Finance and Administration Executive
Bon Tours
Total des années d'expérience :13 years, 5 Mois
• Regular follow up with customers for payment and details. Communicating with customers with regards to the account information such as credit limit, net outstanding, payment terms, etc.
• Receiving and processing all invoices, expense forms and payment requests.
• Processing transactions for petty cash access and ensuring balance sheet reconciliations are carried out every week.
• Readying cheques for payment and ensuring all Accounting letters are posted daily.
• Follow up if required for billing instructions, LPOs, supporting documents, etc.
• Calculate commission for credit card payments received.
• Verifying financial calculations and accurately inputting them into the accounting system.
• Maintaining accurate records of payroll activities and process expenses relating to working practices, such as any outstanding balances on company credit cards.
• Filing functions - ensuring all relevant documentation is stored in a timely and accurate manner.
• Ensuring the Company adheres to standard practices within a given industry and all financial activities are conducted within the parameters of any local tax laws.
• Ability to get into the detail, acquire business knowledge and drive process improvements.
Senior Associate (Accounts Receivables/Credit Control) for Maersk Line Kenya and East Africa cluster.
• To ensure all cash receipts has been identified and correctly allocated to the invoices, customer accounts as per bank statement on the basis of remittance advice received.
• Maintain the customer's books.
• Write off/back in weekly basis as per days bucket.
• Responsible managing the relationship to our customers, the Share service center (GSC) and the internal stakeholders.
• Ensure timely handling of customer escalations or GSC escalation requests for visits.
• Responsible for due diligence and risk assessment processes for managing customer credit in line with corporate credit policies.
• Contribute to the improvement of invoice management procedures.
• Build strong customer relationships and customer satisfaction in invoicing
• Tracking Prepayment and clearing the suspense account.
• Sending account statements to the customer.
• Providing the invoice copies and Order information to customer on request.
• Attending the weekly review call with clients and share the feedback with team.
• Follow up on the unapplied and unidentified cash.
• Collection calls to Direct debit collection for Ad hoc and scheduled basis.
• Forecasting and reporting of incoming payments.
• Customer master data creation.
• Performing dunning activity on weekly basis.
Senior Associate in Account Receivables from March 2012-September 2012
• Process Direct Debit run weekly/Ad hoc for collection.
• Prepare the daily cash application report and publish to the client on daily basis
• Assigning the task to the team and ensure that all tasks get processed within predefined timeline.
• Follow up on the unapplied and unidentified cash.
• Forecasting and reporting of incoming payments.
• Co-ordinate with the GL team to clear open items on the GL if any
• Preparing unapplied cash report, aged debtors report and submit to client on daily basis for review.
• Attending the weekly review call with clients and discuss on process improvement.
• Creating Disputes on invoices, Refunds, Customer master data creation.
Associate in Accounts Payables. From Jan 2011- March 2012.
• Resolving vendor issues relating to discounts and credit memos.
• Reporting POT (Paid on time) percentage to the management.
• Accounting Debit notes and credit notes.
• Handling Vendor queries on Discrepancies and discounts.
• Renegotiated payment terms with dozens of suppliers/vendors from Net 30 to 60 days.
• Set-up and maintain supplier accounts.
• Collect and organize vendor bills.
• Process all purchases (supplier invoices) and refunds (credit notes)
• Book vendor bills into SAP system to the proper accounts.
• Obtain proper approvals based on organizational charts for payment of vendor bills.
• Organize pickup of cheque payments by vendors.
• Ensure that bills get paid at due date but not earlier than necessary.
• Work effectively as a team contributor on all assignments.
• Interact professionally with other employees, customers and suppliers.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Perform quality work within deadlines with or without direct supervision.
• Other Ad hoc duties
Received Special Thanks and recognition Award (STAR) for excellence in work.