Plants.
4) Prepares Monthly Sales Revenue and Sales Order Evaluation through the use of JD Edwards
Program.
5) Submit Monthly Invoices for SAFCO/IBN AL-BAYTAR Plants for Manpower Supply.
6) Updates Manpower Requirements Program (MRP) in SAFCO/IBN AL-BAYTAR Plants.
7) Submits monthly tentative and actual production report for CRC (Cost Reference Code) of SAFCO/
IBN AL-BAYTAR Project to the Manager and Quantity Surveyor and discuss, analyze.
8) Updates employees’ record for their Vacation and Sick leave.
9) Maintains electronic/hard copies of document, assigning serial numbers and properly files them.
1.) Computer assembly.
2.) Troubleshoot and repair computers.
3.) Install Computer Software’s and networking (LAN)
4.) Do other tasks assigned by the Superiors (mainly doing home service).